Office 365 Turns 5! Does Modern Equal Mature?
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This year Office 365 turns 5. Has it really been that long? Never before in our technical language has one word "Modern" taken on so many different meanings! Starting in 2013, Office 365 took on the basic form we know today. Through these 5 years Office 365 has seen many changes, with one of the latest being Modern pages, sites, framework etc. Yes, Modern is not only about look and feel but how Office 365 is being built and how it can simplify how your employees collaborate and communicate. In this session, Microsoft MVP Adam Levithan look at the major differences between classic vs modern experiences, what modern means to an everyday employee, and future roadmap of Office 365 features.
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Office 365 Turns 5! Does Modern Equal Mature?
- 1. February 10-13, 2019 Austin, TX USA
- 2. February 10-13, 2019 Austin, TX USA About Me Adam Levithan @collabadam alevithan@withum.com Principal Product Manager, OneWindow Workplace 12+ years in Collaboration Office 365 Expertise: User Adoption, Information Architecture, Content Migration, Document Management, Security
- 3. February 10-13, 2019 Austin, TX USA
- 4. February 10-13, 2019 Austin, TX USA That's Classic
- 5. February 10-13, 2019 Austin, TX USA That’s … Nice?
- 6. February 10-13, 2019 Austin, TX USA Network Operations Site Network Operations Subsite Network Operations Library Network Operations Folder
- 7. February 10-13, 2019 Austin, TX USA Intranet Web App Our Intranet Site Collection Department 1 Subsite Department 2 Subsite Collaboration Web App We Collaborate Department 1 Subsite Department 2 Subsite
- 8. February 10-13, 2019 Austin, TX USA Intranet Web App Our Intranet Site Collection Department 1 Subsite Department 2 Subsite Collaboration Web App Department 1 Site Collection Team 1 Subsite Department 2 Site Collection Team 1 Subsite
- 9. February 10-13, 2019 Austin, TX USA Home Web App Our Intranet Site Collection Department 1 Subsite Department 2 Subsite Department 1 Site Collection Team 1 Subsite Department 2 Site Collection Team 1 Subsite http://Withum.sharepoint.com/sites/....
- 10. February 10-13, 2019 Austin, TX USA Home Web App Our Intranet Site Collection Department 1 Subsite Department 2 Subsite Department 1 Site Collection Team 1 Subsite Department 2 Site Collection Team 1 Subsite Department 3 Site Collection Outlook Group App Planner App Teams App http://Withum.sharepoint.com/sites/....
- 11. February 10-13, 2019 Austin, TX USA https://www.nngroup.com SharePoint 2010 SharePoint 2016
- 12. February 10-13, 2019 Austin, TX USA
- 13. February 10-13, 2019 Austin, TX USA Home Web App Our Intranet Site Collection Outlook Group Planner Teams Department 1 Site Collection Outlook Group Planner Teams Department 2 Site Collection Outlook Group Planner Teams Department 3 Site Collection Outlook Group Planner Teams http://Withum.sharepoint.com/sites/....
- 14. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 14SM Microsoft 365: Universal Toolkit for Teamwork
- 15. February 10-13, 2019 Austin, TX USA Your Sites Communication sitesTeam sites Department Team Project Extranet (Partner, Customer) Committee (Planning, Executive) Initiative, campaign or event Share work with organization Community of practice or interest Training and policies Updates and reports
- 16. February 10-13, 2019 Austin, TX USA Communication sitesTeam sites
- 17. February 10-13, 2019 Austin, TX USA Communication sitesTeam sites Created by users or admins Created by users or adminsCreated by admins Navigation Theme and logo Search scope Hub sites A communication site or team site News and activity rollup
- 18. February 10-13, 2019 Austin, TX USA
- 19. February 10-13, 2019 Austin, TX USA
- 20. February 10-13, 2019 Austin, TX USA
- 21. February 10-13, 2019 Austin, TX USA Small Reminders It’s the future It’s Classic “Mode” versus Modern “Mode”. – Mark Rackley - April 1 – all List/Libraries will default to Modern Little to no investments into Classic technologies It’s (mostly) future proof – SharePoint Framework (SPFx) Secure page coding
- 22. February 10-13, 2019 Austin, TX USA
- 23. February 10-13, 2019 Austin, TX USA
- 24. February 10-13, 2019 Austin, TX USA
- 25. February 10-13, 2019 Austin, TX USA
- 26. February 10-13, 2019 Austin, TX USA
- 27. February 10-13, 2019 Austin, TX USA
- 28. February 10-13, 2019 Austin, TX USA
- 29. February 10-13, 2019 Austin, TX USA
- 30. February 10-13, 2019 Austin, TX USA
- 31. February 10-13, 2019 Austin, TX USA Mature?
