Report Writing Process

1. Presented By:
Presentation
on
Report Writing

2. 
It is oral and writing statement about the
research activities.
Report Writing

3. Format Of A Report

4. Step 1 :- Title Page
This page gives:-
 The title of the
report
• The authors' names
and ID numbers
• The course name
and number, the
department, and
university
• The date of
submission.

5. Step 2:- Letter
of Transmittal
August 25, 2013
Kazi Atif Anwar
Associate Professor
Department of business studies
State University of Bangladesh
Subject: Letter of Transmittal
Dear Sir,
With due respect we, the undersigned students of BBA 13th (B)
batch have reported on “National Budget of Bangladesh” under the
course: Business Law.
Though we are in learning curve, this report has enabled us to gain
insight into the core fact of National Budget. So it becomes as an
extremely challenging and interesting experience. Thank you for
your supportive consideration for formulating an idea. Without your
Inspiring this report would have been an incomplete one.
Lastly I would be thankful once again if you please give your
judicious advice on effort.
Yours’ sincerely,
Abu Musa Md. Al Hamid
ID No-UG 01-13-06-064
Md.Jafar Iqbal
ID No-UG 01-13-06-002
 It is a Written
statement about
the work to the
authorized
person. Here is
an example of
letter
transmittal :-

6. Step 3:- Letterof
Authorization
 This letter
comes from the
person who
authorized the
report and
should state the
purpose of the
report to the
company and/or
person. Here is
an example of it …

7. Step 4 :- Table Of Content
o A table of contents is
just like the list of
chapters at the
beginning of a book. It
lists each section in the
document and the page
number where that
section begins. A really
basic table of contents
might look like this:

8. Step
5:-
Executive
summary
Example of a Executive Summary :-
This report provides an analysis and evaluation of
the current and prospective profitability, liquidity
and financial stability of Outdoor Equipment Ltd.
Methods of analysis include trend, horizontal and
vertical analyses as well as ratios such as Debt,
Current and Quick ratios. Other calculations
include rates of return on Shareholders’ Equity
and Total Assets and earnings per share to name a
few. All calculations can be found in the
appendices.
Results of data analyzed show that all ratios are
below industry averages. In particular,
comparative performance is poor in the areas of
profit margins, liquidity, credit control, and
inventory management.
The report finds the prospects of the company in
its current position are not positive. The major
areas of weakness require further investigation
and remedial action by management.
Recommendations discussed include:
improving the average collection period for
accounts receivable·
improving/increasing inventory turnover·
reducing prepayments and perhaps increasing
inventory levels
The report also investigates the fact that the
analysis conducted has limitations. Some of the
limitations include: forecasting figures are not
provided nature and type of company is not known
nor the current economic conditions data
limitations as not enough information is provided
or enough detail i.e. monthly details not known
results are based on past performances not present
Subject matter and its
Objectives
Methods of analysis
Findings
Conclusions
Recommendations (note
that conclusions and
recommendations can be
bulleted)
Limitations of the report.
An executive summary
provides a quick overview of a
report, summarizing the
essential parts. It outlines the
following information:
 the purpose of the report
 the methods used to
conduct the research
 the results of the research
 the conclusions drawn
from the research
 recommendations for
future actions.

9. Step 6:- The Body Of The Report
 This is main part of the report, where we present our work
and researches. It has some key elements. These are :-
1) Introduction:- A good introduction is important in a report. It
should give the reader all the information required to understand the
importance and relevance of the report. It should clearly state:
 Relevant background information
 the purpose of the report
 limits on the scope of the research
For Example:-

10. Step 6:- The Body Of The Report
2) Methodology :- In the methodology section we
explain the method/s we used for the research and
why we thought they were the appropriate ones.
In this part the report there are 4 topics:-
I. Research Design
II. Sample Design
III. Field work and
IV. Analysis
For Example:-

11. Step 6:- The Body Of The Report
3) Result :- The results section of a report details the results or findings of the
research. It answers the following questions:
 What happened?
 What was found? etc.
4) Limitations:- Because no research is perfect , so its limitations should be
indicated. Identifying the major issues in the results will help structure the discussion,
especially in long reports.
5) Conclusion:- The conclusion summarizes the main findings of the report and
presents 'an answer'. No new information should be put in a conclusion.
6) Recommendations:- This section is important because it suggests
suitable actions, outcomes, changes or solutions to the problem(s) identified in the
research. Point form can be used to list the recommendations.

12. 
 Appendices includes information that is too large to fit within
the report but yet information is necessary for the report.
For examples:-
 References,
 data collections,
 Table/ calculation details and
 Other supporting materials.
Appendices always appear at the end of the report.
Step 7:- Appendices
Example of References
1. Australian PC Authority, April 1998, PCs and Notebooks - Reviews, p. 81 - 82.
2. Micro-pro, 1998, 8500 Series Brochure, Micro-pro Computer (Imports) Pty Ltd, Melbourne, Australia.
3. Gray, K. 1998, Director, Turnstone Technologies Pty Ltd, Australia.
4. Stephen, 1998, Customer Service Officer, Hewlett Packard Information Centre, Hewlett Packard,
Australia.
5. Guffey, M. 1997, Business Communication: Process and Product, South - Western College Publishing,
Ohio, USA.
6. Kimberly, N. and Cotesta, P, 1998, Student Q Manual, Faculty of Business and Economics, Monash
University, Caulfield, Australia.
7. Distance Education Centre, 1998, Business Communication Subject Guide, Monash University,
Churchill, Australia.

13. 
Thank You
For
Watching & Listening Us