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August 2012 refresher training

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August 2012 refresher training

  1. 1. 2012Election Worker Training **Please Turn All Cell Phone Ringers Off or on Vibrate** 2012 August Primary Election Brian D. Newby Johnson County Election Office July 21, 2012
  2. 2. 2012WELCOME!
  3. 3. 2012 Agenda1. Timeline2. What’s Unique About This Election?3. Terms/Components of the Election4. Election Day, A-Z (or, 6-8)5. Wrap-Up, Questions
  4. 4. 2012 For some, it’s been about 15months since we’ve seen you
  5. 5. What’s Changed• Registration Form• Close of Registration Date• Elimination of First –Time Voter• Photo ID Requirements• Check-in Process• Poll Book• Provisional Envelope• ―Peach Sheet‖
  6. 6. What Hasn’t Changed
  7. 7. 2012 Countdown Pre-electionAdvance Voting by Registration ClosesMail Begins 20 Days Two Weeks Before Before Election Election (Monday)Advance Voting in Advance BallotsPerson Begins One Must Be Returned Week Before by 7 p.m. on Election Election Day
  8. 8. What Hasn’t Changed AT LEAST 95 PERCENT, MAYBE MORE
  9. 9. 2012 Countdown Pre-electionRegistration Closes Advance Voting by 21 Days Before Mail Begins 20 Days Election Before ElectionAdvance Voting in Advance BallotsPerson Begins Two Must Be Returned Weeks Before by 7 p.m. on Election Election Day
  10. 10. 2012 Countdown ElectionSupervising JudgesPick Up Materials Election Day Monday, Call Workers Board of CountyProvisional Ballots Canvassers Certify are Sorted Election
  11. 11. Advance Voting—2008 Presidential 50 percent of voters voted in advance. The distribution results in three distinct elections—in person advance, advance by mail, and in-person at the polls. In-Person Advance 86,020 By-Mail Advance 55,585 In-Person Election Day 143,396 Total 285,001* *--provisional votes distributed proportionately to election night totals (In-Person Election Day) (In-Person Advance) (By-Mail Advance) Brian D. Newby, July 2010 9
  12. 12. 2012 Agenda1. Timeline2. What’s Unique About This Election?3. Terms/Components of the Election4. Election Day, A-Z (or, 6-8)5. Summary Video6. Connect the Dots
  13. 13. 2012
  14. 14. Johnson County, KansasEst. Population 550,000 Registered Voters 369,588Registered Voters 350,000 Brian D. Newby, July 10, 2012 9
  15. 15. 2012 Agenda1. Timeline2. What’s Unique About This Election?3. Terms/Components of the Election4. Election Day, A-Z (or, 6-8)5. Summary Video6. Connect the Dots
  16. 16. 2012Election Term Review Elections-Primary Elections-General
  17. 17. 2012Election Term Review Poll Agent
  18. 18. Poll Agents• Must have a form approved by the Election Office• Must wear an Observer tag• Can sit 3 feet from registration table• Election worker announces name of voter in an audible manner once• May ask for a reading of results at close• May not conduct verbal exit polls• May not impede the voterManual: Section 10 Pages 127129
  19. 19. 2012Election Term Review Write-In Votes
  20. 20. 2012 Monday
  21. 21. Tuesday Morning2012
  22. 22. 2012People Will Come Early Expect a Line at 7 a.m.
