1. Research Data & You
Managing Research Data
Antoinette Cass
Manager, Scholarly Publications
& Copyright
Library Services
Bond University
2. Data can be:
• Data files (SPSS, text, csv, xls, xml)
• Images
• Surveys
• Videos
• Transcripts
• Observations
• Measurements
• Hardcopy & digital
3. Why should you care about it?
• Data is a valuable product of the research process
• Data can be difficult or impossible to reproduce
• Data can be lost
• Some funding bodies are requesting that data be
made publically available
• More journals are providing access to data
associated with publications
4. Foundations of Best Practice
Bond University Code of Conduct for Research Policy
(TLR 5.06)
7. Section 2 of The Code - Storage
Researchers must:
• Keep clear and accurate records of the research methods
and data sources
• Ensure that research data and primary materials are kept
in safe and secure storage
• Provide the same level of care and protection to primary
research records, such as laboratory notebooks, as to the
analysed research data
• Retain research data in a durable, indexed and retrievable
form
• Maintain a catalogue of research data in an accessible form
• Manage research data and primary materials according to
ethical protocols and relevant legislation
8. • ARC- NHMRC Funding rules
require compliance with ‘The
Code for the responsible Conduct
of Research’
• National Science Foundation (USA) now
requires all grant applicants to submit a
data management plan
• Plan must specify how the data generated
through their grants will be stored and
shared
http://www.nsf.gov/eng/general/dmp.jsp
9. RDM @ Bond - Workflow
1:Data management
planning
2: Organising &
documenting data
3: Data storage &
security
4: Ethics & copyright
5: Data sharing
12. Research Data Planning Checklist
for HDR Students
This checklist is a helpful guide to enable you to
think through all the data management issues
related to your research
http://bond.libguides.com/research-data-management
13. Research Data Storage
Length of time
storage
required
Technical
support
Security issues
Impact of
loss/failure
Technical
obsolescence
14. • Fast access using your Bond Uni login
• Quick large file transfer
• Secure storage located in Australia avoiding any
sovereignty issues
• Individual researchers receive up to 100GB of
storage free of charge
16. Store in 3 places!
• H Drive 250MB
• G Drive Faculty allocation
• Cloudstor 100 GB
• OneDrive Unlimited storage
• Laptop/Desktop computer
• External Hard Drive Back it up
• Don’t rely on your USB!
24. Commonwealth of Australia
Copyright Regulations 1969
Warning
This material has been reproduced and
communicated to you by or on behalf of
Bond University pursuant to Part VB of the
Copyright Act 1968 (the Act)
The material in this communication may
be subject to copyright under the Act.
Any further copying or communication of
this material by you may be the subject of
copyright protection under the Act.
Do not remove this notice
Editor's Notes
Effective management of data provides researchers with many benefits, including:
time saved through reduced duplication of effort
decreased risk of loss, theft or inappropriate use of data
good research practice ensures the integrity and quality of data
data can be understood and used now and in the future
increased researcher profile through data dissemination and re-use.
RE the 2nd last point on the slide - while this is not yet common practice in Australia, it is likely in the near future that the Australian Research Council and the National Health and Medical Research Council will require greater evidence of data planning.
The policy has sections on research data storage, retention, ownership, access and reuse.
The Code of Conduct for Research Policy is available on the university’s ‘Researchers’ site along with other relevant policies, forms and links to Library Research Tools (at the bottom of the page).
Section 2 addresses the management of research data & primary materials and the responsibilities of institutions and researchers.
A recent incident at Bond highlights the importance of good data record keeping. A publication cited research results that were challenged and the data evidence (the lab notebook) could not be found. The research could not be substantiated and the publication had to be retracted.
An extreme outcome could be questions on the validity of a thesis. The data has to be retrievable and in good order.
Funding & Open Access policies
Compliance with the Code is a prerequisite for receipt of National Health and Medical Research Council funding. A researcher is obligated to save, store and manage data according to their requirements.
It may even be a requirement that data IS shared on completion of the project.
It is becoming more common for research funders to require that data from research they fund must be shared after the project has concluded.
To be in a position where your data is shareable, it must first be kept safe and be accompanied by sufficient documentation to render it understandable.
Consequently, some research funders now require grant applicants to submit data management plans to show how they plan to manage, store and share the data.
This may well apply to you.
The Toolkit covers all aspects of RDM
Check out the information on each tab, especially the HDR Student’s Research Data Planning Checklist
The checklist is available on the ‘Managing Data’ tab of the Research Data Management Toolkit
Storage issues to consider
Australia’s Academic and Research Network (AARNet) is a national resource.
Not for profit company
Licensed telecommunications carrier
You can have private files and share files in Cloudstor
Owned by the universities and CSIRO
Funded through membership subscriptions – Bond Uni being a member
Also with the servers being in Australia this covers research data privacy legislation compliance
More of a personal storage space, OneDrive is similar to Google Drive. You can use it to share and synchronise files between different devices (PCs, Macs, tablets, ipads & phones), and you can store Word documents, Excel workbooks, PowerPoint presentations, images, OneNote notebooks and Excel surveys. Managed by ITS.
H Drive: ORS & Library working on increasing this space for HDRs.
OneDrive: Recommended for non-identifiable, non-research material.
The future of your data: On completion of a research project consider making your data openly accessible with all rights considered.
The future of your data: On completion of a research project consider making your data, or information about your data, openly accessible with all rights considered. This screen shows some of the data set described in the Bond University digital repository.
Data collected for Jane Hunt’s book, Multisport dreaming: The foundations of triathlon in Australia
The original data collection includes: surveys, over 200 audio interviews, a dozen video interviews, numerous images, hundreds of documents. The Library has not quite completed the preparation and upload of all data as yet.
*Scrutiny of the consent forms revealed that only 110 audio interviews can be made openly accessible.
Download and hit counts for the whole collection so far is 578
This type of citation is becoming more recognised as a measure of research impact.
The same collection described in Research Data Australia, which links back to the data set in e-pubs.
RDA is the Australian Research Commons that provides descriptions, links and contacts to completed and ongoing research in Australia.
Contributions from researchers in every university, csiro and major research institution in the country.
Designed to foster collaboration and re-use of data. Thousands of data sets described with links back to researchers.
Bond University has 31 datasets represented in RDA. With researcher profiles attached to the data and links back to the Bond repository.
