BayCare Medical Group Expands Affordable Surgery Services

WORKSHEET 6.1A: Evaluation Planning Questionnaire
1. What questions will your organization’s evaluation activities
seek to answer?
2. What are the specific evaluation plans and time frames?
a. What kinds of data will be collected?
b. At what points?
c. Using what strategies or instruments?
d. Using what comparison group or baseline, if any?

(Continued)
Winning Grants Step by Step,Third Edition. Copyright © 2008
by John Wiley & Sons, Inc. All rights reserved.
(Continued)
3. If you intend to study a sample of participants, how will this
sample be constructed?
4. What procedures will you use to determine whether the
program was implemented as planned?
5. Who will conduct the evaluation?

6. Who will receive the results?
7. How are you defining success for this program or project?
Use the filled-out Worksheet 6.1B in the book as an example to
follow as you complete this questionnaire.
seek to answer?
The following questions will be the main focus in performing
the evaluation of the Children’s Care Academy of Pinellas
complimentary nutritious food program:
· Is the complimentary food program helping to decrease hunger

among the children?
· Are the complimentary snacks and meals provided to the
children helping to provide parents and caregivers with
increased quality family time at home?
· Is the complimentary food program aiding in the healing
process for parents and caregivers receiving treatment at the
adjacent cancer center?
· Is the current menu efficiently providing the proper foods
within the set budget?
The complimentary food program will be evaluated for its
effectiveness six months after its inception, with quarterly
assessments thereafter. This is will include assessing the food
budget and meal planning process. The new healthy snack
program will be evaluated within two weeks of initiation.
Parents and caregivers will be interviewed on a montly basis
with the cancer center surveys held on a quarterly basis. The
food budget will be analyzed monthly to start then quarterly
thereafter.
· Observe children during meal and snack times to see if they
are enjoying the new healthier snack choices and menu items.
· Conduct one-on-one interviews with the parents and caregivers
to see if the newly initiated food program is contributing to
reducing hunger among children lending to increased quality
family time together.
· Survey the adjacent cancer center regarding healing processes
among the parents and caregivers.
· Analyze the effectiveness of the menu and food budget. This
is to ensure the academy is able to purchase heart-healthy foods
the children will enjoy within the allotted food budget.

The following data will be collected during the process of
evaluating the complimentary food program:
· The percentage of children taking advantage of the
complimentary meal program aiming to reduce hunger
· The precentage of children that are enjoying the healthy
snacks and food choices offered
· The percentage of parents or caregivers who are experiencing
increased quality family time together
· The percentage of parents and caregivers showing increased
healing
· What changes in the budget and menu, if any, need to be made
b. At what points?
The evaluation process will begin within 2 weeks of healthy
snack implementation and six months after the food progam is
implemented with quarterly assessements to monitor
effectiveness. Parents and caregivers will be interviewed montly
to ensure needs are being met. The cancer center surveys will be
conducted on a quarterly basis to ensure all families, current
and future, are included in the evaluation process. The budget
will be analyzed quarterly after the first six months of monthly
analyzing.

· Staff and volunteers will actively observe and interact with the
children during snack and meal times to assess their likes and
dislikes of food provided.
· The academy will conduct one-on-one personal interviews
with the parents and caregivers of the academy to assess the
effectiveness of the food program in regard to hunger reduction
among the children and increased quality family time at home.
· The owner of academy will speak with phyicians at the
adjacent cancer center to determine if the complimentary food
program is in fact helping to reduce stress among the parents
and caregivers receiving treatment helping to aid in the healing
process.
· The owner will work closely with the chef and dietician
regarding the assessment of the overall menu and budgeting
process.
There will not be any comparison group or baseline studies
due the the unique concept of this program being the first of its
kind.
(Continued)

Due to the governmental HIPAA regulations, the evaluation of
the parents and caregivers regarding the healing processes
through the cancer center, will be conducted in a generalized
fashion as to adhere to the HIPAA patient confidentiality
healthcare laws. The physicians will be asked to complete a
simple survey regarding parents and caregivers who utilize the
academy’s complimentary childcare services and food program
and how it may affect the healing processes without disclosing
any personal information.
The academy will employ observation, interviews, surveys and
analyzing procedures to help determine if the complimentary
nutritious food program was implemented as planned.
The evaluation of the complimentary nutritious food
program will be conducted by the owner of the academy with
the assistance of the staff; certified chef, registered dietician
and part-time employees serving children during meal times.

The results of the evaluation will be shared with the board
of directors representing the academy. Once the evaluation has
been shared with the board of directors, the academy will then
share the results with the staff and families being served at the
academy. Evaluation outcomes will be submitted the grantor,
Allegany Franciscan Ministries, upon approval.
The success of the complimentary nutritious food program will
be defined through the positive outcomes experienced by the
academy. Positive outcomes will be a reduction in hunger
among children and helping families spend more quality time
together. This will aid in the healing process of parents and
caregivers undergoing cancer treatment all within the confines
of the allotted budget. Spurring growth within the surrounding
community and beyond due to the fruits of the outreach program
will further establish program success.

