More info : https://www.contraxaware.com/blog/7-keys-to-successfully-responding-to-an-rfp-contraxaware/

1. 7 KEYS FOR
RESPONDING TO AN RFP
For many businesses, the first step in generating revenue is responding to a request for
proposal (RFP). RFPs are invitations to submit a bid. Your bid will become the basis of any
contract that is eventually signed.

2. 1. UNDERSTANDING
THE RFP PROCESS
While every business and government agency has
a slightly different RFP process, they all have three
phases.
In the first phase, an organization releases an RFP.
They may post it on their website, send out a press
release, or send an email to a list of potential vendors.

3. 2. EVALUATING
PRICE POINT
Successful businesses understand what their
minimum price point is. They know that they
cannot generate profits operating below a certain
price point because of their fixed costs.

4. 3. UNDERSTANDING
DELIVERABLES AND
MILESTONES
The next key to responding to an RFP is to
make sure you are clear on the number and
frequency of deliveries the contract will require.

5. 4. CHECKING
TIME HORIZONS
Beyond the number and frequency of
deliverables, you need to examine all of the
time horizons for the contract.

6. 5. Determining
Level of Effort and
Resources Required
More than one company has run into major
cash flow issues after landing a bigger
contract than they were used to handling.

7. 6. EVALUATING
SPECIAL CONDITIONS
A well-written RFP will also include any special conditions for the project. You need
to make sure that you are comfortable with any special conditions and plan for how
special conditions will impact your costs and delivery timetable.

8. 7. ADAPTING TO
METHOD OF
EVALUATION
Often a company will require a bid be
submitted in a certain format.
You need to adapt your response to
conform to whatever submission and
evaluation requirements the company
requests.

9. THANK YOU