Using documentation to keep employers out of trouble
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This presentation gives managers and supervisors tips for using documents to limit liability for personnel decision.
![Wal-Mart must pay $172 million for meal
period violations [Dec. 22, 2005]
Jury awards $20 million to 85-year old
prison doctor after supervisors question
competence [Jul. 18, 2005]
Employment decisions pose risks
Former school principal wins $112,289
award following demotion after shoulder
injury [Feb. 16, 2006]
Gutierrez, Preciado & House, LLP | www.gphlawyers.com](data:image/gif;base64,R0lGODlhAQABAIAAAAAAAP///yH5BAEAAAAALAAAAAABAAEAAAIBRAA7)
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Using documentation to keep employers out of trouble
- 1. Can managers make employment decisions without fear of liability? Documenting Your Way Out of Trouble by Calvin House
- 2. Wal-Mart must pay $172 million for meal period violations [Dec. 22, 2005] Jury awards $20 million to 85-year old prison doctor after supervisors question competence [Jul. 18, 2005] Employment decisions pose risks Former school principal wins $112,289 award following demotion after shoulder injury [Feb. 16, 2006] Gutierrez, Preciado & House, LLP | www.gphlawyers.com
- 3. Managers make employment decisions every day Gutierrez, Preciado & House, LLP | www.gphlawyers.com
- 4. Managers worry whether they are making correct decisions Gutierrez, Preciado & House, LLP | www.gphlawyers.com
- 5. Yes, managers can make decisions without fear of liability Gutierrez, Preciado & House, LLP | www.gphlawyers.com
- 6. Use documentation to reduce risks Gutierrez, Preciado & House, LLP | www.gphlawyers.com
- 7. Control the employment relationship with documents Use forms for decisions that depend on medical information Support discharge decisions with a written record Gutierrez, Preciado & House, LLP | www.gphlawyers.com
- 8. Control the employment relationship with documents Gutierrez, Preciado & House, LLP | www.gphlawyers.com
- 9. Employment is a contract Gutierrez, Preciado & House, LLP | www.gphlawyers.com
- 10. Set the terms through the employment offer Gutierrez, Preciado & House, LLP | www.gphlawyers.com
- 11. Prove the terms with documentation Gutierrez, Preciado & House, LLP | www.gphlawyers.com
- 12. Outfit each employee with a job description Gutierrez, Preciado & House, LLP | www.gphlawyers.com
- 13. Analyze essential job functions Gutierrez, Preciado & House, LLP | www.gphlawyers.com
- 14. Obtain employee acknowledgments Gutierrez, Preciado & House, LLP | www.gphlawyers.com
- 15. Use employee handbooks to set workplace rules Gutierrez, Preciado & House, LLP | www.gphlawyers.com
- 16. Review policies for legality Gutierrez, Preciado & House, LLP | www.gphlawyers.com
- 17. Obtain employee acknowledgments Gutierrez, Preciado & House, LLP | www.gphlawyers.com
- 18. Keep up to date Gutierrez, Preciado & House, LLP | www.gphlawyers.com
- 19. Use forms for decisions that depend on medical information Gutierrez, Preciado & House, LLP | www.gphlawyers.com
- 20. Keep medical information out of the workplace Gutierrez, Preciado & House, LLP | www.gphlawyers.com
- 21. Enlist professional advice Gutierrez, Preciado & House, LLP | www.gphlawyers.com
- 22. Stick to the essentials Gutierrez, Preciado & House, LLP | www.gphlawyers.com
- 23. Support discharge decisions with a written record Gutierrez, Preciado & House, LLP | www.gphlawyers.com
- 24. Set performance expectations Gutierrez, Preciado & House, LLP | www.gphlawyers.com
- 25. Provide regular evaluations Gutierrez, Preciado & House, LLP | www.gphlawyers.com
- 26. Document misconduct investigations Gutierrez, Preciado & House, LLP | www.gphlawyers.com
- 27. Establish a code of conduct and a complaint procedure Gutierrez, Preciado & House, LLP | www.gphlawyers.com
- 28. Compile evidence Gutierrez, Preciado & House, LLP | www.gphlawyers.com
- 29. Provide written charges and a chance to respond Gutierrez, Preciado & House, LLP | www.gphlawyers.com
- 30. Can managers make employment decisions without fear of liability? Gutierrez, Preciado & House, LLP | www.gphlawyers.com
- 31. Unguided employment decisions risk millions of employer dollars Gutierrez, Preciado & House, LLP | www.gphlawyers.com
- 32. Use documentation to reduce risks Gutierrez, Preciado & House, LLP | www.gphlawyers.com
- 33. Well thought out documentation will keep you out of trouble Gutierrez, Preciado & House, LLP | www.gphlawyers.com
- 34. Gutierrez, Preciado & House, LLP The Employer’s Law Firm 3020 E. Colorado Blvd. Pasadena, CA 91107 Telephone: 626-449-2300 calvin.house@gphlawyers.com www.gphlawyers.com Gutierrez, Preciado & House, LLP | www.gphlawyers.com