The Environment and Corporate Culture
1. Define an organizational ecosystem and how the general and task environments affect an organization’s ability to thrive.
The organizational environment consists of all elements existing outside the boundary of the organization that have the potential to affect and influence the organization. This environment consists of two layers: the task environment and the general environment.
The task environment is closer to the organization and includes the sectors that conduct day-to-day transactions with the organization and directly influence its basic operations and performance such as competitors, suppliers, and customers.
The general environment affects the organization indirectly. It includes social, economic, legal-political, international, natural, and technological factors that influence all organizations about equally.
2. Explain the strategies that managers use to help organizations adapt to an uncertain or turbulent environment.
The environment creates uncertainty for organization managers. Uncertainty means that managers do not have sufficient information about environmental factors to understand and predict environmental needs and changes. Two basic factors that influence uncertainty are the number of factors that affect the organization and the extent to which those factors change. Strategies to adapt to these changes in the environment include boundary-spanning roles, interorganizational partnerships, and mergers and joint ventures.
Boundary-spanning roles are assumed by people and/or departments that link and coordinate the organization with key elements in the external environment. Interorganizational partnerships are a popular strategy for adapting to the environment by reducing boundaries and increasing collaboration with other organizations. A merger is the combining of two or more organizations into one. A joint venture involves a strategic alliance or program by two or more organizations.
3. Define corporate culture.
Culture can be defined as the set of key values, beliefs, understandings, and norms shared by members of an organization. It can be analyzed at two levels. At the surface level are visible artifacts, which include things such as manner of dress, patterns of behavior, physical symbols, organizational ceremonies, and office layout. At a deeper, less obvious level are the expressed values and beliefs, which can be discerned from how people explain and justify what they do. These are values that members of the organization hold at a conscious level. They can be interpreted from the stories, language, and symbols that organization members use to represent them. Some values become so deeply embedded in a culture that members are no longer consciously aware of them. These basic, underlying assumptions and beliefs are the essence of culture and subconsciously guide behavior and decisions.
4. Provide organizational examples of symbols, stories, heroes, slogans, and ce.
The Environment and Corporate Culture1. Define an organizational.docx
1. The Environment and Corporate Culture
1. Define an organizational ecosystem and how the general and
task environments affect an organization’s ability to thrive.
The organizational environment consists of all elements existing
outside the boundary of the organization that have the potential
to affect and influence the organization. This environment
consists of two layers: the task environment and the general
environment.
The task environment is closer to the organization and includes
the sectors that conduct day-to-day transactions with the
organization and directly influence its basic operations and
performance such as competitors, suppliers, and customers.
The general environment affects the organization indirectly. It
includes social, economic, legal-political, international, natural,
and technological factors that influence all organizations about
equally.
2. Explain the strategies that managers use to help organizations
adapt to an uncertain or turbulent environment.
The environment creates uncertainty for organization managers.
Uncertainty means that managers do not have sufficient
information about environmental factors to understand and
predict environmental needs and changes. Two basic factors
that influence uncertainty are the number of factors that affect
the organization and the extent to which those factors change.
Strategies to adapt to these changes in the environment include
boundary-spanning roles, interorganizational partnerships, and
mergers and joint ventures.
Boundary-spanning roles are assumed by people and/or
departments that link and coordinate the organization with key
elements in the external environment. Interorganizational
partnerships are a popular strategy for adapting to the
environment by reducing boundaries and increasing
collaboration with other organizations. A merger is the
combining of two or more organizations into one. A joint
2. venture involves a strategic alliance or program by two or more
organizations.
3. Define corporate culture.
Culture can be defined as the set of key values, beliefs,
understandings, and norms shared by members of an
organization. It can be analyzed at two levels. At the surface
level are visible artifacts, which include things such as manner
of dress, patterns of behavior, physical symbols, organizational
ceremonies, and office layout. At a deeper, less obvious level
are the expressed values and beliefs, which can be discerned
from how people explain and justify what they do. These are
values that members of the organization hold at a conscious
level. They can be interpreted from the stories, language, and
symbols that organization members use to represent them.
