This document provides guidance on how to write a letter of explanation to the IRS in response to inquiries such as adjustments, documentation requests, or late payments. It emphasizes the importance of being timely, detailed, and professional while addressing all concerns raised by the IRS. It also suggests keeping a record of all correspondence and offers a sample letter format for clarity.

1. How To Write a Letter
of Explanation to the
IRS
From the team at Success Tax Relief

2. How to Write to the IRS…
If you’ve been contacted by the
IRS requesting an adjustment to
a recent return, a request for
additional documentation, or a
notification of a late payment,
you need to know how to
respond.
Relax.
Pay Attention to
Details.
Be Timely.

3. How to Write to the IRS…
Respond quickly and adhere to deadlines.
 Check for any included instructions, directions,
and dates.
 Adhere to them carefully.
Clearly address all their concerns.
 Gather all required documentation and copies.
 Be neat, orderly, and concise.
 Respond to every issue raised.
Provide documentation to support your perspective.
 Send a copy of anything requested.
 Provide proof to backup your points.

4. Include accurate contact information and personally sign
your letter.
 Make it easy for them to get back to you.
 Personally date and sign your letter.
If you suspect a mistake respectfully explain clearly and
concisely.
 Be professional and direct.
 Outline your points clearly with explanations.
 Provide proof to back up your argument.
Leave a paper trail. Keep track of everything you receive
and send.
 Make copies of everything received and sent.
 Document dates of everything received and sent.
How to Write to the IRS…

5. Sample Letter
Date
Internal Revenue Service
Street Address
City, State, Zip Code (This address should be the same one featured on the letter you received personally)
Taxpayer
SSN:
Street Address
City, State, Zip Code
Tax Period:
Tax Form:
Tax Period Ending:
To Whom It May Concern:
I am writing in response to the letter dated --/--/---- from you concerning ----.
I have carefully reviewed the information provided to me in this letter, which indicates that I [failed to report income related to
a small contract position.] My records indicate that this income was included in my tax return and I have included an additional
copy of the tax records that reference this income. Please adjust your records to reflect this and do not hesitate to contact me
at the address listed above with any additional questions. I can also be reached by phone at (###) ###-####. Many thanks for
your attention to this matter.
Sincerely,
Your Name
(enclosed)

6. Get Help if You Need It
It is wise to find a reputable tax firm that can help you manage
all communication with the IRS. With 30 years of experience in
this area, Success Tax Relief (877-958-6638) has helped
thousands of customers all over the country with complicated
communication with the IRS.
www.successtaxrelief.com