2. OUR MEMBER
Vera Apriliani (2201036014)
as material editor & the presentator
Nuril Fajriah Anjani (2201036039)
as material editor & presentator
Ummi Azizah (2201036059)
as material editor & presentator
Rumaisyah Rachmatillah (2201036078)
as ppt editor & presentator
Muhammad Husein Rifai (2201036109)
as material editor & moderator
3. DEFINITION OF THE FORM
A form is a sheet of printed paper that provides
space for loading notes of information or
instructions that will be forwarded to individuals,
departments or companies.
(Winardi in the book Principles of
Management (2000) )
4. ELECTRONIC FORM
An electronic form is a space displayed on a computer screen that is
used to capture data to be processed in an electronic data processing
system. The use of electronic forms as a medium for capturing data to
be processed in electronic data processing has the following benefits:
Never Out of Form
Never Outdated
Form Inefficiencies can
be Avoided
It is not possible to use
the wrong form
Form Filling Speed
Data Capture is
Done Once
No Floating Data
Ease of Form Management
5. BENEFITS OF THE FORM
Forms are very
important to run an
organization. Almost all
events in a company
occur because of forms
and also require forms
to record them.
In companies, forms are
useful for:
Determining Responsibility for the
Company's Business Transactions
To Record Company Business Transaction Data
To Reduce the Possibility of Errors by
Stating All Events in Written Form
To Convey Basic Information from One
Person to Another Within the Same
Organization or to Other Organizations
6. TYPES OF FORMS ACCORDING TO
THE SOURCE
01
Based on the source, forms can be divided
into three types, namely:
Forms Created and Stored in the
Company
02
Forms Created and Sent to Parties
Outside the Company
03
Forms Received from
Parties Outside the
Company
7. TYPESOFFORMSACCORDINGTO
THEPURPOSEOFITSUSE
01
02
Basically forms can be divided into two
according to their intended use:
Forms Created to
Request Action to be
Performed
Form Used to Record
Actions That Have
Been Implemented
EXAMPLES:
• Proof of request and issuance of warehouse goods
(materials requisition);
• Letter of request for price quotations (price quotation)
• Credit memos and debit memos (debit or credit memos)
EXAMPLES:
• Sales invoice;
• Purchase invoices;
• Hours card;
• Bill of lading;
• Statement of accounts receivable
(account receivable statement).
8. BASICPRINCIPLES
UNDERSTANDTHEFORM
DESIGN
When designing a form, the following principles need to be considered:
GET STARTED
• Wherever possible, use a copy or copy of the form.
• Avoid duplication in data collection.
• Make the form design as simple and concise as possible.
• Include internal check elements in designing the form
• Include the name and address of the company on the form that will be used
for communication with external parties.
• Include the name of the form for easy identification.
• Give a number to identify the form.
• Include line numbers on the left and right sides of the form, if a wide form is
used. to reduce the possibility of incorrect filling
9. BASICPRINCIPLES
UNDERSTANDTHEFORM
DESIGN
GET STARTED
9. Print a line on the form, if the form will be filled in by hand. If the form is filled out
with a typewriter, the lines do not need to be printed, because the typewriter will be
able to adjust the spacing on its own, and also if it is underlined, filling out the form
with the typewriter will take a long time.
10. Include the printed serial number
11. Design certain forms so that fillers simply put an i, or x, or by answering yes or
no, to save time filling them out.
12. Prepare multiple forms by inserting single-use carbons, or by using multiple-use
carbons, or print on carbonless paper.
13. The zoning is such that the form is divided according to logical regional blocks
that contain interrelated data.
10. WHEN IS THE FORM
REQUIRED?
01
If an event must be
recorded, then a form
needs to be used.
02
04
03
If an event must be recorded,
then a If it is necessary to assign
responsibility for a transaction, a
form needs to be used.
If certain information must be
recorded repeatedly, using a
form will reduce the time to
write the information.
If various related
information needs to be put
together in the same place,
in order to facilitate quick
checking of the
completeness of the
information, a form should
be used.
11. SOURCEDOCUMENTSAND
SUPPORTINGDOCUMENTS
01
02
Source
Documents
Supporting
Documents
Source documents are documents that are used as
the basis for recording in journals or subsidiary
books.
supporting documents are documents
that accompany source documents as
proof of the validity of transactions
recorded in source documents.
Judging from the processing of accounting data, documents or forms are
classified into two types:
