Presentation given to legal professionals re internal information governance/mgt. milestones, collaboration and value add to outside legal counsel and their clients. Talk focused on empowering elements within law firms that enable professionals to raise bar of performance and efficiency while reducing risk and maximizing revenue generating activities through optimal document management programs and electronic information strategies.

1. The Power of People
in Information Governance (IG)
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2. Introductions
Name?
Where do you work?
Why are you here tonight?
What do you already know about IG?
What do you hope to gain?
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3. Overview
What is Information Governance?
Who, what, where, when, why & how is it empowering?
What role will I play?
When can I get started?
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4. Unresolved Challenges
Information is maintained in disparate locations as
unmanaged, inaccessible, unsecured and unreliable
data.
Current policies and management cause competitive
disadvantage and unnecessary effort, risk and
expense.
Companies are unclear on how and where their data
is stored, what legal or business value it has, how
best to access and leverage it, and when they can
dispose of it.
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5. Information Governance (IG)
IG is a concept involving strategically created
enterprise-wide frameworks and enforcement
mechanisms that define how information is controlled,
accessed and used.
It is the combination of strategies, policies, procedures
and enablers that meet an enterprise’s information
needs.
(“The Future of Enterprise Information Governance”, A Report from the Economist Intelligence Unit sponsored by EMC, April 2008.)
and (See GRC 360: Summer-Fall 2006 issue, Getting Connected: The Partnership of Technology and GRC, article entitled Making the
Connection: Information Governance is the link to Enterprise Performance by Lee Ditmar.)
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6. Information Governance Empowers
Bridges gaps between Corp. Governance, Risk Mgt.,
Compliance and Technology (GRC).
Connects senior executives, board directors,
information technology projects, priorities and
processes together.
Essential to safeguarding assets and enhancing
business performance.
Facilitates optimal efficiency, effectiveness and
responsiveness in operations across people,
processes, information and technology.
6 See GRC 360: Summer-Fall 2006 issue, Getting Connected: The Partnership of Technology and GRC, article entitled Making the Connection: Information Governance
is the link to Enterprise Performance, written by Lee Ditmar.

7. What is your role?
To be effective, IG requires close collaboration and
communication at all levels.
It starts with the executive team promoting it as a
strategic imperative.
High-quality information is the joint responsibility of the
executive team, the IT team and those who lead the
charge on GRC.
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8. Quality Information Governance
Ensures data is reliable, accessible,
searchable, complete and secure
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9. Lost Time & Money Statistics
• A typical office document is copied between 9 and
11 times at a cost of $18
• Office workers spend between 30 minutes and 2
hours per day on average searching for documents
(~400 hrs a yr per employee)
• Attorneys spend up to 3 hrs a wk searching for files
• 7½ % of all documents are LOST and 3% of those
not lost are typically misfiled
• It costs roughly $120 in labor to find a misfiled
document and between $200 and $220 to recreate a
9 lost document

10. Take Initiative
Assess your current environment
Explore & Discover what possibilities would bring
measureable value to your current work environment
(internal champions, pathways for action)
Mobilize a collaborative effort
Enjoy the experience of advancing your personal and
professional goals to a new level
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11. Thank you
For additional information, resources or support
please see my website at:
http://www.colintong.webs.com/
Currently enrolling interested parties in:
• One on One and Group Sessions
• Coaching
• Team Development
• Performance Risk Integration Mgt. Consulting
colindtong@gmail.com or call 415 412-9723
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