Winning Grants Step by Step,Fourth Edition. Copyright © 2013
WORKSHEET 4.1A: Goals and Objectives Exercise
GOAL: The goal of the BayCare medical Group is to carry out
more than 2000 surgical operations within a year to the people
living in central Florida and Tampa areas.
Objective 1
Objective 2
Objective 3
Objective 4
Direction of change
Provinding surgical operations to the patients from the
community for Sub-standardized fee will help those who are
poor in the community.
.
The BayCare Medical Group in the Tampa area is planning to
have its surgical program to reach out to the community since
they are considered to be poor. The surgical program by the
Medical group will see the patients pay a small portion of the
surgical fee while the rest is settled by the facility. This will
promote wholeness in the community and thus it can be able to
major in other economic activities.
Reduction of the surgical fee will be a great relief to those
particular families as they will have the opportunity to work
towards improving their life styles now that they have fewer
worries about payment of the surgical treatments.
Offering surgical patients almost free surgical operation in the

facility will help in reducing stress to the parents and relatives.
Providing balanced diet to the patients as they undergo
treatment will help relieve stress on the both to the patients and
the relatives by offering an alternative to packing a lunch or
preparing a meal at home for the child before or after a
treatment session.
It will also help pave the way for more quality family time
together. Less stress and increased family time may help
contribute towards improved healing for those undergoing
surgical operation treatments.
Area of change
The medical group will provide surgical operation which were
not in the facility before as well as settling a big part of the
medical fee for the surgical patients from the community. All
these services have not been in place in the facility and thus it
will be a major bust to them. The surgical operation which will
be performed in the facility are not common in many health
faciliies and if they are they are very expensive.
Currently, many people in the community rely on the medical
group for almost all health issues since it offers affordable and
better services. With the surgical program, the facility will be
helping a large population in the area since most of them have
not been able to afford the services from other facilities since
they are expensive.
Often, after a tiresome treatment session, a patient’s nutrition is
dependent on a fast food drive-through restaurant as they head
home for the afternoon or evening. The complimentary food
program will offer more wholesome food choices, alleviate the
need to pack a lunch and offer a healthier alternative to fast
food drive-through restaurants.

Target population
The program will target the old and the children in the
community who may not achieve to pay for the same operations
in the private health facilities which provide the same services.
Mainly the program will be for those from central Florida and
the Tampa area.
The complimentary food program will serve the patients who
need surgical operation and may not afford to pay in the private
health facilities which are offering the service in the central
Florida and the Tampa area in general.
Degree of change
The medical Group will offer almost free surgical operatons to
the patients from the community and thus promoting wholeness.
Relatives of the patients will be able to work on other activities
hence improving the economic status of the community in
general. Once the patients recover after the surgical operation,
they will be able to provide for their families and this will
reduce over dependency in the community.
Parents and relatives will no longer feel the burden of paying
surgical fee which has been a night mare for many of the
community residents. The facility will also be providing health
and balanced diet for all the surgical patients when they are in
the facility hence reducing further the burden to the relatives
and parents of the sick.
Time frame

The BayCare Medical Group will purchase and install the new
and modern surgical equipment by December 2018. The surgical
services under the program to the community will start by June
2019. nutrititious meals within the next two years.
The facility expects the program to have some effect to the
relatives of the patients after six months upon the start of the
program which will be the end of the year 2019.
February 16, 2018
John Brown Whites
President
Health Ministry
33290 US Highway 09 S, Suite 269
Tampa area, Florida 5744
Dear Mr. Brown Whites:
I welcome this chance to impart to you our vision for the
eventual fate of the BayCare Medical Group and how it lines up
with the subsidizing needs of Ministry of Health. In the interest
of the Board of Directors and staff, I am favored to present this
concise Letter of Inquiry presenting the procuring of the
surgical gear and a Café, a nourishing complimentary on
location sustenance program for patients experiencing
treatment. We modestly ask for your thought of an allow in the
measure of $325,000 to enable us to extend our projects in the
Tampa region and the Central Florida.
Built up as a 501(c)3 association in 2013, the mission of the

BayCare Medical Group is to sustain youngsters in a sheltered,
instructive and cherishing condition concentrating on giving
complimentary care to patients whose relatives or parental
figures are experiencing surgical operation treatment. Our
central goal is being satisfied through the on location
complimentary doing surgical operation which is fragile to
spare the life of the patients.
Nurturing youngsters whose guardians or parental figures are
experiencing growth treatment is a developing need in our
group. The individuals who require surgical operation confront
numerous obstructions; loss of wages, absence of protection
scope and for those with patients, which can be a particularly
requesting knowledge for the relatives or parental figure. The
requesting treatment calendar can remove time from the family
and make a portion of the most straightforward assignments
hard to perform.
The BayCare Medical Group offers nearby scholarly mentoring
and disease mind advising administrations to help advance
training and sound passionate prosperity for operation patients
and their relatives. Eating regimen mentoring, influenced
conceivable with an association with the neighborhood school to
board is accessible for school-age kids by affirmed teachers
from inside the group. Surgical doctors help to furnish
medicinal help to the patients with inquiries and concerns in
regards to their treatment.
Accomplishing the previously mentioned results will give
surgical operation patients who may not generally get a solution
because of the palliating circumstances that can come about
because of surgical operation assisting upgrading the nature of
care offered to the patients while broadening a superior personal
satisfaction for every family served.
Your dedication in giving a superior personal satisfaction to
patients experiencing surgical treatment will help create an all
the more sincerely solid group and laying the preparation to
offer restorative gathering's effort programs past the fringes of
the Tampa region and focal Florida. We truly trust the Health