  23. 23. Manual: Section 4 Page 40
  24. 24. Manual: Section 4 Page 41
  25. 25. MANAGER CARD DO NOT OPEN THIS ENVELOPE UNTIL 7:00 P.M. Use this card to end the election on the voting machines only. Do not use this card in the card encoder machine.Johnson County KSElection Office(913) 782-3441 EP Code 1 015368 lll ll ll l Machine Tapes Red Bag Advent Lutheran Church EP001 November General (11/2/04) Manager Card Broken Opening Seal
  26. 26. ROOM LAYOUT – PERFECT VOTER Perfect Voter votes and exits machine Voting Provisional machine booth Voting machine Perfect Voter returns deactivated Voter Card to container and receives Election worker EW admits Perfect ―I Voted‖ sticker Voter to voting EW machine and Perfect Voter receives confirms precinctVoter plastic Voter Card split & party Perfect Voter affiliation (inenters here encoded according to Voting receives Voter partisan election) Receipt receipt machine Voter checks in Encoder machine Voting machine
  27. 27. PRE-ELECTION MODE JOHNSON COUNTY ELECTION OFFICE NOVEMBER 7, GENERAL ELECTION ADVENT LUTHERAN CHURCH Test Vote Logic & Accuracy Upload Results Clear ResultsSet for Election
  28. 28. Audio Ballots• The Help America Vote Act of 2002 requires that each polling place provide the means for a disabled voter to vote unassisted• In Johnson County, we are using the touch screen machines with an audio ballot to meet this requirement• Select any one of your voting machines to serve as the audio ballot machine – select a machine with ample room for assisting the voter
  29. 29. Connecting Headphonesand Keypad• Insert keypad connector into receptacle located on back of voting machine tablet. Push connector into tablet• Snap keypad into slot on right side of voting machine. Keep headphones with the voter cards at the Encoder machine• When needed, connect headphones to voting machine by inserting connector into small round slot on the lower front right side of the voting machine tablet
  30. 30. AUDIO BALLOT KEYPAD FUNCTIONS Voting a Ballot ABC DEF 1 Decrease volume (at any time) GHI JKL 2 3 Increase volume (at any time) MNO Lending Assistance 4 5 6 Return to previous Select / cancel Advance to next candidate or race candidate candidate or race OR Review ballot PQRS TUV WXYZ 7 8 9 Continue voting (returns to top of race) Review or confirm votes on Cast Ballot • Two election workers or * 0 # a person of the voter’sDecrease playback speed (at any time) Repeat instructions (at any time) Increase playback speed (at any time) choice may assist the voter – this will be easier Voter must listen to all candidates to proceed to the next race Review Ballot is an option only after Cast Ballot Entering a Write-in Vote ABC DEF if the ballot is visible 1 2 3Spaces between names • There is a laminated GHI JKL MNO 4 5 Cancel vote for 6 Advance to next guide for the keypad Return or review PQRS write-in candidate TUV candidate or race WXYZ functions in the Audio 7 8 9 Continue entering Confirm vote for Ballot Kit write-in candidate write-in candidate * 0 # Accept entries and vote Delete entries Cancel write-in vote for this write-in candidate Spell name using keys 2 – 9 to select letters assigned to each key (e.g. to select “C”, press “2” three times, then press “0”)
  31. 31. Hide Ballot • If the ballot is hidden, you will see a big redCancel box with the words “Cancel Ballot” in middle of screenBallot • You will not be able to confirm the precinct part for the ballot • Touch “Cancel Ballot” and re-encode voter card with “Hide Ballot” unchecked if you want to show ballot
  32. 32. Encoding Voter Cards with Audio Ballot• If the voter wishes to vote by listening to the ballot, touch the box in front of “Audio Ballot” until a check mark appears• By default, the ballot will be hidden. To show the ballot, touch the check mark in front of “Hide Ballot” until the check mark disappears• You may also magnify the ballot when encoding the card with or without audio
  33. 33. Encoding Voter Cards with Audio Ballot
  34. 34. Encoding Voter Cards with Audio Ballot
  35. 35. VOTER RECEIPTPrecinct Part Party____________ _________First Letter Line #of Last Name____________ _________
  36. 36. VOTER RECEIPTPrecinct Part Party Q204.01____________ D _________First Letter Line #of Last Name A____________ 7 _________
  37. 37. Republican Democratic Libertarian, Reform, or Americans Voter Affiliated Elect Affiliated Voter Voter Affiliate with Republican Party Remain Unaffiliated (Fill out form) Affiliate with Democratic Party (Fill out form) Non-Partisan Ballot County Offices
  38. 38. Encoding Voter Cards with Audio Ballot
  39. 39. Manual:Section 6Page 67
  40. 40. ROOM LAYOUT – PROVISIONAL VOTER Provisional Voter votes paper ballot in private in provisional booth Voting Provisional machine booth Ballot Bag Provisional Voter Provisional voter signs green returns voted ballot in provisional voters’ signature sheet & sealed envelope to receives paper ballot and envelope election worker who Voting observes as voter places machine in Ballot Bag EW Provisional voter Provisional voter (has EW receives ―I moved, changed name, Voted‖ sticker or already received an advance ballot) is sent to VotingVoter provisional tableenters here machine Voter checks in Encoder machine Voting machine
  41. 41. Provisional Ballots
  42. 42. Provisional Ballots • Protect voter rights by ensuring voters don’t leave without casting a ballot.
