OSHA Injury and Illness Recordkeeping & Reporting Update

1. OSHA Injury and Illness
Recordkeeping & Reporting Update

2. Introduction
• OSHA’s regulation at 29 CFR part 1904 requires
employers with more than 10 employees in most
industries to keep records of occupational injuries
and illnesses at their establishments
• Employers must record each recordable employee
injury and illness on an OSHA Form 300, “Log of
Work-Related Injuries and Illnesses,” or equivalent.
• Employers must prepare a supplementary OSHA
Form 301, “Injury and Illness Incident Report,” or
equivalent that provides additional details about
each case recorded on the OSHA Form 300.

3. Introduction
• Lastly, at the end of the year, employers are
required to prepare a summary report of all
injuries and illnesses on the OSHA Form 300A,
which is the “Summary of Work-Related Injuries
and Illnesses,” and post the form in a visible
location in the workplace.

4. Update to Requirement
The revised final rule (which became effective on
Jan. 1, 2017):
• Requires employers in certain industries to
electronically submit to OSHA injury and illness
data employers already keep under existing
OSHA regulations. The frequency and content of
these submissions is set out in the final rule and
is dependent on the size and industry of the
employer.

5. Update to Requirement
• Amends OSHA's recordkeeping regulation to
update requirements on how employers inform
employees to report work-related injuries and
illnesses to their employer.
• Requires employers to inform employees of their
right to report work-related injuries and illnesses
free from retaliation

6. Update to Requirement
• Clarifies the existing implicit requirement that an
employer's procedure for reporting work-related
injuries and illnesses must be reasonable and
not deter or discourage employees from
reporting
• Incorporates the existing statutory prohibition on
retaliating against employees for reporting work-
related injuries or illnesses.

7. Update to Requirement
• OSHA intends to post the injury and illness data it
collects under this final rule on its public website
at www.osha.gov. The publication of specific data
fields will be in part restricted by applicable federal
law, including the Freedom of Information Act
(FOIA), as well as specific provisions within part
1904. OSHA does not intend to post any information
on the website that could be used to identify
individual employees.

8. Update to Requirement
• The electronic submission requirements do not
add to or change an employer's obligation to
complete and retain injury and illness records
under OSHA's regulation. The final rule also
does not add to or change the recording criteria
or definitions for these records.

9. Update to Requirement
• The electronic submission requirements do not
add to or change an employer's obligation to
complete and retain injury and illness records
under OSHA's regulation. The final rule also
does not add to or change the recording criteria
or definitions for these records.

10. Compliance Dates
Establishments with 20-249 employees:
July 1, 2017 – Employers required to electronically submit OSHA 300A logs
July 1, 2018 – Employers required to electronically submit OSHA 300A logs
March 2, 2019 – Employers required to electronically submit OSHA 300A
logs (on annually basis thereafter)
Establishments with 250 or more employees:
July 1, 2017 – Employers required to electronically submit OSHA 300A logs
July 1, 2018 – Employers required to electronically submit OSHA 300,
300A, and 301 logs
March 2, 2019 – Employers required to electronically submit OSHA 300,
300A, and 301 logs (on annually basis thereafter)

11. How Will Electronic
Submission Work?
OSHA will provide a secure website that offers three
options for data submission:
1. Users will be able to manually enter data into a
webform.
2. Users will be able to upload a CSV file to process
single or multiple establishments at the same time.
3. Users of automated recordkeeping systems will
have the ability to transmit data electronically via an
API (application programming interface). The site is
scheduled to go live February 2017.

12. Online Resources
• https://www.federalregister.gov/documents/2
016/05/12/2016-10443/improve-tracking-of-
workplace-injuries-and-illnesses
• https://www.osha.gov/Publications/OSHA386
2.pdf
• https://www.osha.gov/recordkeeping/finalrule
/finalrule_faq.html