Ministry will go along with us in our mission in serving those
getting surgical treatment in our group.
The BayCare Medical Group program development spending
plan is $250,000. Your blessing in the measure of $125,000 will
be extremely beneficial in extending our effort program. Putting
resources into the BayCare Medical Group will have a critical
effect on the surgical operation group in enhancing the personal
satisfaction of that accepting surgical operation treatment.
Should you have any inquiries, please don't hesitate to reach me
at (001) 345-1111. We truly value your welcome of this Letter
of Inquiry and believe you will value our common energy for
changing lives to offer a welcome for a full proposition.
Sincerely,
Proffesor Harvey, President
.
Running Head: Problem Statement 1
Problem Statement 2

Problem Statement
Adriana Nuraj
Grant Administration Resource Development
PAD4232
Instructor: Afienco
The notion of the BayCare Medical Group proposing to acqiure
new nad modern surgical equipment concept offering a unique
service to a specific community in need. The complimentary
surgical operation will be of great importance to the community
as it has been suffering for long without achiveable services
from the available health facilities in the region. According to
the last census data, the incidence rate for newly diagnosed
patients who neeed surgical operation in the Tampa area and the
central Florida has been increasing in the recent yaers. These
statistics was collected from all the health facilities which are
in the region and areas around it(“National Cancer Institute,”
2017). Many of these newly diagnosed patients will need to
undergo specialized surgical operation which cannot be carryied
out with the equipments which we have at our facility.
Treatment schedules can be rigorous, time consuming and
unsettling resulting in the reliance on outside resources.
Central Florida and Tampa area is home to a large population of
families struggling to make ends meet. Families generally face
greater challenges in everyday life with less income and
support. Demanding surgical operation schedules can further
complicate the family structure resulting in an even greater need
for outside assistance. In addition, the poor condition of the
community in the area does not allow them to put bills for
surgical operation from private hospitals. The following

information was given by one of the staff member of the
BayCare Medical Group. Speaching with A. Harvey who is the
communication (director in August 10, 2017)
“I am the only working member in my family and I
provide for all aspects of live which might need financial
assistance in the family. I was not able to pay for the surgical
operation for my parent who has been suffering for the last two
years. Since my parent was diagnosed with a decease which
needed surgical operations, I reached out to my friends but I
could not make it to raise the espected amount. This was the
most dificult moment in my life, and I was desperate. I had
moved to different hospitals seeking help and could not get
since I could not meet the cost of the operation. Today, I am
happy to say that my parent is well recovering after she was
operated by the BayCare Medical Group were I only paid small
portion of the total of the bill and the rest was covered by the
hospital through its new program which is aimed at helping the
needy in the area. Am happy to be part of BayCare Medical
Group as we change lives of the local community for better.”
Recently, the BayCare Medical Group staff became
increasingly aware of the needs of the surgical operation
patients and the community at large. We conducted a simple
impromptu survey with the patients and their relatives and
found that theyare not able to meet the hospital bills from other
health facilities which offer the same surgical operation as they
are very expensive and the relatives are poor.
Relatives who have patients who need surgical operation
in the central Florida and the Tampa area in general will
havethis unique opportunity of being treated with paying just
small percentage of the total amount of the bill since the
hospital will cater for the other part. Expanding the operation
unity in the facility will help many patients who need the
service and they cannot afford is due to their poor condition.
This will relieve the community and relatives the burden of

putting the bills fro their loved one once they need surgical
operation
The patients can be in the hospital from the time they are
admitted to the time when the operation will be carried out and
then be released to go home with their relatives and loved ones.
This will be a big help to the relatives since they may not be
able to meet special meals which the patients may require
during and after operation. The medical group feels that the new
and modern surgical equipment will increase the number of
patients who are treated by the facility and hence fill the void
which has been there for a long time.
Private hospitals which offer surgical operation are very
expensive and the community may not be in a position to put the
bill and thus many patients will die of a medical complication
which could be solved by simple operation. With the program,
many patients will be able to achieve and attain medical
services since the facility will only be putting the bigger
percentage of the bill. The BayCare Medical Group will be the
first health facility to offer such services in the region and thus
it will be a great importance to the community.
The fact that the Medical group will be offering special
meals for the patients who are under their care will be a good
achievement in the process of healing the sick since in most
cases the family may not be in aposition to facilitate the same.
The program will promote whole health in the community and
thus help in improving the economy of the region.

