Easy HRMS Module Overview

1
Modules of Easy HRMS
There are 6 basic modules are listed below, where Dashboard, Admin &
Employee modules are mandatory and rest three is optional.
1. Dashboard
2. Admin
a. User Management
b. Job Settings
i. Job Title
ii. Job Department
iii. Pay Grades
iv. Employment Status
v. Work Shift
c. Organization
i. General Information
ii. Unit
d. Qualification
i. Education
ii. Skills
iii. Language
iv. License
v. Membership
e. General Settings
i. Nationalities
ii. Email Configuration
3. Employee
a. Personal Details
b. Contact Details
c. Family
d. Job Details
i. Job
ii. Job Track
e. Salary
f. Qualifications
i. Work Experience
ii. Education
iii. Skills
iv. Language
v. License
g. Attachments
h. Configure
i. Print

2
4. Leave
a. Apply
b. Approve Leave
c. Assign Leave
d. Configure
i. Leave Cycle
ii. Leave Type
iii. Entitlement
iv. Work Week
v. Holidays
e. Print
5. Recruitment
a. Candidate
b. Vacancies
6. Performance
a. Configure
b. Manage Reviews
c. My Trackers
d. Employee Trackers

3
Admin: User Management
Displayed Field: Login Name, User Role, Employee Name, Status
Search Field: Login Name AND Employee Name AND User Role
FIELDS INTERFACE VALUES REQUIRED REMARKS
User Role List box ESS,
Manager,
Admin
YES -ESS: Employee Self Service
Employee ID List box Employee
Name
YES -Key field
-Name should be displayed
Login Name Textbox None YES
Password Textbox None YES -Will be displayed as ‘****’
-Validation required with
typing again and matching
Status List box Enabled,
Disabled
YES
Admin: Job Settings: Job Title
Displayed Field: Job Title, Job Description Order By Job Title
Search Field: Job Title
Job Title Textbox None YES -Key Field
Job
Description
Textbox None NO
Job
Specification
Upload
Image
None NO
Note Textbox NO
Admin: Job Settings: Job Department
Displayed Field: Department Name, No of Post, Existing (count by existing
employees) Order By Department Name
Search Field: Department Name
Department
ID
None None YES -Key Field
-Auto Number
Department Textbox None YES

4
Name
No of Post Textbox Number No -For example, production
dept. need 45 person to
employ
Admin: Job Settings: Pay Grade
Displayed Field: Name of Pay Grade
Grade ID None None YES -Key Field
-Auto Number
Grade
Name
Textbox None YES
Admin: Job Settings: Employment Status
Displayed Field: Employment Status
Employment
Status ID
-Auto Number
Employment
Status Name
Textbox None YES -Hint: Contractual,
Permanent etc.
Admin: Job Settings: Work Shift
Displayed Field: Shift Name, From, To, Hours Per Day
Shift ID None None YES -Key Field
-Auto Number
Shift Name Textbox None YES
Time From Textbox 01:00am
to12:00pm
YES -Incremented by 15
minutes
Time To Textbox 01:00am
to12:00pm
YES -Incremented by 15
minutes
Duration
Hour
Textbox Calculated YES -Calculated from time to-
from
Admin: Organization: General Information

5
Only EDIToption is required
Organization
Name
Textbox None YES
Tax ID Textbox None No
Number of
Employees
Textbox None No
Registration
Info
Textbox None No
Phone Textbox None No
Fax Textbox None No
Email Textbox None No
Address Line 1 As per template
City As per template
State/Province As per template
Zip/Postal
Code
As per template
Country As per template
Note Textbox No
Admin: Organization: Unit
Displayed Field: Unit Name, Description, City, Country.
Unit ID None None YES -Key Field
-Auto Number
Unit Name Textbox None YES
Description Textbox None NO
Zip/Postal
Code
As per template
Admin: Qualification: Education

6
Displayed Field: List of Degree
Education ID None None YES -Key Field
-Auto Number
Name of
Degree
Textbox None YES
Admin: Qualification: Skills
Displayed Field: Name of Skills, Description
Skill ID None None YES -Key Field
-Auto Number
Name of
Skills
Textbox None YES
Description Textbox None NO
Admin: Qualification: Language
Displayed Field: List of Language
Language ID None None YES -Key Field
-Auto Number
Name of
Language
Textbox None YES
Admin: Qualification: License
Displayed Field: List of License
License ID None None YES -Key Field
-Auto Number
Name of
License
Textbox None YES
Admin: Qualification: Membership
Displayed Field: List of Membership

7
Membership
ID
-Auto Number
Name of
Membership
Textbox None YES
Admin: General Settings: Nationality
Displayed Field: List of Nationality
Nationality
ID
-Auto Number
Name of
Nationality
Textbox None YES
Admin: General Settings: Email Configuration
Displayed Field: List of Nationality
Mail Sent As Textbox None YES -Key Field
-Auto Number
Path to
Sendmail
Textbox None NO
Admin: General Settings: Email Subscription
Employee ID Search Field None YES -Key Field
Leave Checkbox YES/NO NO
Notice Checkbox YES/NO NO
Employee: Personal Details
Displayed Field: Employee ID, Name, Job Title, Department, Sub Unit, Supervisor
-Employees other details will be displayed once any employee is selected from
the above displayed field.