  43. 43. Provisional Ballots • Protect voter rights by ensuring voters don’t leave without casting a ballot. • Should be issued anytime ―ADVANCE‖ is in the poll book (if the voter wants to vote).
  44. 44. Provisional Ballots • Protect voter rights by ensuring voters don’t leave without casting a ballot. • Should be issued anytime ―ADVANCE‖ is in the poll book (if the voter wants to vote). • Prevents gold voter mistakes, if in doubt.
  45. 45. Provisional Ballots • Protect voter rights by ensuring voters don’t leave without casting a ballot. • Should be issued anytime ―ADVANCE‖ is in the poll book (if the voter wants to vote). • Prevents gold voter mistakes, if in doubt. • Always ask for ID unless ―Exempt‖
  46. 46. Manual: Section 7 Page 100
  47. 47. Manual: Section 7 Page 100
  48. 48. Manual: Section 7 Page 104 OFFICIAL BALLOT ENVELOPE First Letter of Last Name: _________ Roster Line Number: ___________ EP Code: _________________ Printed Name: __________________________________________________ Signature: ____________________________________________________PLEASE NOTE: This is not a provisional Ballot. Rev. 9/06
  49. 49. Attention Election Workers:This is not a provisional ballot envelope!Do not use this envelope for voterswho have moved, changed name,already received an advance ballot, donot have required ID, or dispute theirparty affiliation.
  50. 50. Manual: Section 7 Page 1092012 Perfect Voter = Machine Provisional Voter = White Envelope Perfect Paper Requestor = Gold Envelope
  51. 51. No Requirement (36)Non-Photo ID (10)Photo ID (4)
  52. 52. No Requirement (23)Non-Photo ID (19)Photo ID (6)Strict Photo ID (2)
  53. 53. *No Law or Legislation (3)Existing Law (22)Enacted Legislation (8)Failed/Vetoed Legislation (7)Pending Legislation (10)
  54. 54. No Requirement (19)Non-Photo ID (16)Photo ID (7)Strict Photo ID (8)
  55. 55. Our 2012 Mission Stay on Target!
  56. 56. 2012Summary/Questions/ Wrap-Up
  57. 57. Our 2012 Mission1. Always check ID, no exceptions.
  58. 58. Our 2012 Mission1. Always check ID, no exceptions.2. Never deny someone the right to vote.
  59. 59. Our 2012 Mission1. Always check ID, no exceptions.2. Never deny someone the right to vote.3. If in doubt, issue a provisional ballot.
  60. 60. Our 2012 Mission1. Always check ID, no exceptions.2. Never deny someone the right to vote.3. If in doubt, issue a provisional ballot.4. That said, learn the process to reduce the number of provisional ballots.
  61. 61. Key Metrics--Presidential Elections 2004 2008 Polling 286 284 Places 11,301 Provisional 8,198 Ballots Brian D. Newby, July 2010 80
  62. 62. Key Metrics--Presidential Elections 2004 2008 Polling 286 284 Places 11,301 Provisional 8,198 Ballots We have 5 days (120 Hours) to research and categorize provisional ballots to prepare for the canvass. Brian D. Newby, July 2010 81
  63. 63. Our 2012 Mission ID is Checked to Verify Name andPicture, Not Address.
  64. 64. Valid forms of photographic ID: Driver’s license or nondriver’s ID card issued by Kansas or by another state or district of the U.S. U.S. passport U.S. military ID document Concealed carry of handgun license issued by Kansas or by another state or district of the U.S. Employee badge or ID document issued by a municipal, county, state, or federal government office Student ID card issued by an accredited postsecondary institution of education in Kansas Public assistance ID card issued by a municipal, county, state, or federal government office
  65. 65. Guidelines for Assessing Photo ID DocumentsRemember, the ID document is used only to verify thevoter’s name and image.First, verify that the name on the ID is consistent withthe poll book. If consistent, issue a regular ballot. If it isnot consistent, issue a provisional ballot.Second, compare the photograph on the ID to the voter.If you are satisfied that the voter is the person depictedin the photo on the ID document, issue a regular ballot.
