Email can be overwhelming, making it difficult for everyone in your office to get work done. Don’t believe it? The average worker receives 85 emails and sends 36 emails each day. Sending or receiving each email takes a minute on average. Email is the second most time consuming workplace activity, taking 28% of workers’ time. Only role-specific tasks take more time. Since time is money, what’s another way to say all this? Email is expensive. This e-guide will give you tips that will help your organization spend less time and money on email.

1. 6Six Ways to Alleviate
EMAIL
OVERLOAD
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2. www.cureo.com
Sending or receiving
each email takes
a minute on average.1
Email is the
second most
time consuming
workplace activity,
taking 28% of
workers’ time. Only
role-specific tasks
take more time.2
Since time is money,
what’s another way
to say all this?
Email is expensive.
Email can be overwhelming, making it difficult for everyone
in your office to get work done. Don’t believe it?
The average worker
receives 85 emails
and sends 36 emails
each day.
This e-guide will give you tips that will help your organization spend less time and money on email...

3. Write specific subject lines. 1
Before you send an email, ask yourself if the subject line is clear enough.
If you were only looking at the subject line, would you know what the email was about? If not,
spend some time writing a better subject line.
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Don’t make “question”
your subject line. Instead
be specific and write
something like “Question
about our intranet.” Your
email will have a long
shelf life. If the recipient
is sorting through her
or his inbox a few months
from now, a specific
subject line
will help them find your
email faster.

4. Promote good email etiquette. 2
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Make it easy for email recipients to understand the purpose of
your message.
Write concisely: Get straight to the point so your reader can understand what you have
to say within only a few seconds of opening your email.
Be specific with your questions: If you need an answer, ask the question clearly and
concisely—don’t bury it in a long paragraph.
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5. Manage Your Bacn.
Remember the 85 emails that the average worker receives in a day?
64 of them—or three quarters—are bacn.
Bacn is machine generated email you receive that you have
implicitly requested by providing your email address to someone
or some group. Here are a few ways you can reduce the
amount of bacn you receive in your inbox:
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Click the “unsubscribe” link at the bottom of the
emails you no longer want to receive.
Don’t give your work email address online unless you
want to read emails they will send you.
Create filters that will set aside bulk mail from senders
you want to hear from.
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3

6. Turn Off Email Notifications. 4
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The pop-up notifications and the accompanying
sound when you receive an email can be a major
productivity killer.
Turn off these notifications and check your emails
a few times a day. You’ll still get to all your emails
in a timely fashion, but you won’t suffer constant
interruptions to your work.

7. Use Folders. 5
It’s easier to find emails quickly in a clean inbox.
A simple way for you to spend less time managing your inbox is to set up folders that you can
use to organize your emails. Although it takes time to set up and maintain the folders, they will
save you time when you are trying to find and track past conversations.
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8. Don’t Use Email for Workplace or
Client Collaboration. 6
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Email is ubiquitous—
but that doesn’t mean it’s
the best way for you to
manage your workplace or
client collaboration. Your
inbox is full of non-essential
emails like bacn and social
discussions. A better solution
is to use an intranet or client
extranet that is designed to
facilitate collaboration. It
gives you a separate digital
location for your collaborative
communications so they can
be kept separate from the
constant stream of messages
that you get in your
email inbox.
Having a separate digital
space for collaboration helps
you, your team, and your
clients be more productive.

9. Use a Cureo Intranet/Extranet for More
Efficient Workplace Communication.
Cureo is a web-based collaboration platform that creates secure intranets and client extranets
for organizations looking to productively engage their constituents to reduce reliance on
email, advance commerce, and get things done.
Cureo gives you a space for collaboration and communication that can be shared by your
internal team and your clients. Log-in is easy and everything is permission-based.
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Sources:
1http://www.radicati.com/wp/wp-content/uploads/2014/01/Email-Statistics-Report-2014-2018-Executive-Summary.pdf
2http://www.mckinsey.com/insights/high_tech_telecoms_internet/the_social_economy