Virtual meetings are exactly the same as regular meetings, but online. Virtual meetings have become very popular over the last decade as technology has advanced, and especially with the increasing amount of people now choosing to work from home or start up their own businesses(https://www.eztalks.com).

1. How to Conduct a Virtual Meeting Smoothly
Virtual meetings are exactly the same as regularmeetings, but online. Virtual meetings have
become very popular over the last decade as technology has advanced, and especially with the
increasing amount of people now choosing to work from home or start up their own
businesses(https://www.eztalks.com).
To host a virtual meeting successfully and ensure your group is communicating effectively in a
virtual meeting, you need to remember and implement a few things into your conference. Once
you have adopted one professional platform such as ezTalks, follow these steps to make sure
your virtual meeting runs smoothly and brings the desired outcome.
1. Be prepared
Whatever the reason for your business call, make sure you have all of the necessary things ready
to present to your colleagues or potential clients right by you, and in order of presentation so
that you're not fumbling around when the time comes. Write a few prompt cards to glance at in
case you get stuck at any point in the conversation. Get the spreadsheets ready. Think about how
you're going to keep everyone engaged.

2. 2. Dress how you want to be seen
All companies are different and all meetings are too. If you would like to be seen as a successful
business man/woman, then dress in the correct attire; suit and tie for men and dress
suit/dresses for women. If you present yourself on camera in a baggytop with your hair all over
the place, you're not going to come across as professional and if the call is to land some sort of
deal, then you probably wouldn't land it dressed badly.
3. Keep your background free of clutter
Try and position yourself somewhere that there isn't loads of belongings in the background or
something that will distract whoever you are talking to. You want the focus to be on you. If
possible, try and position the camera in your office, or a space that looks like an office. Also, be
sure to turn off any TV's or radios in the background, and put the dog/cat outside for the time
being.
4. Practice
Go through what you'd like to talk about in the mirror the night before, take in how you sit, are
you slumped over? Body languageplays a massive part in how people takeyou as a person and as
a potential colleague. Remember to also take note of how you're talking. You will need to speak
clearly and confidently.
5. Smile
Not only is it much nicer to see someone with a smile on their face over someone that looks like
they don't even want to be there, a smile will show that you're an open person and easy to work
with. It will also show that you enjoy what you do, meaning you'll do the best of your abilities
when working with your clients.

3. 6. Ask questions
Keep your audience involved, get them to share their ideas and work together as a group to
createyour desired content.
7. Answer questions
This is something that you should also think about before the meeting, what your answer will be
for certain questions, so when they do come to you, you're already prepared to answer. Also
answering people's questions shows that you're knowledgeable in your field of work and that
will build up trust with potential clients.
8. Create an outline and a plan of action
At the start of your virtual meeting, address what the outline of your meeting is for, and explain
why. Then at the end, you can all refer back to that and createa plan of action.
If you follow these steps then you should be able to achieve what you set out to do by hosting
the virtual meeting. The more virtual meetings you host and attend, the easier it will be to host
one, it will become second nature and you will find it's not something to worry about.
Remember, if you're prepared then the whole meeting will run much more smoothly. Also, be
confident in what you do!
From: https://www.eztalks.com/video-meeting/how-to-conduct-a-virtual-meeting.html