1. 2009/06/30© MAN DieselOrganizing purchase of indirect material 2009/06/30© MAN DieselOrganizing purchase of indirect material < 1 >
Organizing purchase
of indirect material
Torben Skat Rasmussen
Category Manager
Group Purchasing, Indirect Material

2. 2009/06/30© MAN DieselOrganizing purchase of indirect material
References:
 Organisatorical Guidelines Purchasing MAN Diesel
 Corporate Indirect Procurement MAN AG
 Revision Note MAN Diesel DK
 ”LEAN” supplier invoice administration
 One voice to the suppliers
 MD Group Purchasing mission: ”….integrate to the most agile and
cost beneficial supply base by constantly challenge the way we do
things”
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Organizing purchase
of indirect material

3. 2009/06/30© MAN DieselOrganizing purchase of indirect material
Purchasing supporters, a change project:
 Introduced at management meetings, ”change leadership”,
”Management buy-in”
 Key words are ”communication” and ”motivation”, ”Stakeholder
Management and communication”
 Each department appointed candidates themselves, ”Business
Design”
 Education Day 2/9-09, ”Drive change efforts”
 Mutual integration: We bring purchasing into the departments –
and the departments (needs) into purchasing, ”culture”
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Organizing purchase
of indirect material

4. 2009/06/30© MAN DieselOrganizing purchase of indirect material
The supporters had already:
 Detailled knowledge within their fields
 Technical or other relevant skills
 Many constructive ideas
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Organizing purchase
of indirect material

5. 2009/06/30© MAN DieselOrganizing purchase of indirect material
The supporters now also get:
 Insight in MD’s Purchasing Guidelines
 Insight in MAN AG’s CIP mission, guidelines and category
structure
 Motivation to consolidate purchasing
 Motivation to cooperate across old borderlines
 Understanding of the order-on-everything issue
 To learn purchasing work as a delicate discipline
 Commercial and organisatorical competencies
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Organizing purchase
of indirect material

6. 2009/06/30© MAN DieselOrganizing purchase of indirect material
Achievements as per June 2009:
 Purcasing volume without purchase order reduced from 18% to
less than 8%
 Daily contact between GPI/CIP and departments
 Increased compliance with MAN Guidelines
 Examples of good cases:
 "Core shooter for foundry”, ”Cleaning Services”, ”Safety equipment
for production”, ”Machining Centres”, ”Measuring Machine”,
”Chromite sand separation plant”, ”Corrosion protection fluid”,
”Transport tender – FRH”
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Organizing purchase
of indirect material

7. 2009/06/30© MAN DieselOrganizing purchase of indirect material
Valuable Learnings:
 Respect as-is
 Look, listen, ask, study, learn
 Make quick-wins, use them for motivation
 Involve
 Always think towards next step – Never stop!
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Organizing purchase
of indirect material