Some values become so deeply embedded in a culture that
members are no longer consciously aware of them. These basic,
underlying assumptions and beliefs are the essence of culture
and subconsciously guide behavior and decisions.
4. Provide organizational examples of symbols, stories, heroes,
slogans, and ceremonies and explain how they relate to
corporate culture.
Fundamental values and corporate culture cannot be observed
directly, but they can be understood through the visible
manifestations of symbols, stories, heroes, slogans, and
ceremonies. A symbol is an object, act, or event that conveys
meaning to others. Symbols associated with corporate culture
convey the organization’s important values. A story is a
narrative based on true events that is repeated frequently and
shared among organizational employees. Stories are told to new
employees to keep the organization’s primary values alive. A
hero is a figure who exemplifies the deeds, character, and
attributes of a strong culture. Heroes are role models for
employees to follow. A slogan is a phrase or sentence that
succinctly expresses a key corporate value. Many companies
use a slogan or saying to convey special meaning to employees.
A ceremony is a planned activity that marks up a special event
3. and is conducted for the benefit of an audience. Managers hold
ceremonies to provide dramatic examples of company values.
Organizational culture represents the values, understandings,
and basic assumptions that employees share, and these values
are signified by the above events. Managers help define
important symbols, stories, heroes, slogans, and ceremonies to
shape the future.
5. Describe four types of culture
The adaptability culture is characterized by values that support
the company’s ability to rapidly detect, interpret, and translate
signals from the environment into new behavior responses. This
culture emerges in an environment that requires fast response
and high-risk decision making.
The achievement culture is a results-oriented culture that values
competitiveness, aggressiveness, personal initiative, and
willingness to work long and hard to achieve results. It is
suited to organizations concerned with serving specific
customers in the external environment, but without the intense
need for flexibility and rapid change. An emphasis on winning
and achieving specific ambitious goals is the glue that holds the
organization together.
The involvement culture places high value on meeting the needs
of employees and values cooperation and equality. This culture
has an internal focus on the involvement and participation of
employees to adapt rapidly to changing needs from the
environment. Managers emphasize values such as cooperation,
consideration of both employees and customers, and avoiding
status differences.
The consistency culture values and rewards a methodical,
rational, orderly way of doing things. This culture uses an
internal focus and a consistency orientation for a stable
environment
The external environment exerts a big influence on internal
corporate culture. The internal culture should embody what it
takes to succeed in the environment. If the external
environment requires extraordinary customer service, the
4. culture should encourage good service; if it calls for careful
technical decision making, cultural values should reinforce
effective managerial decision making.
6. Examine the relationship between culture, corporate values,
and business performance.
Companies that succeed in a turbulent world are those in which
managers are evaluated and rewarded for paying careful
attention to both cultural values and business performance.
Some companies put high emphasis on both culture and solid
business performance as drivers of organizational success.
Managers in these organizations align values with the
company’s day-to-day operations—hiring practices,
performance management, budgeting, and criteria for
promotions and rewards.
7. Define a cultural leader and explain the tools a cultural
leader uses to create a high-performance culture.
A cultural leader is a manager who uses signals and symbols to
influence corporate culture. Cultural leaders influence culture
by articulating a vision for the organizational culture that
employees can believe in, and heeding the day-to-day activities
that reinforce the cultural vision. To create a high-performance
culture, a cultural leader would tie the central values that
employees believe in to the need for high performance, and then
make sure that work procedures and reward systems match and
reinforce those values. Finally, the cultural leader must be sure
to exemplify high-performance in his or her own work
activities.
Planning and Goal Setting
1. Define goals and plans and explain the relationship between
them.
A goal is a desired future state that the organization attempts to
realize. A plan is a blueprint for goal achievement and
specifies the necessary resource allocations, schedules, tasks,
5. and other actions. The term planning usually incorporates both
ideas and means determining the organization’s goals and
defining the means for achieving them.
2. Explain the concept of organizational mission and how it
influences goal setting and planning.
