Presentation about sustainable and accessible digital government information and the service organisation of the Dutch National Archives

1. Sustainability &
accessibility
of
digital government
information
Drs. Tom Leenders
Strategic advisor
Ministry of Education, Culture & Science
National Archives of the Netherlands
April 5th 2017

2. 2
The art of the start

3. 3
The programme
Digital tasks
state archives
Digitalisation of
10% of analog state
collections
Framework for
sustainable &
accessible digital
government
information (DUTO)
Shared digital
infrastructure
State collections
(e-Depot)

4. 4
The National
Archives
Service Organization
Regional
Historical
Centres
Departments
Municipalities,
Water Boards and
Provinces
A service organisation

5. 5
The National Archives
Service Organization
Back office
Regional
Historical
Centres
Departments
Municipalities,
Water Boards
and Provinces
The National Archives
Service Organization
Front office
The positioning

6. 6
Implementation

7. 7
Basic Services Optional Services
e-Depot management services
Implementation services
(including training)
Preservation consulting services
(central governmental part) Preservation consulting services
(non central governmental part)
Extra implementation services
Pré ingest consulting services
Metadata consulting services
Deletion consulting services
(non central governmental part)
RHC services

8. 8
Basic Services Optional Services
e-Depot management services
Preservation services
Extra implementation services
Pré ingest consulting services
Metadata services
Deletion services
Metadata consulting services
Implementation services
(including training)
Departmental services

9. 9
Finance

10. 10
Cataloque of
services
Addendum
Collaboration
Agreements
National Archives Service
Organization generic
RHC or Departement
specific
Collaboration
agreements
Collaboration agreements

11. 11
The project

12. 12
Why

13. 13
How

14. 14
What
5
13
59
Wiki.nationaalarchief.nl

15. Sustainable and accessible information is:
•Findable
•Available
•Interpretable
•Authentic
•Integral
13 quality requirements
Requirement 7
“An information object is accessible for
everybody who has the right to see it based
on law or policy”
15

16. 16
The approach

17. 17
Turning off the tap

18. Users council Advisory board
Standards council
Content
determination
Product owner
Determinates
activities
Managing team
AdvisingAdvising
Proposals
Proposals
Proposals & accountability
Content agreement
Advising activities
Instructions
Activities agreement
Temporary working
group(s)
18
Managing together

19. 19
DUTO scan

20. What?
Workshop 2
CIO &
Architects
Identifying
possible
solutions
Workshop 1
Information
users
Identifying
bottlenecks
Workshop 3
Dialogue of
workshop 1&2
Prioritize &
approach of
improvement
Acquisition & start
- Business process
- Supervisor – business
- Sponsorship –
information management
- Coordination
Implementation
- Recommendation of scan
- Upscaling
Evaluation
scan
DUTO scan
20

21. 21
Governance

22. 22
Wrap up

23. Tom Leenders
Email. tom.leenders@nationaalarchief.nl
Phone. +31 6 113 882 74
LinkedIn. https://nl.linkedin.com/in/tomleenders
23
Contact