The document details the 'Actonic GDPR Tools for Confluence,' including installation and configuration guidance. It outlines functionalities such as data level agreements, permission monitoring, access statistics, and profile visibility, allowing users to manage permissions and track access. Important features include automating deletion processes, filtering access statistics, and managing user profile visibility based on predefined rules.

1. Actonic GDPR Tools
for Confluence

2. Here are the articles in this section:
 Getting started
 Data Level Agreement
 Access Statistics
 View Permissions
 Permission Monitoring
 Information Announcing
 Profile Visibility

3. Getting started
 Installation
Go into Atlassian Marketplace and install the app "Actonic GDPR Tools
for Jira". Use for the installation the Universal Plugin Manager from
Atlassian. There are different ways to install apps.
 Configuration Overview
Navigate to Jira Administration → Add-ons
 On the left side navigation menu
you will find ACTONIC GDPR Tools
• ​Information Announcing​
• Permission Monitoring​
• ​View Permissions​
• ​Access Statistics​
• ​Data Level Agreement

4. Data Level Agreement
 Overview
This is a very powerful tool to automate the deletion process.
• Use CQL to define issues which will be processed
• Each rule may be applied only for particular CQL result set.
• Time execution interval will be a Cron expression
• Action" will be a one of possible options: Send Notification, Add
comment to the Page, Delete Page, Restrict access to a page.
Navigate to Permission Monitoring tab

5. Set some new rules

6. Access Statistics
 Overview
• Track and store all "Page View" events for any user (including
anonymous).
• Provide ability to filter access statistics by space or page in space
(who have accessed the page and when).
• Provide ability to filter access statistics by user (which pages user
have seen and when).
• Store statistics for some configurable period (by default 3 months);
the time period isconfigurable.

7. Select A Filter
You can select a filter for the results of the permission monitoring. You
can choose from User, Space, Page, Date from/to and Sorting by.
Then click on the blue button "Filter" to see the results

8. Filter Results
The filter results are shown in a table format. The columns are date,
space, page, user, IP adress and access type (from browser or REST
API).
The app differentiates between a browser call which was made by any
browser and REST call which was made for example by a 3rd party
application.

9. View Permissions
Overview
We build this to help out the Confluence administrators.
• Get all spaces, where some user has View permission
• Get all users, which can view some Space

10. Filter by User
Select a user, then you will see in which Spaces the user has view
permissions.

11. Filter by Space
Select a Space, then you will see which users have view permissions in
this specific space.

12. Permission Monitoring
Overview
This tool provides the ability to get all necessary permission for all
change events, for example like: user creations, user profile changes,
user added to a specific Space role, user deleted from a Space roles,
etc.
1. Navigate to Permission Monitoring tab

13. You can select a filter for the results of the permission monitoring. You
can choose from User, Users in Group, Space, Event type, Date from to
and Sorting by.
Then click on the blue button "Filter" to see the results
2. Select A Filter

14. The filter results are shown in a table format. The columns are Date,
Author of change, User or Group, Event type and some details.
Then click on the blue button "Filter" to see the results
3. Filter Results

15. You can reset your filters when you click on on the Clear button.
4. Clear The Results

16. You can reset your filters when you click on on the Clear button.
5. Export Results

17. Information Announcing
This feature is used to let the user accept your privacy policy.
1. Open "Information Announcing"

18. 2. Create a new announcing

19. Each announcement may be "Optional" or "Required"
3. Put a new html text in it

20. Profile Visibility
Overview
1. This tool allows to restrict an access to user profiles, which available
by '/users/viewuserprofile.action' URL.
2. You can hide all profiles from everyone or define rules based on
groups.
1. Open Profile Visibility module

21. 2. Set profile visibility rules, used in your company

22. 3. Each user is able to hide the profile from everyone

23. For More Information Please visit
Actonic App Doc