References
National Cancer Institute. (2017). Incidence rate table.
Retrieved from
http://statecancerprofiles.cancer.gov/incidencerates/index
The goal of the BayCare medical Group is to make more
than 2000 surgical operations within a year to the people living
in central Florida and Tampa areas.
The objectives outlined below are in direct support of the
establishment of new and modernized surgical operations.
· Support less fortunate patients from the community to undergo
surgical operation through the the program.
· Reduction of the surgical fee will be a great relief to those
particular families as they will have the opportunity to work
towards improving their life styles now that they have fewer
worries about payment of the surgical treatments.
The BayCare Medical Group in the central Florida and Tampa
area is a promising Medical Group which is aimed at helping
patients who need surgical operation to achieve their dream
within the area which as it has been the heart of the minor
surgical operations in the area for a long period. The service to
the community has been limited due to lack of modern surgical
equipment but with the new program, the health facility will be
able to serve more patients. With the new and modern surgical
equipment, the medical group will be able to attend to many
patients and hence promote wellness in the community.
The Medical Group is augmenting its community outreach
program to include providing more affordable surgical operation
to the patients from the community. The group currently
provides all sorts of health services to the community and it is

known to be the best facility in surgical operation in the region.
While there are other facilities which offer the same surgical
operations in the region, the services are very expensive making
the locals suffer since they cannot afford to pay the fee for the
service.
With the sort of equipment which the facility is
planning to install, surgical operation will be taking the
minimal time possible and this will double the number of
operations which are normally carried out within a day. Due to
the program, the facility is anticipating the healing process will
be taking a shorter duration than previously because the facility
will come up with a feeding program for the surgical patients.
The Medical group is hoping to have the equipment set up by
the end of 2018 while it will begin offering the administrations
to the group by mid of 2019. As indicated by the plans, the
community is relied upon to feel the effect of the program
within six months upon the initiation of the administrations to
the patients.
With the roll of the program in the facility,
many people will be able to consetrate on other activities such
as supporting the young in the schooling with the aim of making
abetter future for the community. Once the sick recover from
the operation, thay can empack on economic activities hence
improving the standards of living for the community at large. In
the coming years, the Medical Group is planning to start family
planning programs which will b aimed at advisingthe parents to
bear the number of children they can comfortably raise without
difficulties.
The medical group is now the source of hope for
the community as they offer cheaper and better surgical services
to the patients. With the surgical program, the facility will be
helping a large population in the area since most of them have
not been able to afford the services from other facilities since
they are expensive. The program will really raise the hope for
life to those families that had probably lost a reason to living a
better life in the future days.

Modue 5
There will be FOUR (4) separate documents due for this
assignment (2 worksheets and 2 narrative submissions):
1. The completed Methods Worksheet (page 53)
2. A written Methods Component for the Grant Proposal
(narrative document, see page 52 for example)
3. The completed Evaluation Planning Questionnaire (pages 61-
62)
4. A written Evaluation Component for the Grant Proposal
(narrative document, see page 60 for example).
Remember, use the book only as a guide. All worksheets and
written submissions NEED to contain great amount of details
where appropriate. One or two sentence responses in worksheets
will likely result in a poor grade, so include lots of details.
Evaluation of the Children’s Care Academy of Pinellas
complimentary nutritious food program, Quick Bites Café, will
offer opportunities to measure its effective long-term outcomes.
The owner of the academy and supporting staff will focus on
measuring effectiveness of the program through a series of
questions to be answered through a set observation, interview,
survey and analyzing procedures.
The results of the evaluation will be shared with the board of
directors, staff and families being served at the academy.
Evaluation results will also be sent to the grantor, Allegany
Franciscan Ministries, upon approval. The expected long-term
outcomes include further expanding the academy’s community
outreach through the provisions of a complimentary nutritious
food program that will help support parents and caregivers
undergoing cancer treatment. The complimentary nutritional

food program will help reduce hunger among children and
increase quality family time at home that will help aid in the
healing process for parents and caregivers undergoing cancer
treatment.
The overall effectiveness of the Quick Bite Café will be
evaluated for its effectiveness six months after its inception,
with additonal evalution timelines within different areas of the
program. The evaluation will include observing children during
snack and meal times, conducting one-on-one interviews with
parents and caregivers, surveying the adjacent cancer center and
analyzing the menu and food budget.
Children will be observed during snack and meal times by
support staff serving the children to assess their preferences of
the healthier snack choices and meal items. This observation
will be conducted daily with reports generated on a quarterly
basis. The one-on-one interviews with the parents and
caregivers will be conducted to assess if the newly initiated
food program is contributing to reducing hunger among children
lending to increased family time together. These interviews will
be conducted monthly to ensure needs are being met.
Surveys will be conducted by the owner at the adjacent cancer
center to assess whether the food program is helping to reduce
stress among the parents and caregivers receiving cancer care to
aid in the healing processes. These surveys will be conducted
quarterly to ensure present and future clients are being served.
It is important to note that the surveys conducted at the cancer
center will be fashioned as to uphold all HIPAA patient
confidentiality healthcare laws. Analyzing the effectiveness of
the food budget and menu will help ensure heart-healthy foods
the children will enjoy that can be purchased within the allotted
food budget. This will be conducted by the chef and dietician at
six months, then quarterly, with immediate results reported to
the academy’s owner.
The procedures used to assess the effectiveness of the program
will provide the following data: percentage of children taking
advantage of the complimentary food program to reduce hunger,

percentage of children enjoying the healthy food options,
percentage of parents and caregivers experiencing increased
quality family time together and increased healing. The
procedures will also show what menu and budget adjustments, if
any, that may need to be made.
After the first six months of the Quick Bites Café
implementation, the goal of the program is to achieve a 75%
reduction in hunger among children, find improved quality
family time and increased healing has been achieved among the
parents and caregivers undergoing cancer treatment while
serving heart-healthy food within the original proposed budget.
seek to answer?
b. At what points?