  66. 66.  If you are unable to make a determination because the document is degraded or the photo is poor quality, issue a regular ballot if one of the following conditions is met:  (1) the date of birth on the ID document matches the poll book, or  (2) the voter submits a second ID document with a photo that appears to be the voter, or (3) one of the other poll workers has personal knowledge that the voter is the person in the photo. Issue a provisional ballot if none of these conditions is met or if you are not satisfied that the voter is the person depicted in the photo.
  67. 67. If there is disagreement among poll workers as to whether avoter’s ID document is valid, the supervising judge shalldecide whether to issue a regular ballot or a provisionalballot. This procedure does not exempt the voter fromproviding an ID document. The only voters exempt from theID requirement are those who sign a Declaration ofReligious Objection (Form DRO).The address on the ID document does not have to match thepoll book. Use the poll book to verify the voter’s address,not the ID document.Persons age 65 or older may use expired ID documents.
  68. 68. Exemption from the ID requirement Any person whose religious beliefs prohibit photographic identification may be exempted from the photo ID requirement. Any such person may complete and sign a declaration and file it with the Secretary of State or the county election officer before the election. Some voters may sign them at the polling place. Form DRO is used for this purpose. (Declaration of Religious Objection)
  69. 69. Exemption from the ID requirement Any person whose religious beliefs prohibit photographic identification may be exempted from the photo ID requirement. Any such person may complete and sign a declaration and file it with the Secretary of State or the county election officer before the election. Some voters may sign them at the polling place. Form DRO is used for this purpose. (Declaration of Religious Objection)
  70. 70. got photo ID campaign
  71. 71. Traps to Avoid
  72. 72. Traps to AvoidThe TalkerEither praises youfor asking forPhoto ID or criticizesthe system. Either way,this person would liketo engage you in thediscussion.
  73. 73. Our 2012 Mission Stay on Target!
  74. 74. Traps to Avoid Wrong ID Guy Instead of one of these,
  75. 75. Traps to Avoid Wrong ID Guy a Costco Card, a photo, a pool pass or
  76. 76. Traps to Avoid Wrong ID Guy a Costco Card, a photo, a pool pass or worse.
  77. 77. Traps to Avoid The ―New Me‖ Voter doesn’t bear any resemblance to his or her photo.
  78. 78. Traps to Avoid The Familiar Face Voter is a friend, acquaintance, or even a pastor from church. ID must be checked, by law.
  79. 79. Traps to Avoid The Name Du Jour Voter’s name doesn’t resemble that in the poll book at all.
  80. 80. Traps to Avoid The Name Du Jour Voter’s name doesn’t resemble that in the poll book at all. This will lead to most of your provisional ballots.
  81. 81. Traps to AvoidFeisty ManDoesn’t have the rightID and doesn’t want tocomplete a provisionalballot or come backwith an ID.
  82. 82. Traps to Avoid The Protestor Refuses to show ID or doesn’t bring ID.
