1. Form No.AD.01 This request may be sent electronically for approval
INDIAN INSTITUTE OF TECHNOLOGY, MADRAS
Requisition for attending Seminar/Symposium/Conference within the Country
(Norms on the reverse)
1.
a) Name
b) Designation
c) Department/Centre/Section
d) Basic Pay
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2. Details of the Seminar/Symposium etc.
a) Title
b) Organised by
c) Duration
d) Venue
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3. Details of the paper
a) Whether accepted for presentation?
b) Name(s) of Co-author(s) with designation(s)
c) Whether Co-author(s) is/are attending?
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Yes/No (If yes, enclose copy of acceptance letter)
Yes/No [if yes, name of the Co-author(s) etc.]
4. Whether any Conference Visits
made during the calendar year
:: a) Yes/No b) If yes, details
5. Duration : Period of absence
Details of vacation proposed to be availed during
this period
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Days From__________ to ______________
Days From _________ to ______________
6. Registration fee
[Please see norm 5 overleaf and tick (a) or (b)]
:: Rs._________
a) From Institute funds
b) Debitable to Project No.__________
7. TA/DA as per rules
(Please tick)
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::
II AC Train Fare Air Fare
From Institute Fund
From Project Fund
If yes, Project No.
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Date:
Signature of the Staff Member
RECOMMENDED/NOT RECOMMENDED
Date:
HEAD OF THE DEPARTMENT/CENTRE/SECTION
F.ADMN.I/A1/A2/A3 /S.S.C./9 Date:
Proposal approved as follows:
1. Programme from _________ to __________ with ___________ days Special Casual Leave / OD as per rules.
2. TA+DA as per rules with _________________ from Institute funds/debitable to project as mentioned in sl.No.7
3. Registration fee Rs.___________ from Institute funds / debitable to project as mentioned in Sl.No.6
(in case of project funds, faculty member is requested to obtain permission from Dean (IC&SR)
4. Last event attended for this calendar year on ____________________with Institute support.
Dean (Administration)
To
The Staff Member concerned through the Head of the Department / Centre / Section
Cc: DR (F&A)

2. This may be sent to Accounts from the Department along with the approval
1. Faculty shall be permitted to attend one Conference within the country per calendar
year.
2. T.A./D.A. as per rules in force.
3. Actual registration fee will be paid only if paper is presented and for only one of the
authors in case of more than one author.
4. If the registration fee includes lodging and/or boarding charges, D.A. will be regulated
according to rules.
5. Charges for banquets, entertainments, reservation of room etc. will not be paid.
6. If a staff member does not attend a Conference for which registration fee has been paid by
the Institute, the staff member should refund the registration fee forthwith.
CLAIM PROFORMA
(TO BE FILLED IN ADVANCE)
From Date:
To
The Deputy Registrar
(Finance & Accounts)
Sir,
Kindly pay necessary advance for attending ______________________________________________________
____________________________________________________at _______________________________________________
during __________________________________________________________________________as per sanction overleaf.
I undertake to settle the advance promptly supported by Railway/Airline Tickets / Receipts and / or its
photocopies.
The Registration fee of Rs._______________________ is required to be remitted by DD/Cheque in favour of
_____________________________________________________________________________________________________
drawn on ______________________________________________________________________________________(Bank)
at ________________________________________________(Place).
The same may be (please indicate)
i) kindly given to me for onward transmission.
ii) sent directly to the following address:
Date: Yours faithfully,