(Continued)
(Continued)

follow as you complete this questionnaire.
seek to answer?
The following questions will be the main focus in performing
the evaluation of the Children’s Care Academy of Pinellas
complimentary nutritious food program:
· Is the complimentary food program helping to decrease hunger
among the children?
· Are the complimentary snacks and meals provided to the
children helping to provide parents and caregivers with
increased quality family time at home?
· Is the complimentary food program aiding in the healing
process for parents and caregivers receiving treatment at the
adjacent cancer center?
· Is the current menu efficiently providing the proper foods
within the set budget?
The complimentary food program will be evaluated for its
effectiveness six months after its inception, with quarterly
assessments thereafter. This is will include assessing the food
budget and meal planning process. The new healthy snack
program will be evaluated within two weeks of initiation.
Parents and caregivers will be interviewed on a montly basis
with the cancer center surveys held on a quarterly basis. The

food budget will be analyzed monthly to start then quarterly
thereafter.
· Observe children during meal and snack times to see if they
are enjoying the new healthier snack choices and menu items.
· Conduct one-on-one interviews with the parents and caregivers
to see if the newly initiated food program is contributing to
reducing hunger among children lending to increased quality
family time together.
· Survey the adjacent cancer center regarding healing processes
among the parents and caregivers.
· Analyze the effectiveness of the menu and food budget. This
is to ensure the academy is able to purchase heart-healthy foods
the children will enjoy within the allotted food budget.
The following data will be collected during the process of
evaluating the complimentary food program:
· The percentage of children taking advantage of the
complimentary meal program aiming to reduce hunger
· The precentage of children that are enjoying the healthy
snacks and food choices offered
· The percentage of parents or caregivers who are experiencing
increased quality family time together
· The percentage of parents and caregivers showing increased
healing
· What changes in the budget and menu, if any, need to be made
b. At what points?

The evaluation process will begin within 2 weeks of healthy
snack implementation and six months after the food progam is
implemented with quarterly assessements to monitor
effectiveness. Parents and caregivers will be interviewed montly
to ensure needs are being met. The cancer center surveys will be
conducted on a quarterly basis to ensure all families, current
and future, are included in the evaluation process. The budget
will be analyzed quarterly after the first six months of monthly
analyzing.
· Staff and volunteers will actively observe and interact with the
children during snack and meal times to assess their likes and
dislikes of food provided.
· The academy will conduct one-on-one personal interviews
with the parents and caregivers of the academy to assess the
effectiveness of the food program in regard to hunger reduction
among the children and increased quality family time at home.
· The owner of academy will speak with phyicians at the
adjacent cancer center to determine if the complimentary food
program is in fact helping to reduce stress among the parents
and caregivers receiving treatment helping to aid in the healing
process.
· The owner will work closely with the chef and dietician
regarding the assessment of the overall menu and budgeting
process.

There will not be any comparison group or baseline studies
due the the unique concept of this program being the first of its
kind.
(Continued)
Due to the governmental HIPAA regulations, the evaluation of
the parents and caregivers regarding the healing processes
through the cancer center, will be conducted in a generalized
fashion as to adhere to the HIPAA patient confidentiality
healthcare laws. The physicians will be asked to complete a
simple survey regarding parents and caregivers who utilize the
academy’s complimentary childcare services and food program
and how it may affect the healing processes without disclosing
any personal information.
The academy will employ observation, interviews, surveys and

analyzing procedures to help determine if the complimentary
nutritious food program was implemented as planned.
The evaluation of the complimentary nutritious food
program will be conducted by the owner of the academy with
the assistance of the staff; certified chef, registered dietician
and part-time employees serving children during meal times.
The results of the evaluation will be shared with the board
of directors representing the academy. Once the evaluation has
been shared with the board of directors, the academy will then
share the results with the staff and families being served at the
academy. Evaluation outcomes will be submitted the grantor,
Allegany Franciscan Ministries, upon approval.
The success of the complimentary nutritious food program will

be defined through the positive outcomes experienced by the
academy. Positive outcomes will be a reduction in hunger
among children and helping families spend more quality time
together. This will aid in the healing process of parents and
caregivers undergoing cancer treatment all within the confines
of the allotted budget. Spurring growth within the surrounding
community and beyond due to the fruits of the outreach program
will further establish program success.
The primary objective in 2015 for the Children’s Care Academy
of Pinellas will engage in the methods outlined below. The
Children’s Care Academy of Pinellas is a unique complimentary
childcare facility serving children whose parents or caregivers
are undergoing cancer treatment in the central west portion of
Pinellas County, Florida. The academy is the first of its kind in
the area, therefore the below methods have not been previously
tested. Research has proven there is a definite need in the
community to provide a nutritional food program in conjunction
with childcare services. Establishing the complimentary food
program, Quick Bites Café, will help ensure children are
receiving proper nutrition while helping to increase family time
and the healing processes for the parents and caregivers
undergoing cancer treatment. Success of the Quick Bites Café
will act as a building block to create a healthier community