8
Search Field: Employee Name, Employee ID, Job Title, Department, Unit Name,
Report To
Employee ID Search Field None YES -Key Field
Card No Textbox None NO
Employee
Name
Textbox None YES
Father’s
Name
Textbox None NO
Mother’s
Name
Textbox None NO
Gender Options Male,
Female
YES
Date of Birth Date field None NO
Marital
Status
List box Married,
Unmarried,
Divorced,
Widow
NO
Religion List box Muslim,
Hindu,
Christian,
Buddhist
NO
Blood Group List box …….. NO
Nationality None None NO
National ID Textbox None NO
Pictures Upload
image
None NO
Employee: Contact Details
-Only EDIT option is required
Employee ID Search
Field
None YES -Foreign Key Field
-Search and select
Zip/Postal Code As per template

9
Home Telephone Textbox None NO
Mobile Textbox None YES
Work Telephone Textbox None NO
Work Email Textbox None NO
Other Email Textbox None NO
Emergency
Contact Details
Textbox None NO -Name, relation, phone, email
etc. in a single field
Employee: Family
Displayed Field: Name of Family Member, Relationship, DOB Order By DOB
Employee ID Search
Field
None YES -Foreign Key Field
-Search and select
Name of Family
Member
Textbox None
Relation List box Husband,
Wife, Son,
Daughter,
Other
DOB Date box
Employee: Job Details: Job
-Only EDIT option is required
Employee ID Search Field None YES -Foreign Key Field
-Search and select
Job Title Textbox None YES
Employment
Status
List box None YES
Job Department List box None NO
Joining Date Date field None NO
Sub Unit List box None NO
Report To Search Field None NO -Foreign Key Field
Shift ID List box None NO -Foreign Key Field
Leave Opening
Balance
Textbox None NO

10
Employee: Job Details: Job Track
Displayed Field: Joining Date, Job Title, Job Department, Sub Unit Order By
Joining Date,
-Search and select
Joining Date Date field None YES
Job Title List Box None NO -Foreign Key Field
Job Department List box NO
Sub Unit List box NO
Track List Box - Recruitment, Promotion,
Transfer
Employee: Job Details: Salary
Displayed Field: Amount, Currency, Pay Frequency Order By Amount
-Search and select
Pay Frequency List box None YES
Currency List box None YES -USD, BDT, EUR etc.
Amount Text box None YES
Comments Text box None No
Status List box -Enabled
-Disabled
YES -Only one current salary will
be enabled
Employee: Attachments
-Search and select
Document Type List Box None YES Like CV, National ID,
Certificates, Immigration,
Others etc.
Attachments Upload
image
None YES
Comments Textbox None NO

11
Employee: Qualifications: Work Experience
Displayed Field: Company Name, Position Held, Duration Order By To
-Search and select
Name of the
Company
Textbox None
Job Title List box None
Job Description
From Date field None
To Date field None
Currently
Working
Checkbox YES/NO
Employee: Qualifications: Education
Displayed Field: Degree, Board/University, Institute, Result, And Passing Year
Order By Passing Year
-Search and select
Degree List box None
Board/University List box None
Institute Textbox None
Result Type List -None -Division, CGPA
Result Textbox None -Only number
Year Textbox None -Only number
Employee: Qualifications: Training
Displayed Field: Name of Training, Institute, Country, Duration Order By From
-Search and select
Name of Training Textbox
Institute Textbox

12
Country List
From Date
To Date
Note Text
Employee: Qualifications: Skills
Displayed Field: Name of Skills, Year of Experience Order By Name of Skills
-Search and select
Skills Textbox None
Year of
Experience
Textbox None -Only number
Comments
Employee: Qualifications: Language
Displayed Field: Name of Language, Read, Write & Speak Order By Name of
Language
-Search and select
Language List box None -Bangla, English etc
Fluency List box None -Write, Speak, Read
Competency List box None -Poor, Basic, Good, Native
Comments Textbox
Employee: Qualifications: License
-Search and select
License Type List box None -Driving, Reg. etc
License Number Textbox None
Issue Date Date field None
Expiry Date Date field
Leave: Configure: Leave Cycle

13
Only EDIT option required
Start Date Date Field None YES
End Date Date Field None YES -Auto fill by 12 months
Leave: Configure: Leave Type
Leave Type Textbox None -Key Field
-CL, ML etc
No of Days Textbox None
Leave: Configure: Entitlement
-Search by all, dept. wise or
individual and select
Leave Type List box None -Key Field
-CL, ML etc
Leave: Configure: Work Week
Only EDIT option required
Days List box Sunday,,,,,,
Saturday
YES -Total 7 LIST BOX required
for each days
Status List box Full day,
Half days,
Non
working
days
YES
Leave: Configure: Holidays

