Part of a panel discussion on 10JUN10 focusing on the direction of BCM/COOP. Meeting held by the Association of Contingency Planners\' DC Chapter at NASA HQ in Washington, DC

1. Building an Actionable COOP Plan using FCD 1 and 2 Brenda Brown-Paul 10JUN10 Sr. COOP/BCM Manager – Nova Datacom Director of Education/Special Events – ACP DC

2. Define “ACTIONABLE” “Actionable is actually a legal term – “cause to sue” Marketing definition fits COOP needs best: Actionable:Describes research that can show management specific action to take to solve a problem.

3. We are from the Government… FCD 1 and 2 were designed to clarify and streamline the process of creating a Continuity of Operations Program for Federal Agencies THE WEIGHT OF LAW – there are penalties and oversight built into this process that were not used in the past. Agencies MUST comply The assumption of any directive/issuance/special publication is that the user does not have a plan in place and has little experience in creating one

4. GAO Risk Management Framework DRII Best Practices

5. MEF and PMEF Misunderstandings Essential Functions Mission Essential Function (MEF) Individual Offices MEF and Primary MEF Departments Agencies Proposed Primary Mission Essential Function (PMEF) Subset of AGENCY PMEF that support NEF Submitted to Interagency Board for inclusion in the National Continuity Policy Implementation Plan National Essential Function (NEF) The 8 Presidential and National leadership functions

6. MEF and PMEF Misunderstandings (2)

7. Worksheets Leave the worksheets as they are: Defense Readiness Reporting System National Preparedness System The National Preparedness System (NPS) mission includes the following: Clarify Responsibility and Expectations Common Taxonomy (Nomenclature) Organizational Visibility Capability-based Preparedness Target for the Future, Assessment of the Present All of this leads up to supporting Continuity of Government at all levels – Federal, State and Territorial

8. BPA and BIA Do a complete Business Process Analysis for each identified Mission Essential Function Dependencies: MySQL Database Laptops MS Windows 7 Custom user interface Interdependencies Mailroom External Dependencies Phone Company USPS

9. MEF/BIA/BPA Benefits What are the actions? Management can see where there are issues that must be addressed Prioritize Budget Staff Improvements can be made Business Processes Risk Analysis in MEF process What risks are acceptable? Are they acceptable one level up?

10. Delegations and Succession Letters of Delegation and documented Succession Plans For whom? Why? What are the actions? Really, what is it that Bob in Accounting actually does, anyway? If cross training has not occurred, it will be needed! If there is a single point of failure for a MEF position, that must be remedied

11. ISCP and DR Action: WHAT IS THE BEST WAY TO SUPPORT THE MEF? Do we have enough to support the MEF? Do we have problems supporting the MEF? Do we have the people to support the MEF Do we know how to recover the MEF? Can we AVOID recovering the MEF?

12. Conclusion Every step in the process lends itself to the possibility of improving the work done in your organization Don’t get lost in the paperwork – there’s more to come Determine which order and methods work best for your office Remember, resiliency is better than recovery Cross-train, cross-train, cross-train! Continuously! As usual, keep management in the loop. The FCD process actually makes it easier to do.