through nutrition and support.
OBJECTIVE
To provide a complementary nutritional food program to help
decrease hunger among children attending the Children’s Care
Academy of Pinellas while providing increased support to the
parents and caregivers who are undergoing cancer treatment.
METHODS
· Convert the existing breakroom in the academy into a small
café capable of preparing hot meals to include breakfast, lunch
and dinner for children attending the Children’s Care Academy
of Pinellas.
· A contractor licensed in the state of Florida for both
construction and electrical work will be responsible for
converting the academy breakroom into a small café.
· Construction supplies include but not limited to: lumber,
drywall, paint, one inside and one outside door, overhead
lighting, electrical outlets, various hardware, hand and power
tools, and miscellaneous supplies as needed to complete the
conversion.
· Construction of the Quick Bites café will take place upon
approval of funds. The café is slated to be completed by
December 15, 2016.
· Purchase necessary kitchen equipment and appliances.
· The board-elected restauranteer is a certified culinary chef
who will play a major role in assisting the owner of the
academy in the purchase of all necessary kichen operating
equipment. The certified chef is a local restaurant owner who
will be retiring from the business and devoting his services full-
time to the Quick Bites Café.
· Kitchen equipment and appliances for the café to operate
effectively include: dual cooking range, exhaust fan,
refrigerator, freezer, dishwasher, toaster, double sink with
garbage disposal and industrial rubber floor mats for the sink
and stove areas.

· Four table and chair sets seating six per table will be
necessary to accommodate children during meal times.
· The first major appliance purchase will be made upon approval
of funds. Final purchase of said appliances and equipment will
take place during the 2016 Labor Day or Black Friday sales.
· Purchase kitchen cookware, dishware, utensils and
miscellaneous supplies.
· The owner will purchase all necessary cookware, dishware and
miscellaneous supplies needed to operate the café on a daily
basis. The certified chef will assist in the purchase of essential
cookware to ensure the proper equipment is attained.
· Cookware for the café include: pots and pans, skillets and
various baking dishes and baking pans. Dishware include:
plates, bowls, cups and food storage containers. Utensils
include: silverware, knives, cooking and serving utensils.
Miscellaneous supplies include but not limited to: plastic wrap,
aluminum foil, napkins, paper towels, gargage bags, cleaning
supplies, aprons, gloves and hair nets.
· The purchase of cookware, dishware, utensils and
miscellanous supples will begin after approval of funds, with
final purchases to be made by December 1, 2016.
· Purchase Sam’s Club Membership
· The owner of the academy will purchase and maintain an
annual Sam’s Club Membership.
· Sam’s Club Membership will be secured to purchase necessary
bulk items for the café to include food items and miscellaneous
supplies needed for everyday use in the café.
· The Sam’s Club Membership was purchased on September 15,
2015 and will be renewed on an annual basis thereafter.
· Solidify on-going partnerships with Publix Supermarkets and
Whole Foods Markets for wholesome snack donations.
· The owner established partnerships with Publix Super Markets
and Whole Foods Market on September 5, 2015 for donations of

wholesome snacks for the children attending the academy.
· A marketing plan was created with the boards of directors for
partnerships with Publix Super Markets and Whole Foods
Market. The marketing plan outlines the provisions of the
monthly donation of wholesome snacks for the children. These
provisions include but not limited to; fresh fruit, yogurt and
carrot sticks.
· Ongoing written and verbal communication will be two
essential resources used for a successful partnership between
the academy and the food market boards of directors.
· Publix Super Markets and Whole Foods Market will commence
donations of wholesome snacks on October 15, 2015. Both
organizations have partnered with the academy to provide
snacks through the year 2020, with partnership renewals every
five years thereafter.
· Creation of food budget
· A registered dietician and certified chef will use their
combined expertise to create the best heart-healthy meal plans
possible.
· Microsoft Excel spread sheets will be used to create the food
budget on computers located in the academy’s resource room.
The time involved in creating the food budget will be provided
by the dietician and chef at no cost to the academy.
· The initial draft of the food budget was created on September
1, 2015. The food budget will be an on-going monthly task.
· Create a monthly meal plan
· The registered dietician will create monthly meal plans on a
Microsoft Excel spreadsheet on the academy’s resource
computer.
· The internet will be a major resource in discovering child-
friendly and heart-healthy receipes.
· The dietician began creating preliminary meal plans on
September 1, 2015. Meal planning will be an on-going monthly
task.

