2. a.Discuss five advantages of excel in an organization
• Data organization-allows users to organize large amounts of data in a structured manner
making it easy to manage and analyze
• Data analysis-excel provides a variety of tools for analysing data including formulas charts
and pivot tables which can help in making informed decisions
• Time saving excel automates tasks such as calculation and data visualization saving time
and reducing the potential for human error
• Collaboration-excel supports collaboration through features like shared workbooks and the
ability to track change allowing multiple users to work on the same document
simultaneously
• Flexibility –excel’s vesartility allows it to be used for a wide range of applications from
simple to-do lists to complex financial modeling
b)State the steps to Merge and Centre Cells in Ms Excel
• 1. select the cells you want to mark
• 2.go the ‘home’tab on the ribbon
• 3.click on the ‘merge and center’ button in the ‘alignment’group
c) Explain the following terms as used in spreadsheets
i.cell-it is the intersection of a row and a column on a worksheet and is the basic unit for storing
data in the spreadsheet
ii. Label-is text entered in to a cell to identify the type of data contained in other cell
iii. Value- is a numerical quantity entered into a cell which can be used in calculations and
analysis
iv. Worksheet-is a single
d) Outline any three features of Ms PowerPoint
• Slide transitions –allows users to add animation effects
• Custom animations- user can animate text images and other objects within a slide
• templates- and design themes-it offers a variety of templates and design that provides a
consistent and professional look for presentation
3. e) Describe the procedure to apply time for transitions in slides
Select the slide to which you want to apply the transition
Go to the ‘transition’ tab on the ribbon
Choose the desired transition from the available options
In the ‘timing’ group set the duration of the transition in the ‘duration’ field
If you want the transition to start automatically check the ‘after’ box in the ‘advanced slide’
section and set the time delay
f) State the disadvantages of using computers and internet in research (5mks)
• Information overload-the vast amount of information available can be overwhelming and
time consuming to sift through
• Credibility issues-not all information found on the internet is reliable or accurate
• Security risks- there is a risk of encountering viruses malware or phising
• Access issues- not all resources are freely available
g) Describe the usage of computers in research
• Data collection-compuyers are used to collect data through online surveys digital
experiments an automated data entry systems
• Data analysis-researchers use statistical software and other analytical tools on computers to
analyse research data
• Simulation and modelling-computesallow researchers to create simulation and models to
test theories and predict outcome without the need for physical experiments
• Collaboration-computers enable researchers to collaborate with colleagues around the
world through email video-conferencing and shared documents
• Literature review-computers facilitate access to a wide range of academic database and
journals for conducting literature review
• Publication –researchers use computers to write research papers create presentations and
publish their findings online or in academic journals .
