PPT slides related to article "Automate your Excel with Visual Basics Macro"

1. Excel Macro
Automate your Excel with Visual Basics record Macro feature
By Akash J

2. How to enable Developer option
• Open MS Excel > Go to
File > Options >
Customize Ribbon.
• In Customize Ribbon
under the Main Tabs,
check the Developer
option (make it enable).
• Click OK and check
whether your Excel’s
Main Tab is showing
Developer option.

3. Requirement
• We have mark list of
students with their
division.
• We have to develop Excel
Macro to sort students
according to their division
and give each student a
Grade based on his/her
marks out of 100

4. Steps to develop Macro
• We are going to use
record Macro feature
for this development.
• Put your data in Excel
sheet and go to
developer tab and click
Record Macro button.
• Give your Macro a
Name and description if
required and click OK.

5. Operations to sort data according to Div.
• Select the three columns
i.e. B, C and D.
• Go to Data tab and select
sort option > select sort
by “Div.” & order “A to Z”
> click OK and this will
sort your Data according
to column C which
contains Div.
information.

6. Operations to assign mark wise Grades
• Now apply formula in cell E2 to assign grade.
• Scroll down the cell till last adjacent data cell to apply the formula to
entire Grade column E.
Formula
=IF(D2>85, “Distinction”, IF(D2>70, “First class”, IF(D2>40, “Second class”, “Fail”)))

7. Check your results
• You have performed
the necessary
operations and now
check the results.
• If seems OK then
click Stop recording
Macro.

8. Saving Macro for future use
• Wow ! You’ve just developed a Macro.
• Now save it for your future use by Save As > .xlsm > OK

9. • Next time you just need to put your data in saved Macro sheet and then
click on Macro > Select macro you want to run > Run.
That’s it, you’ll get your work done automatically.
• This was a simple example, you can develop a Macro for your requirement
with this record Macro feature. This feature works for almost every simple
& medium complicated operations in Excel.
• There are some disadvantages of using Record Macro feature for
complicated operations, for that there is a Visual Basics Programming.
• We’ll see that in my next blog.

10. Thanks !
Yes you are a Developer