3. Project Management Team
• Project Manager: Aaron Lagneaux
▫ aaron_lagneaux@yahoo.com
▫ 319.431.8036
• Sponsor: Toni Hebda, PhD, RN*-BC, MSIS, CNE
▫ thebda@chamberlain.edu
▫ Phone: 630.353.8827
• Second Life Liaison: Paul Woodcock
▫ orientation@whitemouseproductions.com
4. Kickoff Meeting Goals
• Meet and greet team
• Establish communications
• Appreciate how this project aligns with
Chamberlain College of Nursing’s mission and
goals
• Discuss key factors for success
5. Chamberlain College of Nursing’s
Mission
• Chamberlain provides a superior nursing
education experience distinguished by academic
excellence, innovation, integrity and world class
service. We are committed to graduating
compassionate, ethical and knowledgeable nurse
leaders who are empowered to transform
healthcare.
9. Project Management Objectives
• Develop smart room technology for Chamberlain
College of Nursing’s Second Life offering
• Expanding our educational experience while
aiding to Chamberlain College of Nursing’s
educational offering for future students
10. Project Team Roles
• Project Manager: Aaron Lagneaux
▫ Be responsible and accountable for the delivery of
the project
• Project Sponsor: Dr. Toni Hebda
▫ Provide amble consultation and direction if/when
necessary
• Second Life Liaison: Paul Woodcock
▫ Build smart intravenous pumps within Second
Life from the project manager’s detailed
workflows and vision
11. Project Management Tools
• Microsoft Project
• Microsoft Visio
• Evidence-based literature
• Strong and experienced project sponsor
12. Project’s Key Milestones
• Kickoff meeting
• Complete buy-in from team
• Smart pump prototypes
• Go-Live
• Feedback and rework
15. Change Is Expected
• Kind of change
▫ Schedule
▫ Product
▫ Feedback
• When does change matter?
▫ Too far off-schedule
▫ Unsuccessful implementation
33. References
• Hastings, S. O., & Payne, H. J. (2013).
Expressions of dissent in email: qualitative
insights into uses and meaningsof oranzational
dissent. Journal Of Business Communication,
50(3), 309-331.
Editor's Notes
Welcome, everyone, to the smart intravenous pump project kickoff meeting!
Let’s begin by introducing the project sponsor, Dr. Toni Hebda. Her contact info is listed should anyone need to reach her. She’s very quick with an e-mail response, even on the weekends.
Listed here is the entire project team. Our project manager is Aaron Lagneaux. Our sponsor, as mentioned before, is Dr. Toni Hebda. And our Second Life Liaison and smart pump architect/creator is Mr. Paul Woodcock. He does not reside in this country so e-mail is the most appropriate method of contact if anyone needs to reach him.
Getting started, let’s all introduce ourselves so we can place faces with names.
(After intros): Great! Everyone’s contact information is listed in previous slides but be aware that we will have weekly meetings in Second Life so that we can discuss our progress.
This project is not only going to help us as professionals but also future Chamberlain nursing students who will be able to use these pumps in Second Life simulations, better understanding smart room technology.
Our successful implementation of this project is going to depend on each of us, especially our effort, commitment, and follow-through. With great teamwork, we will be able to successfully implement this project, leaving our mark on a school that has provided us with so much.
As you can see, successful implementation of our smart intravenous pump project in Chamberlain’s Second Life offering will certainly assist Chamberlain graduate better educated (and even experienced) nurses.
The implementation phase has several key aspects including plan, any change and/or risk management, communication plan, reporting requirements, and a closing process.
Plan: Meet weekly to discuss our progress with implementation.
Change Management: As this project will surely go through significant change throughout the implementation phase, we will receive change with open minds and fix it ASAP.
Risk Management: As every project has risk, so will ours. We will also plan for any risk with preventative methods and minimize the risk if and when it actually occurs.
Communication Plan: We will be in contact with each other as often as we need to with weekly meetings at the bare minimum. We are all quite reachable via e-mail so let’s not hesitate to fire off an e-mail anytime day or night, expecting a response within a 24-hour period.
Reporting Requirements: Each member of this team (other than the PM) needs to complete their reports by the 5th of the month, emailing them to the rest of the team. The PM will have his reports complete by the 1st of the month.
Closing Process: We will close our successfully implemented project with a significant amount of testing and feedback from testers and will complete any and all necessary fixes before shutting the door on this one.
By successfully implementing this project, we will be able to increase the educational offering of Chamberlain College of Nursing while also improving student satisfaction with their education. High rates of satisfaction will lead to more references to other potential students, thus increasing enrollment at Chamberlain College of Nursing.
Through strong teamwork, good things happen. This will also assist each of us in becoming more efficient and advanced professionals, able to take on larger projects in the future.
As mentioned a few slides ago, by successfully integrating smart intravenous pumps into Chamberlain’s Second Life smart room, we will be able to increase the educational offering of Chamberlain College of Nursing while also improving student satisfaction with their education. High rates of satisfaction will lead to more references to other potential students, thus increasing enrollment at Chamberlain College of Nursing.
While this also increases our education, each of us will also become more efficient and advanced professionals, able to take on larger projects in the future.
As the project manager, Aaron Lagneaux will take the brunt of all things negative while also being completely responsible and accountable for the entire project.
Dr. Toni Hebda is the project sponsor and highly experienced and knowledgeable when it comes to project management. She will serve as an excellent resource/sponsor for the project team.
The Second Life Liaison, Mr. Paul Woodcock, will serve as the ingredients for this pie as he is the sole member of the team who knows anything about Second Life. He will be able to build our entire project.
To complete this project, our team will utilize Microsoft Project, Microsoft Visio, Second Life, plenty of evidence-based literature, and all the assistance we can get from our extremely educated and experienced project sponsor, Dr. Toni Hebda.
Our project will have several key milestones beginning with a successful kickoff meeting. After this meeting, if and when we have complete buy-in from this team, we will be able to move forward toward implementation. Paul Woodcock will build smart pump prototypes for the rest of the team to look over, we’ll Go-Live with our product, and we’ll finish by receiving feedback and reworking any and all necessary concerns.
We will have – at minimum – weekly meetings in Second Life but certainly more if necessary.
Change to our project will surely occur. We will face change with open minds while also hitting it head on so we can make the change and proceed with implementation.
Different types of change can and will occur.
Our schedule may become altered
Our product may become altered
Our feedback may be disheartening
Change will matter a great deal if puts us off schedule by too much or if it results in an unsuccessful implementation.
Again, change WILL occur. As every change has a threshold – or degree – of change that will require discussion, we will actually at least mention every little change whether at our weekly meetings or via email.
Potential change will be met with open minds but some concern, of course while actual change will be met with open minds and determination to remedy the change, whether it’s fixing the change or going with the change.
With every project comes a degree of risk. To ensure a successful implementation of this project, we will each do our due diligence in identifying potential risks, assessing potential risks, and controlling potential risks. Risks can certainly do damage to our project but as long as we are meticulous and diligent, we should meet any and all risks with the necessary gears to move past them.
As each of us are nearly ALWAYS at a computer or with our smart phone, contacting each other via e-mail is the preferred method of communication.
E-mail is preferred because of its practicality. It does not require an immediate response but senders rightfully assume that their message was received (Hastings & Payne, 2013).
As noted prior, weekly Second Life meetings will take place potentially more often if necessary.
Daily emails will certainly occur as things will come up everyday.
Risk
Change
Etc.
Team members are expected to submit progress reports with how their tasks are coming along;
Status reports may be requested throughout the implementation period;
Risk reports may be submitted if risks are identified…
And change reports may be submitted if a team member has a specific idea on how to tackle said change.
The project manager is just that – the project manager. As such, his reports will be completed and submitted by the 1st of each month. However, since both the project sponsor and Second Life liaison will be involved with a number of other different projects in concurrence with this once, their reports will be completed and submitted by the 5th of each month. More reports can be submitted and will of course be accepted more frequently than monthly.
Progress: Describe progress of tasks
Status: Describe overall status of tasks
Risk: Describe risk analysis of potential risks
Change: Describe change and potential plan for change
In closing, our team will wrap up any loose ends and congratulate each other, assuming we have a successful implementation. We will also discus follow-up meetings pending any necessary issues.
To fully complete this project implementation, this project will be verified as successful and complete by the project mentor/sponsor and the practicum professor.
The project will be evaluated and determined successful by actual implementation of the project, student satisfaction, and verification by project sponsor/mentor.
I’d like to open up the floor for anyone to ask and questions or raise and concerns. This is time for questions and answers.
In closing, I just want to thank you all for the effort and commitment you’ve put in so far. I know you’ll continue to put in even more effort and stay committed to this project as we move toward implementation. I am sure that you will all follow-through with all the plans we have already made, ensuring a successful implementation. Thank you!