Editor's Notes
- Microsoft 365 meets the diverse needs of teams with an integrated solution that is secure We’ve designed Microsoft 365 to meet the unique needs of every group For each of those categories of teamwork, Microsoft 365 includes a purpose-built application Teams as a hub for teamwork where groups that actively engage and are working on core projects can connect and collaborate Yammer for people to connect across their company, sharing ideas on common topics of interest Outlook where teams can communicate in a familiar place, and can easily create modern distribution list with groups in Outlook SharePoint for keeping content at the center of teamwork, making files, sites and all types of content easily shareable and accessible across teams Office Apps – enabling co-authoring in familiar apps like Word, Excel, and PowerPoint With these tools coming together in Microsoft 365 – teams get a holistic solution What’s unique about teamwork in Microsoft 365 is that all of these applications are built on an intelligent fabric - suite-wide membership service with O365 Groups; suite-wide discovery and intelligence with Microsoft Graph, and suite-wide security and compliance Office 365 Groups - A membership service providing a single identity for teams across Office applications and services Microsoft Graph - Suite-wide intelligence that maps the connection of people and content to surface insights Security and Compliance - Proactive security that simplifies IT management with intelligence built-in
- Content Owner
- Views List and Library improvements: There have been many list improvements, including easier filtering, conditional formatting, and attention views, which once and for all provide a sensible way to show items that are missing required information. Modern lists also (finally!) address the dreaded "5,000 item view limit" that has frustrated SharePoint users for years. It does this by automatically creating indexes as they're needed, based on user interaction. It's not perfect, but for most situations it removes this perennial pain point. In addition, the forms and workflow applied to lists and libraries is being modernized. PowerApps is slowly getting closer to parity with the legacy InfoPath forms designer, and Flow (and its big sibling Azure Logic Apps) are replacing SharePoint's built in workflow options. The biggest advantage of these new tools is that they're not locked into SharePoint; they can work with all sorts of cloud services, both within Office 365 and beyond. If you have an investment in InfoPath and SharePoint workflow, don't worry! InfoPath and the old workflow engines aren't going away any time soon. However you'll need to live with their limitations, as they're pretty much on life support at this point.
- Easier to configure: Some classic web parts were easy enough to deal with, but others required arcane knowledge of XSL style sheets, display templates, and other outmoded web technology. The new web parts are much easier and more intuitive to set up, and don't require any special technical know-how. The modern team site page was a lot easier to set up than the classic one, mainly due to quirks in the old UI that often refuses to cooperate.
- Content organization (aka, page metadata & content filtering) – better organize your pages in libraries, and influence how they are viewed based on specific criteria (metadata) that you apply to the page itself. You choose what region or role, what page type or page status – and then present views that make it possible for people to see, or not see, the page based on how they meet that criteria.
- Page approval – establish a new and custom Microsoft Flow flows for approval. Simply name your flow, add the person who will approve your page, save it as a draft, submit for approval. Once approved, the page status gets updated to “published” and is visible to your intended readers. Approvals for news posts work out of the box thanks to integration with Microsoft Flow. Of which, you, too, can further customize your workflow to meet the needs of your specific approval process.
- Events now rolls up event items from numerous source sites As you’ve come to expect from SharePoint web parts, they can be configured to show content from various source sites – with choices ranging from “This site” to “Select sites” and “All sites in the hub” etc.. These then become powerful tools to better organize and manage information across people and team/project/campaign owners. This update to the Events web part enables you to choose where the event items come from (one site or many) and how they are to be displayed (Filmstrip or Compact). You can additionally refine how they appear by either entering a category name to filter by and/or selecting a date range – as simple as “All upcoming events” to “Next two weeks” to “Select date range” (and you choose the exact range).
- Site owners can now use: Megamenus to better organize and showcase their site’s navigation items. Updated “Change the look” edit pane consolidates all modern site look & feel options. Site headers allow adjustment of layout options, logo and background choices. Site footers allow logo, text and links to be added to the bottom of pages. Site settings > Site designs to view any applied site designs and apply additional ones.