Be Drin Project Basic Training: Incident Action Plan

1. BASIC TRAINING
Incident Action Plan
Italian Red Cross
Lorenzo S. Massucchielli

2. Points of discussion
1. Project monitoring
2. Budget monitoring
3. Partnership enlargment
4. Budget amendment
5. Communication
6. Project Focal Point/contact persons
7. Albanian local coordinator
8. Certification process
9. Revision admin guidelines
Rev. 0 / 2017 Steering committee

3. Project Monitoring
Assessment
Job shadowing
WS
WP 2.2
1 advanced training
(KOSOVO)
2 exercises
Certification of HO
Final dissemination
event
Rev. 0 / 2017 Steering committee

4. Where are we at?
SO1 activities
WP Completed
Work in
progress
1.1 100% 0%
1.2 90% 10%
1.3 100% 0%
1.4 100% 0%
1.5 10% 90%
SO2 activities
WP Completed
Work in
progress
2.1 100% 0%
2.2 0% 0%
SO4activities
WP Completed
Work in
progress
4.1 50% 50%
4.2 50% 50%
4.3 50% 50%
SO5 activities
WP Completed
Work in
progress
5.1 100% 0%
5.2 50% 50%
5.3 0 0
5.4 50% 50%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
1.11.21.31.41.5 2.12.2 3.13.24.14.2 4.3 5.1 5.2 5.3 5.4
Work in progress
Completed
50% of
activities
completed

5. What next?
Ongoing GANTT
WP Name
Completion
percentage jan feb mar apr may jun jul aug sep
1.5
Development of Certification
Standards and Procedures
10%
2.2
Training programmes for HOs and
volunteers
0
3.1
Identification of the Common
Exercise Program and common
evaluation criteria
50%
3.2 Local field exercises 0 X X
4.1 Project management 50%
4.2 Monitoring and Evaluation 50%
4.3 Consortium meetings organization 50%
5.2
Awareness raising activities in the
Drin basin region
50%
5.3 Final dissemination workshop 0
5.4
Coordination of PR, Web and Media
Work
50%

6. Budget Monitoring
Rev. 0 / 2017 STEERING
0.00
5000.00
10000.00
15000.00
20000.00
25000.00
30000.00
35000.00
40000.00
AME ANPAS CIMA CISOM DPC Italian Red
Cross
MALTAI MOI
Albania
PSM QVEC Romanian
Red Cross
Budget per partner – subsidence/travel costs
Spent
Total
Residual

7. Budget Monitoring
Human resources
Rev. 0 / 2017 STEERING
Organization Request Paid Additional info
required
ANPAS X X
CIMA X X
DPC (in kind) X
CRI X
RRC X
MALTAI X X

8. Budget Monitoring
Deadlines
STEERING
GANTT
feb mar apr may jun jul aug sep
•1st tranche: Deadline was 30/09/2016!!!!
•Who wants HR to be paid has to finalize documents and contact CIMA by the end of
Feb.
•Final paiment will be in September.
•To allow enough time for the audit ALL documenats must be presented to CIMA by 31st
July for a check. They will be completed by each partner by September.

9. Extending partnership
STEERING
1. Kosovo Red Cross
2. Albanian Red Cross
3. Prefecture of Scutari
4. Albanian municipalities
5. Kosovo municipalities
These will be external partners beneficiaries, related mainly to WP 3
This is mandatory for auditing process.

10. Budget amendment
4 ESTIMATED Subcontracting costs
Organisation
(please indicate name of applicant/partner
organisation)
Subcontractor Description and justification
Costs
(all amounts in Euro)
CIMA local expert KOSOVO ( 240 working days) 9.500,00 €
3.3 Estimated Interpretation and Translation costs
Organisation
(please indicate name of applicant/partner organisation)
Description and justification
Costs
(all amounts in Euro)
Romanian Red Cross translation services for n. 19 days of training 11.250,00 €
2.5 Estimated Rental costs (except equipment)
Organisation
(please indicate name of applicant/partner
organisation)
Description and justification
Costs
(all amounts in Euro)
ANPAS WP1 Facilities for workshops (average: € 250 / day) 500,00 €
Italian Red Cross WP 2.2 Training Facilities (250 €/ day *8 days) 2.000,00 €
Romanian Red Cross WP 3.2 Exercise Facilities (250 €/day * 8 days ) 2.000,00 €