  83. 83. VOTER NOTICEIn compliance with federal Voting System Standards, the voting machinewill notify you if you have not touched the screen for 2 minutes.If the machine is inactive for 2 consecutive minutes, a special screen willappear. If this screen appears, simply touch “Resume” at the bottom ofthe screen to return to your ballot. You will return to where you left off.Your selections to that point will not be lost.If you do not touch “Resume” within 30 seconds of the message, yourvoter card will eject and you will need to see an election worker to beginvoting again. Election workers are trained to assist you if this occurs.You may resume as many times as needed.Manual: Section 6 Page 80
  84. 84. • Take voter back to EncoderCard was • Voter doesn’t go to theCancelled back of the line • Program a new card • I Voted StickerCard was • If the voter insists, allow a provisional Voted ballot
  85. 85. • Take voter back to EncoderCard was • Voter doesn’t go to theCancelled back of the line • Program a new card • I Voted StickerCard was • If the voter insists, allow a provisional Voted ballot
  86. 86. 2012This election brought to you by the color Gold
  87. 87. Manual: Section 8 Pages 113-114 How to Direct Lost Voters• With the new state-wide voter registration system, you must use two reports• First Step = Street File Listing• Second Step = Precinct Polling Places Report• Follow along with the next screens on your street file listing and precinct polling places hand-out• Find the polling place for a voter who lives at 3711 W 71st Terr
  88. 88. • Begin with Street Name • Find range where numbers fallManual: Section 8 • Select Street Type • Is address odd or even? Pages 113-114 • Choose the Street direction Precinct Part for Example Johnson Address is O302.01 andExample: 3711 W 71st Terr City is Prairie Village Street File Listing (for selected Districts) Selected Districts: WD03 Address Range Segment ID Dir Street Name Type Dir Low High Odd/Even Low High Precinct Part City Zip Ward Unit Unit 737627 W 71st St 1900 2599 Both O303.01 Prairie Village 66208 WD03 737628 W 71st St 2700 3798 Even O303.01 Prairie Village 66208 WD03 737629 W 71st St 2701 3898 Odd O303.01 Prairie Village 66208 WD03 737630 W 71st St 3701 3805 Odd O302.01 Prairie Village 66208 WD03 737842 W 71st Terr 1900 2508 Even O303.01 Prairie Village 66208 WD03 737843 W 71st Terr 1901 2309 Odd O303.01 Prairie Village 66208 WD03 737844 W 71st Terr 2311 2499 Odd O303.01 Prairie Village 66208 WD03 737845 W 71st Terr 2501 2599 Odd O303.01 Prairie Village 66208 WD03 737846 W 71st Terr 2700 3310 Even O303.01 Prairie Village 66208 WD03 737847 W 71st Terr 2701 3303 Odd O302.01 Prairie Village 66208 WD03 737848 W 71st Terr 3700 3898 Even O302.01 Prairie Village 66208 WD03 737849 W 71st Terr 3701 3799 Odd O302.01 Prairie Village 66208 WD03 737870 W 72nd St 1900 2399 Both O303.01 Prairie Village 66208 WD03 737872 W 72nd St 2801 3209 Odd O302.01 Prairie Village 66208 WD03 737873 W 72nd St 2900 3208 Even O302.01 Prairie Village 66208 WD03 738063 W 72nd Terr 1900 2399 Both O303.01 Prairie Village 66208 WD03 738064 W 72nd Terr 2800 3202 Even O302.01 Prairie Village 66208 WD03 738065 W 72nd Terr 2901 3203 Odd O302.01 Prairie Village 66208 WD03 738066 W 72nd Terr 3900 4199 Both O301.01 Prairie Village 66208 WD03 738086 W 73rd St 1900 2599 Both O303.01 Prairie Village 66208 WD03 738087 W 73rd St 2700 3199 Both O302.01 Prairie Village 66208 WD03 738088 W 73rd St 3500 3799 Both O302.01 Prairie Village 66208 WD03 738089 W 73rd St 3900 4299 Both O301.01 Prairie Village 66208 WD03 738275 W 73rd Terr 1900 2399 Both O303.01 Prairie Village 66208 WD03 738276 W 73rd Terr 2700 3198 Even O302.01 Prairie Village 66208 WD03 738277 W 73rd Terr 2701 3099 Odd O302.01 Prairie Village 66208 WD03 738278 W 73rd Terr 3301 3899 Odd O302.01 Prairie Village 66208 WD03 738279 W 73rd Terr 3400 3706 Even O302.01 Prairie Village 66208 WD03