The overall planning process begins with a mission statement,
which describes the organization’s reason for existence. The
mission describes the organization’s values, aspirations and
reason for being. A well-defined mission is the basis for
development of all subsequent goals and plans. Without a clear
mission, goals and plans may be developed haphazardly and not
take the organization in the direction it needs to go. Because of
mission statements, employees, customers, suppliers, and
stockholders know the company’s stated purpose and values.
3. Categorize the types of goals an organization should have.
Within the organization there are three levels of goals:
strategic, tactical, and operational.
· Strategic goals are broad statements of where the organization
wants to be in the future. Strategic goals pertain to the
organization as a whole and are the stated intentions of what the
organization wants to achieve.
· Tactical goals define the results that major divisions and
departments within the organization must achieve. Tactical
goals apply to middle management and describe what major
subunits must do in order for the organization to achieve its
overall goals.
· Operational goals describe specific results expected from
departments, work groups, and individuals. Operational goals
are precise and measurable.
Designing Organizational Structures
1. Discuss the fundamental characteristics of organizing and
explain work specialization, chain of command, span of
management, and centralization versus decentralization.
6. Organizing is the deployment of organizational resources to
achieve strategic goals. Organizing is important because it
follows the management function of planning. Planning and
strategy define what to do; organizing defines how to do it.
Organization structure is a tool that managers use to harness
resources for getting things accomplished. The deployment of
resources is reflected in the organization's division of labor into
specific departments and jobs, formal lines of authority, and
mechanisms for coordinating diverse organization tasks.
Work specialization, sometimes called division of labor, is the
degree to which organizational tasks are subdivided into
separate jobs. When work specialization is extensive,
employees specialize in a single task. Jobs tend to be small, but
they can be performed efficiently.
The chain of command is an unbroken line of authority that
links all employees in an organization and shows who reports to
whom.
The span of management is the number of employees reporting
to a supervisor. Sometimes called the span of control, this
characteristic of structure determines how closely a supervisor
can monitor subordinates. The average span of control used in
an organization determines whether the structure is tall or flat.
A tall structure has an overall narrow span and more
hierarchical levels. A flat structure has a wide span, is
horizontally dispersed, and has fewer hierarchical levels.
Centralization and decentralization pertain to the hierarchical
level at which decisions are made. Centralization means that
decision authority is located near the top of the organization.
With decentralization, decision authority is pushed downward to
lower organization levels.
2. Describe functional and divisional approaches to structure.
Functional structure is the grouping of positions into
departments based on similar skills, expertise, work activities,
and resource use. A functional structure can be thought of as
departmentalization by organizational resources because each
type of functional activity such as accounting, human resources,
7. engineering, and manufacturing, represent specific resources for
performing the organization's task. People and facilities
representing a common organizational resource are grouped
together into a single department.
Divisional structure occurs when departments are grouped
together based on similar organizational outputs. In the
divisional structure, divisions are created as self-contained units
for producing a single product. Each functional department
resource needed to produce the product is assigned to one
division. In a functional structure, all engineers are grouped
together and work on all products whereas, in a divisional
structure, separate engineering departments are established
within each division. Each department is smaller and focuses
on a single product line. Departments are duplicated across
product lines.
3. Explain the matrix approach to structure and its application
to both domestic and international organizations.
The matrix structure uses functional and divisional structures
simultaneously in the same part of the organization. The matrix
structure has dual lines of authority. The functional hierarchy
of authority runs vertically, and the divisional hierarchy of
authority runs horizontally. The matrix approach to structure
provides a formal chain of command for both the functional and
divisional relationships. The matrix structure is typically used
when the organization experiences environmental pressure for
both a strong functional departmentalization and a divisional
departmentalization. Global corporations often use the matrix
structure. The problem for global companies is to achieve
simultaneous coordination of various products within each
country or region and for each product line. The two lines of
authority typically are geographic and product, and the matrix
provides excellent simultaneous coordination. It is an
organizational structure that deliberately violates Fayol’s
principle of unity of command.
4. Describe the contemporary team and virtual network
structures and why they are being adopted by organizations.