11. Budget amendment
2.2 Estimated Subsistence costs
Organisation
(please indicate name of applicant/partner organisation +
person(s)
Country /
Place of Stay
Number
of persons
Specification:
Duration, explanation of subsistence
costs calculation
Costs
(all amounts in Euro)
Partnership FYR of Macedonia
WP 2.2 - Training - 9 days
deployment, per diem (average 160 €
/ day ) 19.840,00 €
2. ESTIMATED Activity costs
2.1 Estimated Travel costs
Organisation
(please indicate name of applicant/partner organisation +
person(s) travelling)
Destination Number
of persons
Specification:
Mode of transportation,
explanation of cost calculation
Costs
(all amounts in Euro)From To
Partnership EU
FYR of
Macedonia
WP 2.2 - Training of
Trainers in FYR of
Macedonia Flight to
Albania (an average of
300 € / pax) € 10.580,00
Total 55.670

12. Budget amendment
• We will request a final budget amendment
• All modifications will be reflected in budget
• Proposal on additional actions: …

13. Budget amendment
Rev. 0 / 2017 STEERING
How are we spending exceedings?
1) Extending the partnership (6.000€ so far)
2) Translation of training materials (to be done)
…
3) Your ideas (keeping in mind EUAV limitations)
Avoid to increase number of activities, schedule is
already tight

14. Communication
Rev. 0 / 2017 STEERING
Web site:
Inclusion of all materials produced during the project
Social media:
Make use of all material produced and present in social media activated
Write on the blog (or on other channels) to increase visibility
What else???

15. Project Focal Point/contact persons
Rev. 0 / 2017 STEERING
Update contact list

16. Albanian local coordinator
Rev. 0 / 2017 STEERING
1. Monitoring on first trimester of work
2. Workplan for next activities in Albania:
Support WP 2.2 in Kosovo (RE Albanian participants)
Support for certification process of QVEC and GDCE
Support WP 3, coordination and logistics

17. Certification process
Rev. 0 / 2017 STEERING
Change WP 1.5 (workshop) in training on the job for the
certification of 3 partners.
Confirmation of willingness to be certified from:
QVEC
GDCE
AME

18. Admin and Financial management
Partner Arrangement
Associazione Nazionale Pubbliche
Assistenze
Incidental costs (perdiem) anticipated to the
Organization prior to departure
Dipartimento della Protezione Civile
Italiana
Refund of expenses at the end of the mission (only
eligible costs will be refunded. Receipts are due). 60% of
incidental costs (perdiem) anticipated to the expert
prior to departure.
Fondazione CIMA -Centro Internazionale
in Monitoraggio Ambientale
Refund of expenses at the end of the mission (only
eligible costs will be refunded. Receipts are due).
Máltai Szeretetszolgálat Egyesület Incidental costs (perdiem) anticipated to the
Organization prior to departure
Romanian Red Cross Incidental costs (perdiem) anticipated to the deployed
person (expert or volunteer) prior to departure.
Albanian Ministry of Interior, Albanian
Civil Protection
Incidental costs (perdiem) anticipated to the deployed
person (expert or volunteer) prior to departure.
Qendra Vullnetare e Emergjencave Civile
Albania
Incidental costs (perdiem) anticipated to the
Organization prior to departure.
Protivpozaren Sojuzna Makedonija
Fire Protection Union of Macedonia
Incidental costs (perdiem) anticipated to the deployed
person (expert or volunteer) prior to departure.
Agjencia e Menaxhimit Emergjent -
Emergency Management Agency
Incidental costs (perdiem) anticipated to the deployed
person (expert or volunteer) prior to departure.
Associazione della Croce Rossa Italiana Incidental costs (perdiem) anticipated to the deployed
person (expert or volunteer) prior to departure.
Subsidence arrangements

19. Schedule of next activities
Rev. 0 / 2017 STEERING
Activity WP 1.5
ADVANCED
(KOSOVO)
WP3.2 EX
KOSOVO
WP3.2 EX ALBANIA
Date 13-17 MAR 2017 13-15 JUN 2017
23-25 MAY 2017
TBC