  89. 89. Johnson Precinct Polling Places Report Precinct Precinct Part List Default Polling Place Alternate Polling Place Find the Polling Place for: Prairie Village 3-01 Prairie Baptist Church None O301.01 7416 Roe Ave Prairie Village, KS 66208 Prairie Village Prairie Village 3-02 Brighton Gardens None O302.01 7105 Mission Rd Prairie Village, KS 66208 O302.01 Prairie Village 3-03 Belinder Elementary School None O303.01 7230 Belinder Rd Prairie Village, KS 66208 Prairie Village 4-01 Corinth Elementary School None Answer: O401.01 8301 Mission Rd Prairie Village, KS 66206 Prairie Village 4-02 Hillcrest Covenant Church None O402.01 8801 Nall Ave Brighton Gardens Prairie Village, KS 66207 Prairie Village 4-03 Hillcrest Covenant Church None O403.01 8801 Nall Ave 7105 Mission Rd Prairie Village, KS 66207 Prairie Village 5-01 Briarwood School None Prairie Village O501.01 5300 W 86th St Prairie Village, KS 66207 Prairie Village 5-02 Prairie Village City Hall None O502.01 7700 Mission Rd Prairie Village, KS 66208 Prairie Village 5-03 Lutheran Ch of Resurrection None O503.01 9100 Mission Rd Prairie Village, KS 66207 Prairie Village 6-01 Mission Rd Comm of Christ None O601.01 7842 Mission Rd Prairie Village, KS 66208 Prairie Village 6-02 Mission Rd Comm of Christ None O602.01 7842 Mission Rd Prairie Village, KS 66208Manual: Section 8 Prairie Village 6-03 O603.01 Congregation Kol Ami 7501 Belinder Rd None Prairie Village, KS 66208 Pages 113-114
  90. 90. Jo-Co Po-Lo www.jocopolo.com Johnson County Election Office
  91. 91. Jo-Co Po-Lo www.jocopolo.com Johnson County Election Office
  92. 92. Jo-Co Po-Lo www.jocopolo.com Johnson County Election Office
  93. 93. Outreach Approach ElectionDiary.com Text ―Follow ElectionDiary‖ to 40404
  94. 94. NOCAMPAIGNING OR DISTRIBUTION OF LITERATUREBEYOND THIS POINT
  95. 95. ElectioneeringK.S.A. 25-2430. "Electioneering at pollingplaces is knowingly electioneering on electionday within any polling place or within a radiusof two hundred fifty (250) feet from theentrance thereof. As used in this section,electioneering means an attempt to persuadeor influence by any means, eligible voters, tovote for or against a particular candidate, partyor question submitted.Electioneering at polling places is a classC misdemeanor."
  96. 96. Disorderly Election ConductK.S.A. 25-2413. "Disorderly election conduct is willfully:(a) Disturbing the peace in or about any voting place on election day;(b) leaving or attempting to leave a voting place in possession of anyballot, except as is specifically permitted by law;(c) approaching or remaining closer than three feet to any voting booth, voting machine or table being used by an election board except asadmitted for the purpose of voting or by authority of the supervisingjudge;(d) interrupting, hindering or obstructing any person approaching anyvoting place for the purpose of voting;(e) engaging in any of the following activities within 250 feet from theentrance of a polling place during the hours the polls are open onelection day:(1) solicitation of contributions; or(2) conduct of advisory elections other than those specifically authorizedby law, including the exercise of home rule power, to be conductedby a county election officer.Disorderly election conduct is a class B misdemeanor."
  97. 97. Poll Closing2012
  98. 98. Poll Closing2012The Twilight Zone
  99. 99. Poll Closing 2012Manual: Section 11 Page 135
  100. 100. Poll Closing 2012Manual: Section 11 Page 135
  101. 101. Poll Closing2012
  102. 102. CLOSING THE POLLS #2 All remaining workers pack green suitcase and black suitcase using checklists EW #4 EW #1 All remaining Designated driver election workers go leaves with PC cards in to the parking lotDD PC Card Bag together #5 Supervising Judge drives the black suitcase, black SJ Provisional file box, and red official Ballots Inside ballot bag to designated Provisional location booth Encoder machine #3 All remaining workers line up voting machines, Provisional booth, & green suitcase and cable together as they were found
  103. 103. Supervising Judge drives the blacksuitcase, black file SJbox, and red official ballot bag todesignated location Provisional Ballots Inside
  104. 104. 7:20 10:30 Polling Place (210) Results 10:00 PC Card Server Results 7:40 Drop- Off Site (20) UploadPC Card PC Card PC Card (1,200) 8:10 Election Office PC CardPC Card PC Card
  105. 105. 2012Summary/Questions/ Wrap-Up
  106. 106. ADA KITSUse to prop inside door open Use to tape door plunger on outside door

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