· Food Puchases
· The owner of the academy will purchase the necessary food
for the café under the advisement of the certified chef and
registered dietician.
· The first 6 months’ food supply will be purchased with funds
generated from a special fund raiser held for the sole purpose of
raising money for start-up food purchases.
· Future food purchases will be reliant on outside resources to
include but not limited to: fund-raising efforts, personal
donations and grant-seeking funds.
· Coupons, when available, will be utilized for food items that
cannot be purchased in bulk.
· A special fund raiser generating the first six months’ food
supply took place on March 15, 2015. Official food purchases
will begin approximately June 15, 2017, six months after the
opening of the café. Major food purchases will take place at
the first of each month, with purchase of fresh foods as needed.
· Hire Staff
· The owner of the academy will conduct interviews to hire four
part-time employees to help serve food and assist children
during meal times and perform necessary kitchen duties within
the café.
· The academy will utilize local church bulletin boards and
websites and job postings in the cancer center located on the
premises in seeking potential new hires.
· Interviews will be conducted on site in the owner’s office.
· Outside agencies will be utilized for pre-employment
background checks and drug testing procedures.
· Each new hire will be provided an electronic copy of the
policies and procedures outlining volunteer expectations.
· The hiring process will commence November 1, 2016, with
final interviews to be concluded by November 30, 2016. New
staff will begin official training December 1, 2016, in
preparation of the Quick Bites Café grand opening on December

15, 2016
· Volunteer Training
· The owner of the academy will host a volunteer training fair to
recruit additional volunteers to serve in the Quick Bites Café to
help supplement hired staff.
· A volunteer training fair will be held at the academy to recruit
volunteers.
· Each volunteer will be provided an electronic copy of the
· Outside agencies will be utilized for pre-employment
· Volunteer training will begin on November 15, 2015, one
month prior to the opening of the Quick Bites Café. Training
will be revisited on an annual basis with additional training
throughout the year as needed.
· Host the Quick Bites Café Annual Benefit
· The owner of the academy will work with the board of
directors in planning and executing the Annual Quick Bites
Café Benefit to help secure funds for future operating expenses.
· The Children’s Care Academy will sponsor a Quick Bites Café
Annual Benefit on site to promote the benefits of the café for
future operating funds.
· The owner and board of directors will plan the annual benefit
during regularly scheduled board meetings held througout the
year.
· The academy will utilize a variety of free resources to promote
the annual event; printed fliers, church websites and social
media. Offical fliers will be printed and distributed by a local
print shop at no cost to the academy. The fliers will be placed in
public areas like Starbucks, supermarkets and community
centers as permitted. The event will be promoted on social
media through the organization’s Facebook and Instagram
accounts.
· The academy will place an ad in the local newspaper several

weeks prior the event to help further promotion.
· Members of the board of directors will donate their time to
serve during the fund raising event.
· The first annual Quick Bites Café fund raiser took place on
March 15, 2015. This event raised money to purchase the first
six months of food supplies for the café. The second annual
Quick Bites Café will be held on or around March 15, 2016,
with future fundraisers to be planned around the same time on
an annual basis.
WORKSHEET 5.1A: Methods Exercise
follow as you perform this exercise.
Tasks and Subtasks
Person(s) Responsible
Resources Needed
Start and Finish Dates
Convert existing breakroom into a small café capable of
preparing hot meals to include breakfast, lunch and dinner for
children attending the Children’s Care Academy of Pinellas.
A contractor licensed in the state of Florida for both
construction and electrical work will be responsible for
converting the academy breakroom into a small café.
Construction supplies include: lumber, drywall, paint, one
inside one and one outside door, overhead lighting, electrical
outlets, hand tools, power tools and various hardware to
complete the task.
The onset of the construction of the Quick Bites café will take
place after approval of funds. The café is slated to be completed

by December 15, 2016.
Purchase necessary kitchen equipment and appliances
The board-elected restauranteer is a certified culinary chef who
will play a major role in assisting the owner of the academy in
the purchase of all necessary kichen appliances and equipment.
The certified chef is a local restaurant owner who will be
retiring from the business and devoting his services full-time to
the Quick Bites Café.
Equipment needed for the café to operate effectively includes:
dual cooking range, exhaust fan, refrigerator, freezer,
dishwasher and double sink with garbage disposal and industrial
rubber floor mats for the stove and sink areas.
Four table and chair sets seating six per table will be necessary
to accommodate children at meal times.
The table and chair sets will be donated to the academy by a
local church undergoing a major renovation.
The first major purchase will be after the apprroval of funds.
Final purchase of said equipment will take place either during
the 2016 Labor Day and/or Black Friday sales.
The table and chair sets will be donated upon completion of the
Quick Bites Café, December 15, 2016.
Purchase kitchen cookware, dishware, utensils and
miscellaneous supplies
The owner will purchase all necessary cookware, dishware and
miscellaneous supplies needed to operate the café on a daily
basis. The certified chef will assist in the purchase of essential
cookware to ensure the proper equipment is attained.
Cookware for the café include: pots and pans, skillets , baking
dishes, baking pans and a toaster.