8. The implementation of team concepts has been a widespread
trend in departmentalization. The vertical chain of command is
a powerful means of control, but moving decisions through the
hierarchy takes much time and keeps responsibility at the top.
The trend is to delegate authority, push responsibility to the
lowest possible levels, and create participative teams that
engage the commitment of workers. This approach enables
organizations to be more flexible and responsive in a
competitive global environment. The dynamic network
organization is another approach to departmentalization. Using
the network structure, the organization divides major functions
into separate companies that are brokered by a small
headquarters organization. The network approach is
revolutionary because it is difficult to answer the question,
“Where is the organization?” This organizational approach is
especially powerful for international operations.
5. Explain why organizations need coordination across
departments and hierarchical levels and describe mechanisms
for achieving coordination.
Coordination refers to the quality of collaboration across
departments. It is required whether there is a functional,
divisional, or team structure. Coordination problems are
amplified in the global arena, because units differ not only by
goals and work activities but by distance, time, culture, and
language. Coordination is the outcome of information and
cooperation; managers can design systems and structures to
promote horizontal coordination. The vertical structure is
flattened, with perhaps only a few senior executives in
traditional support functions such as finance or human
resources. A task force is a temporary team or committee
designed to solve a short-term problem involving several
departments. Task force members represent their departments
and share information that enables coordination. Companies
also set up cross-functional teams for coordination. Companies
also use project managers, responsible for coordinating the
9. activities of several departments on a full-time basis for the
completion of a specific project. Reengineering is the radical
redesign of business processes to achieve dramatic
improvements in cost, quality, service, and speed. Because the
focus of reengineering is on process rather than function,
reengineering generally leads to a shift away from a strong
vertical structure.
6. Identify how structure can be used to achieve an
organization’s strategic goals.
Structure depends on a variety of contingencies. The right
structure is “designed to fit” the contingency factors of strategy,
environment, and technology. These three areas are changing
for organizations, creating a need for stronger horizontal
coordination. Two strategies proposed by Porter are
differentiation and cost leadership; these strategies require
different structural approaches. The pure functional structure is
appropriate for achieving internal efficiency goals. The
vertical functional structure uses task specialization and a chain
of command. It does not enable the organization to be flexible
or innovative. Horizontal teams are appropriate when the
primary goal is innovation and flexibility. The firm can
differentiate itself and respond quickly to change. Other forms
of structure represent intermediate steps on the firm’s path to
efficiency or innovation. The functional structure with cross-
functional teams and project teams provides greater
coordination and flexibility than the pure functional structure.
The divisional structure promotes differentiation because each
division can focus on specific products and customers.
7. Define production technology and explain how it influences
organization structure.
Technology includes the knowledge, tools, techniques, and
activities used to transform organizational inputs into outputs.
Joan Woodward described three types of manufacturing
technology.
a. Small-batch and unit production. Small-batch
production firms produce goods in batches of one or a few
10. product products designed to customer specification. Examples
include custom clothing, special-order machine tools, space
capsules, satellites, and submarines.
b. Large-batch and mass production. Mass
production technology is distinguished by standardized
production runs in which a large volume of products is produced
and all customers receive identical products. This technology
makes greater use of machines than does small-batch
production. Examples include automobiles, tobacco products,
and textiles.
c. Continuous process production. In continuous process
production, the entire workflow is mechanized in a
sophisticated and complex form of production technology. The
process runs continuously and therefore has no starting or
stopping. Human operators are not part of actual production
because machinery does all the work. Examples include
chemical plants, distilleries, petroleum refineries, and nuclear
power plants.
Service organizations include consulting companies, law firms,
brokerage houses, airlines, hotels, advertising companies,
amusement parks, and educational organizations. Service
technology also characterizes departments such as legal, human
resources, finance, and market research in large corporations.
Service technology involves:
· intangible output—services are perishable and, unlike
physical products, cannot be stored in inventory; and
· direct contact with customers—employees and customers
interact directly to provide and purchase the service.
Production and consumption are simultaneous.
Chapter 10
Designing Adaptive Organizations