1. School Site Coordinator/Administrator
Login: lava.apexvs.com
Your Username:
Your Temporary Password:
Apex Learning Site Coordinator responsibilities:
1. Monitor student progress and staff engagement
2. Monitor Course completions & credits
3. Manage staff and student accounts
4. Manage classroom creations and archiving
Site Coordinator – Reports Tab – Monitoring student progress and staff engagement
1. Usage
a. Usage Summary
b. Usage History
c. Course Usage
d. Student Usage
2. Teacher Metrics
3. Student Progress
a. Withdrawn
b. Completed
c. Active
Site Coordinator - Account Management – Staff and Student Tab
1. Teacher Accounts - Staff Tab
a. Create Teacher Accounts – contact District ITS and submit file
b. Edit teacher accounts (roles – site coordinator, teacher, mentor)
c. Archive Teacher Accounts when teachers leave
d. Reset Teacher Passwords when necessary
2. Student Accounts – Student Tab
a. Create Student Accounts – Contact District ITS and submit file
b. Edit Student accounts (name change, coaches)
c. Archive Student Accounts when student leave
d. Assign Coaches
e. Transfer students to another classroom

2. Classroom Management – Classroom Tab
1. Classroom Configuration Tab
a. Ensure consistent naming convention:
OC = Original Credit
CR = Credit Recovery
Teacher Resource Classroom – for teachers to use as a digital resource (no
students enrolled in this classroom)
Example: CR – Mr. Jones – Geometry 1 – Sem. 1 – 2012-13
(Purpose – Teacher – Content – Semester – Academic Year)
b. Archive Classrooms
A classroom is no longer needed
The end of the academic school year
c. Settings – check to monitor consistency
2. Teacher Tab
a. Add co-teachers
b. Remove teachers if replaced
c. Assign Teacher of Record (primary)
3. Student Tab
a. Add students to a classroom
b. Withdraw students from a classroom if they will not finish. Note: archiving a classroom
automatically withdraws all students not completed.
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Instructional Models
a. Staffing
i. Students meet with subject certified teachers
ii. Students meet with facilitators with access to certified subject teachers
b. Student Attendance
i. During school in labs/classrooms
ii. Before or after school (required attendance)
iii. Before or after school (voluntary attendance)
iv. At home with in-school proctoring
Best Practices
1. Teacher Responsibilities
2. Due Dates – Pacing Guides
3. Academic Integrity
4. Issuing Grades
5. Creating Classrooms
Site Coordinator Resources – Support Link
c. Getting Started Guides for Teachers, Students and Site Coordinators
d. Course Catalog
e. Course & Lab Materials
f. Course Guides
g. Support: Phone, chat, email
h. News and Happenings: Newsletters, Webinars
i. Training Videos