2. 27/10/2014 Copyright note text (8pt)
1. Types of Leaves
2. Timesheet
3. How to apply for leaves and timesheet
4. Questions
Meeting Agenda
3. 3
Saudi Aramco: Company General Use
L . SMP annual leave
M. SMP sick leave
P . SMP personal / Emergency
Q . SMP paid weekend
Z . Unpaid
X . Authorized Unpaid
H . SMP Holiday paid
T . SMP travel time
R . SMP rest day (weekend )
EOC. End Of Contract leave
EOC including Encashment
CRPO cancellation encashment
4. 4
Saudi Aramco: Company General Use
Leaves through Timesheet
Medical
leaves 1 to
3 days
Z.
Authorized
unpaid
OT.
Overtime
Leaves
through
Timesheet
5. 5
Saudi Aramco: Company General Use
X .Authorized
Unpaid
End of contract
leave
Personal/Emergency
leave
CRPO
cancellation
encashment
T. SMP travel
time
P . SMP personal
/ Emergency
L. SMP annual
leave
M. SMP sick
leave ( 4 days
above )
Leaves through
E leave system
6. 6
Saudi Aramco: Company General Use
• Saudi SMPs 3 - 10 are entitled for 30 L-days.
• Saudi 11+ SMPs are entitled for 36 L-days.
This balance is calculated on daily basis, for example, when an SMP works for 10 days
(including weekends) he/she will have 1 L-day.
• Regardless of the absence type during the week, SMP must comply with the weekends policy
& report to work 2 days to be eligible for paid weekend.
(L time)
7. 7
Saudi Aramco: Company General Use
• Up to 3 days, approved medical leave from the Ministry of Health “SEHHATY” shall be
reflected directly to the SMP monthly timesheet
• 4 days and above, approved medical leaves from Ministry Of Health “SEHHATY” have to be
submitted through the e-Leave System.
• Medical leave is only accepted from an In-Kingdom medical organizations.
(M time)
8. 8
Saudi Aramco: Company General Use
• paid weekend, SMPs must work:2 day for 40 hours work schedule.
(Q time)
9. 9
Saudi Aramco: Company General Use
SMP personal / Emergency
P time
Personal
Emergency Leave
Death Leave
Maternity leave
Emergency leave
10. 10
Saudi Aramco: Company General Use
Death leave
As labor law the Saudi employee is entitled to 5
days as P time (Through E leave system) as P time
in the event of the death of his wife or one of his
ascendants (father, mother and Grandparents) or
descendant (Children and grandchildren).
Saudi SMP is entitled for three days as P time in
the event of the death of one of the siblings
(brothers and sisters).
personal / Emergency (P)
Death leave
Death certificate - Proof of relationship are
required).
Any emergency occurs during the End of Contract
Leave (EOC Leave) is not reimbursable.
11. 11
Saudi Aramco: Company General Use
Maternity leave
• Submit as P time directly on e-leave system
• Saudi female shall be treated in accordance
with Saudi labor law. Which 70 days for
maternity leave.
• (Birth certificate is required).
• Any emergency occurs during the End of
Contract Leave (EOC Leave) is not
reimbursable.
personal / Emergency (P)
Maternity leave
All Saudi female employees are eligible for 10
weeks of Maternity Leave with full pay regardless
of their years of continuous service with the
Company. The ten week leave period is intended
to be taken as four weeks prior to delivery and six
weeks after delivery or the female employee may
opt for using their entire 10 weeks consecutively
post delivery
SMPs female are entitled for one hour for feeding
2 years long, that's mean works 7 hours daily and
record on the time sheet 8 hours.
12. 12
Saudi Aramco: Company General Use
Emergency leave
Saudi SMP that accompanies his/her legal
dependents, spouse or parents due to
critical condition that could lead to death,
such Saudi SMP shall be entitled up to ten
(10) days leave with pay, inclusive of
holidays and weekends.
personal / Emergency (P)
Emergency leave
SMP shall be reimbursed a least cost round
trip ticket to the airport nearest the point
where the Emergency exists but no farther
than the point of origin. Incidental expenses
are not reimbursable
13. 13
Saudi Aramco: Company General Use
Authorized Unpaid
▪ ( Exam ) Leave
▪ New Born baby, paternity leave
( 3 days as X)
▪ Hajj (SMP must contact his
vendor).
▪ Marriage ( 5 days as X )
▪ Not enough balance.
▪ Submission only by E leave
system
Authorized Unpaid
▪ ( 7 days X will decrease 1 day as L )
▪ Delay to return to work after SMP EOC
leave.
▪ All “X-time” will be rejected if SMP has “L”
days balance
▪ Saudi Aramco designated Contractor holidays
falling within leave without pay shall not be
considered as a paid holiday.
X time
15. 15
Saudi Aramco: Company General Use
Saudi Aramco designated holidays within the term of the Release PO are paid if the
employee is present at work or on paid leave type ‘L’/‘M’ time.
SMP Holiday paid
H Time
16. 16
Saudi Aramco: Company General Use
• SMP is eligible for round trip ticket + travel days (T) time if the point of origin is
400+ KM from the work location.
• SMP who completes the 12 months contract period will be entitled for travel days
and one way return flight ticket to his/her point of origin through GTS .
• All EOC leave tickets will be through GTS only.
SMP travel time
T Time
17. 17
Saudi Aramco: Company General Use
End Of contract Leave
EOC leave
• SMP must reserve a minimum
seven (7) “L” days
• End of contract leave must be
submitted 30 days prior to the
CRPO expiration date and an
approved renewal of service
action is mandatory to
procced.
• The EOC leave shall not start
with unpaid leave(X-time)
• SMP is eligible for a holiday if it
falls within EOC paid leave only
if a renewal exists
• Once the End of contract is fully
approved, SMP must follow up
with his vendor to have the new
offer signed to avoid any delay
in ID creation
18. 18
Saudi Aramco: Company General Use
End Of contract Leave including Encashment
EOC leave
Encashment of unused leave days is applicable only for a maximum of fourteen (14) days at the end of PO
19. 19
Saudi Aramco: Company General Use
CRPO cancellation encashment
This action is applicable in case of:
You Can Write Here You Can Write Here
You Can Write Here
CRPO cancellation encashment
New grade/job
Separations
20. Resignation
o SMP wishing to voluntarily resign during his Release PO must give
at least sixty (60) days’ notice to his Contractor who shall inform
SMPCAD.
o SMP who completes the 12 months contract period will be
entitled for travel days and one way return flight ticket to
his/her point of origin through GTS. PCAD immediately.
01
21. New grade/job
o Since SMP has upgrade, SMP must submit CRPO
cancellation encashment (Action start/end date must
reflect the SMP last working date). please don’t forget to
mention the return to work date in justification.
o SMP timesheet must be filled up to the last working date
only.
02
25. 25
Saudi Aramco: Company General Use
• Apply Saudi Aramco procedures.
• For absence without excuse mark Z time directly on timesheet. Z time in conjunction with
regular time can’t be done due to system deviation however regular time can be reduced
based on the given Z time, for example reduces the regular hours in the timesheet to 6
hours in case of SMP absence for 2 hours.
Unauthorized unpaid
Z- Time
26. Timesheet
Timesheet must be cleared in case of adjustment to avoid any conflicted days.
Leaves shall be full approved prior the timesheet submission.