14
Holiday Name Text box None YES -Key field
-Use name understandable
Date Date field None YES -Accepts date between
leave cycle
Full-Half Day List box None YES
Leave: Leave Application
Employee will apply for leave, Employee may cancel it, Leave may be
rejected or approved
Assign and Approve Leave, both the interface will work on this table.
-Search and select
Leave Type List box None YES -Key Field
-CL, ML etc
Start Date Date field None YES
Application End
Date
Date field None YES
Approved End
Date
None None NO
Status None None YES Applied, Cancelled,
Rejected, Approved
Comments Textbox None NO

15
SL LINK INSTRUCTION STATUS
1. 1
2
http://greenpower.swlbd.c
om/leave/assign_leave
-Indexing on focus not done.
-Edit/Update/Delete option is required
under menu “Leave List”
-Each leave entry will create a unique
ID/document number (format is like EMP_ID-
DATE i.e. 0081-20150401 i.e. id is
recommended to generate using start date)
to adjust the manual
documentation/indexing. This auto
generated ID will be displayed at the right
with special visible format (may by
Bold/Italic/Color or within a level Box)
-Earn/Regular/Casual Leave balance is not
calculating after selecting the employee.
Add the last opening balance declared in
LeaveConfigureEarn Leave
2. 2
1
om/leave/assign_leave
- In the leave status at the right, there
will be link on the different leave type,
which will further display the details
leave status for the specific type
clicked by user.
3. 2
4
om/leave/leave_cycle
- End date should be 30th June, 2016
4. 2
5
om/attendance/create
- Not e t hat, if employee punch his ID
card later in t he same day using
attendance reader, do not consider
t hat entryas employee’s office
IN/Attendance t ime.
5. 2
5
om/personnel_info/person
al_details
- Show 50 records of employee at a
time and use “Next Page/Last Page”
options as smarter site have.
6. 2
9
report : Blood Group -Change caption at top “Reports” by “Filter
By:”
-All grids of table not showing.
-Searching fields caption is not showing
properly, though the report is ok. I have tried
with “Blood Group” Filter, but caption
showing “Course Type: O+”

16
7. 3
0
Report: Employees Leave
Status and auto
adjustment
-blood group wise report showing?????
8. 3
1
Report: Monthly
Attendance Summery
-List should be ascending Order By
Department, Employee ID
-No attendance will be count for holidays as
declared in Leave Configure.
-All Grid in the report table not showing
9. 3
2
Report: Emp. Details
Attendance
-Report not showing
-Change caption to “Employee-wise Details
Attendance”
-All Grid in the report table not showing
-Searching fields are required by: “Employee
ID/Name”, “Department”
“Start Date”, “End Date”
-List should be ascending Order By
Department, Employee ID
10.
All “Add New” record
throughout the site.
-Use “Tab” order sequentially for all through
the data entry screen.
-Radio button is recommended to replace
by Drop-Down List.
11.
Software Title Title of the software at Top Frame should
come from the “Organization Name”
http://greenpower.swlbd.com/admin/orga
nization from database, which it is actually
entered.
12.1
4
om/admin/user_managem
ent/create
- 1 user created, named “kishore” with
role “ESS”, When he logs in, no menu is
coming. So he only change his
password and apply for leave.
-
13. Leave edit is not possible

17
Green Power Access Control Requirements
————————————————————---
1. Attendance report should use parameter/variable for late time to generate
reports.
2. Incremented database “RMS_A.mdb” should be reduced from Admin Panel
of Desktop Module. Previous/History data from table “data_card” should be
periodically removed with proper backup.
3. Leave Management:
3.1. Any type leave is not allowed during probation period.
3.2. CL- 10 days from July to June, Laps if not used.
3.3. EL- 12 days after confirming or being permanent, calculated from
date of permanent/confirming each year.
3.4. ML-Medical/Sick Leave is 14 days from july to june. Laps if not
used.
3.5. WL-Leave without pay is applicable in probation period, some
times as a punishment or for special reasons.
4. Document Management:
4.1. DCR: Daily Call Reports
4.2. DAR: Daily Activities Reports
4.3. Others

18
HRIS Features
Document Storage (http://www.infometrics-
bd.com/Products/Brochure_HRM.pdf)
Go paperless - Upload and save electronic documents for your employees.
All major file formats can be stored.
-Documents are stored on our servers and backed up regularly.
-Display your own company documents (such as handbooks and blank forms)
to your employees through their MY Account.

Easy HRMS Module Overview

Recommended

Recommended

More Related Content

Similar to Easy HRMS Module Overview

Similar to Easy HRMS Module Overview (20)

Easy HRMS Module Overview