Dishware include: plates, bowls and cups and food storage
containers.
Utensils include: silverware, knives, cooking and serving
utensils.
Miscellaneous supplies include: plastic wrap, aluminum foil,
napkins, paper towels,gargage bags, cleaning supplies, gloves
and hair nets. The miscellaneous supplies will need to be
replenished throughout the year.
The purchase of cookware, dishware, utensils and miscellanous
supples will begin after approval of funds, with final purchases
to be made by December 1, 2016.
Purchase Sam’s Club Membership
The owner and of the academy will purchase and maintain an
annual Sam’s Club Membership.
Sam’s Club Membership will be used to purchase necessary
bulk items for the café to include food items and miscellaneous
supplies needed for everyday use in the café.
The Sam’s Club Membership was purchased on September 15,
2015 and will be renewed on an annual basis thereafter.
Solidify ongoing partnerships with Publix Supermarkets and
Wholefoods Markets for wholesome snack donations
The owner established partnerships with Publix Super Markets
and Whole Foods Market on September 5, 2015 for donations of
wholesome snacks for the children attending the academy.
A marketing plan was created with the boards of directors for
the partnerships with Publix Super Markets and Whole Foods
Market. The marketing outline describes the provisions of
montly donation of wholesome snacks for the children. These
provisions include but not limited to; fresh fruit, yogurt and
carrot sticks.
Ongoing written and verbal communication will be two essential

resources used for the success of the partnership between the
academy and food market boards of directors.
Publix Super Markets and Whole Foods Market will commence
donations of wholesome snacks in October 2015. Both markets
have partnered with the academy to provide snacks through the
year 2020, with partnership renewals every five years thereafer.
Creation of food budget
The academy will utilize the expertise of the registered
dietician and the certified chef to create the café’s monthly food
budget.
The food budget will be submitted to the owner of the academy
monthly for final approval.
The dietician and chef will use their combined expertise to
create the best heart-healthy meal plans possible.
Microsoft Excel spread sheets will be used to create the food
budget on computers located in the academy’s resource room.
The time involved in creating the food budget will be provided
by dietician and chef at no cost to the academy.
The initial draft of the food budget was created on September 1,
2015. The food budget will be an on-going monthly task.
Create a montly meal plan
A registered dietician will be responsible for planning the light
breakfast, lunch and dinner meals on a monthly basis.
The dietician will create monthly meal plans on a Microsoft
Excel spreadsheet on the academy’s resource computer.
The internet will be a major resource in discovering child-
friendly heart-healthy reciepes.

The dietician began creating preliminary meal plans on
September 1, 2015. Meal planning will be an on-going monthly
task.
Food Purchases
The owner of the academy will purchase food for the café under
the advisement of the certified chef and registered dietician.
The first 6 months’ food supply will be purchased with funds
previously generated from a special fund raiser held for the sole
purpose of raising money for start-up food purchases.
Future food purchases will be reliant on outside resources to
include but not limited to; fund-raising efforts, personal
donations and grant-seeking funds.
Coupons, when available, will be utilized for food items that
can not be purchased in bulk.
A special fund raiser generating the first six months’ food
supply took place on March 15, 2015. Offical food purchases
will begin approximately June 15, 2017, six months after the
opening of the café. Major food purchases will take place at
the first of each month, with purchase of fresh foods as needed.
Hire Staff
The owner of the academy will conduct interviews to hire four
part-time employees to help serve food and assist children
during meal times and perform necessary kitchen duties within
the café.
The academy will utilize local church bulletin boards and
websites and job postings in the cancer center located on the
premises in seeking potential new hires.
Interviews will be conducted in the owner’s office at the
academy.
Outside agencies will be utlized for pre-employment

Each new hire will be provided an electronic copy of the
The hiring process will commence November 1, 2016, with final
interviews concluded by November 30, 2016. New staff will
begin offical training December 1, 2016, in preparation of the
Quick Bites Café grand opening on December 15, 2016.
Volunteer Training
The owner of the academy will host a volunteer training fair to
recruit additional volunteers to serve in the Quick Bites Café to
help supplement hired staff.
A volunteer training fair will be held at the academy.
Each volunteer will be provided an electronic copy of the
Outside agencies will be utlized for for pre-volunteer
Volunteer training will begin on November 15, 2015, one month
prior to the opening of the Quick Bites Café. Training will be
revisited on an annual basis with additional training throughout
the year as needed.
Quick Bites Café Annual Benefit
The owner of the academy will work with the board of directors
in planning and executing a special annual fund raiser
earmarked for the Quick Bites Café operating expenses.
The Children’s Care Academy will sponsor a Quick Bites Café
Annual Benefit on site to promote the café for future operating
funds.
The owner and board of directors will plan the annual benefit
during regularly scheduled board meetings througout the year,
which are held in the academy resource room.
The academy will utilize a variety of free resources to promote

the annual event; printed fliers, church websites and social
media.
Offical fliers will be printed and distributed by a local print
shop at no cost to the academy. The fliers will be placed in
public areas like Starbucks, supermarkets and community
centers as permitted.
The event will be promoted on social media through the
organization’s Facebook and Instagram accounts.
The academy will place an ad in the local newspaper to help
further the promotion.
Members of the board of directors will donate their time in
serving during the fund raising event.
The first annual Quick Bites Café fund raiser took place on
March 15, 2015. This event raised money to purchase the first
six months of food supplies for the café. The second annual
Quick Bites Café will be held on or around March 15, 2016,
with future fundraisers to be planned around the same time on
an annual basis.
WORKSHEET 5.1A: Methods Exercise
Tasks and Subtasks
Person(s) Responsible
Resources Needed
Start and Finish Dates
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