EMA is a secure archiving solution that: - Archives emails, attachments, and documents to reduce server load and enable easy searching and recovery of information. - Integrates quickly with existing infrastructure and supports common storage technologies. - Provides role-based access, digital signatures for authentication, and encryption to securely store archived content.

1. Why EMA®
?
•• Secure archiving solution implemented as a complete document archiveSecure archiving solution implemented as a complete document archive
•• Lowers the load on servers effectively and provides retroactive e-mailLowers the load on servers effectively and provides retroactive e-mail
archivingarchiving
•• Makes it easy to find and recover information - even in e-mail attachmentsMakes it easy to find and recover information - even in e-mail attachments
•• Removes the need for unnecessary software and shortens backupRemoves the need for unnecessary software and shortens backup
windows using single backup and restore approachwindows using single backup and restore approach
•• Integrates quickly and easily without requiring lengthy installation orIntegrates quickly and easily without requiring lengthy installation or
customization procedurescustomization procedures
•• Provides an extensive role and permission concept that helps youProvides an extensive role and permission concept that helps you
implement compliance and operational policiesimplement compliance and operational policies
•• Offers trouble-free operation even in heterogeneous mail server environmentsOffers trouble-free operation even in heterogeneous mail server environments
•• Integrates seamlessly with your organization‘s existing infrastructureIntegrates seamlessly with your organization‘s existing infrastructure
because it supports all common storage technologiesbecause it supports all common storage technologies
EMA®
- More than E-Mail Archiving
Why Archive?
These days, the speed at which business-relevant information is producedThese days, the speed at which business-relevant information is produced
and exchanged is constantly increasing. Short reaction times and reliableand exchanged is constantly increasing. Short reaction times and reliable
data access are therefore becoming a growing priority for many organizations.data access are therefore becoming a growing priority for many organizations.
This is not without reason. After all, both of these priorities directly determineThis is not without reason. After all, both of these priorities directly determine
an organization‘s economic success.an organization‘s economic success.
This increases the need to protect sensitive data against unauthorized accessThis increases the need to protect sensitive data against unauthorized access
and to lower the load on existing server resources in a sustainable manner.and to lower the load on existing server resources in a sustainable manner.
And precisely these are the best reasons speaking for the implementationAnd precisely these are the best reasons speaking for the implementation
of a comprehensive archiving concept. Data loss is a risk that lurks in manyof a comprehensive archiving concept. Data loss is a risk that lurks in many
forms and manifestations. Legal constraints, compliance regulations, orforms and manifestations. Legal constraints, compliance regulations, or
simply organization-internal policies are further factors to consider. GDPdU,simply organization-internal policies are further factors to consider. GDPdU,
SOX, BASEL II and GOBS can quickly turn the implementation of legallySOX, BASEL II and GOBS can quickly turn the implementation of legally
compliant archiving into a confusing terrain, which only experts seem to becompliant archiving into a confusing terrain, which only experts seem to be
able to navigate successfully.able to navigate successfully.
Not anymore! The EMANot anymore! The EMA®®
Archive ApplianceArchive Appliance®®
by ARTEC provides a cleverby ARTEC provides a clever
concept that implements all archiving requirements in a sustainable andconcept that implements all archiving requirements in a sustainable and
economically efficient manner.economically efficient manner.
EMA®
: Security for Your Data
E-mail systems are no longer a simple platform for message exchange; rather,E-mail systems are no longer a simple platform for message exchange; rather,
they are complete knowledge management systems, which some users alsothey are complete knowledge management systems, which some users also
use as file systems. Therefore, they must be highly available and properlyuse as file systems. Therefore, they must be highly available and properly
protected against data loss. And these factors are exactly what are threatenedprotected against data loss. And these factors are exactly what are threatened
as the amount of data, tampering incidents, or unauthorized accesses rise.as the amount of data, tampering incidents, or unauthorized accesses rise.
EMAEMA®®
addresses these challenges and protects your data assets using aaddresses these challenges and protects your data assets using a
comprehensive security concept. This lowers the load on your infrastructure,comprehensive security concept. This lowers the load on your infrastructure,
reduces backup windows, and ensures you can quickly find and restore thereduces backup windows, and ensures you can quickly find and restore the
information you need when you need it.information you need when you need it.
The Search Dialog - The Heart of EMA®
This dialog was specially designed to provide a high level of usability, as it allows the
user to define the complexity of his or her search queries on the fly. In addition to e-mail
messages, the full-text search engine also processes the contents of e-mail attachments
and documents. Furthermore, custom search definitions can be saved and made
available to other users.
EMAEMA
®®
E-Mail Archive Appliance®
Doing More with Less - The IT Manager‘s Struggle!Doing More with Less - The IT Manager‘s Struggle!
You are required to perform more tasks and are faced with diminishing bud-You are required to perform more tasks and are faced with diminishing bud-
gets and resources. As far as document archiving goes, EMAgets and resources. As far as document archiving goes, EMA®
ensures that you have oneensures that you have one
thing less to worry about. The appliance provides you with a snappy concept and a powerfulthing less to worry about. The appliance provides you with a snappy concept and a powerful
solution. An Initial Investment without Follow-Up Costs! Use our sophisticated approach tosolution. An Initial Investment without Follow-Up Costs! Use our sophisticated approach to
archive all e-mail messages and documents in a process-oriented manner. Namely, as theyarchive all e-mail messages and documents in a process-oriented manner. Namely, as they
are generated during daily business operations; i.e. when received, sent, or printed!are generated during daily business operations; i.e. when received, sent, or printed!
Focusing on the Essentials - TheFocusing on the Essentials - The
Administrator‘s Desire!Administrator‘s Desire!
Your systems need to be maintained: with EMAYour systems need to be maintained: with EMA®
, we help you focus on the essential, we help you focus on the essential
tasks. This is because EMAtasks. This is because EMA®
shortens your backup windows and also ensures thatshortens your backup windows and also ensures that
users do not have to contact you for every single e-mail message they need to haveusers do not have to contact you for every single e-mail message they need to have
restored. You will no longer need to sacrifice an entire work day to load backup tapesrestored. You will no longer need to sacrifice an entire work day to load backup tapes
onto a stand-by server in order to laboriously find the needle in a haystack; thatonto a stand-by server in order to laboriously find the needle in a haystack; that
accidentally deleted e-mail message containing that one mission-critical attachment.accidentally deleted e-mail message containing that one mission-critical attachment.

2. Business benefits instead of fear-mongering!
When it comes to legally-compliant archiving, many vendors do their best toWhen it comes to legally-compliant archiving, many vendors do their best to
score points by using official-sounding terminology and deliberately stirringscore points by using official-sounding terminology and deliberately stirring
up fears. A useful product concept is different; it provides customers withup fears. A useful product concept is different; it provides customers with
clear business benefits and compelling features! And this is exactly whatclear business benefits and compelling features! And this is exactly what
the EMAthe EMA®®
E-Mail Archive ApplianceE-Mail Archive Appliance®®
offers.offers.
EMAEMA®®
signs all incoming outgoing, and internal e-mail messages as fixedsigns all incoming outgoing, and internal e-mail messages as fixed
content. This protects your content against unauthorized access and providescontent. This protects your content against unauthorized access and provides
you with clear proof of data authenticity that can clear any doubts. This alsoyou with clear proof of data authenticity that can clear any doubts. This also
applies for all other types of electronic documents that you archive using EMAapplies for all other types of electronic documents that you archive using EMA®®
..
Using EMAUsing EMA®®
, you can avoid the costly and cumbersome use of other systems., you can avoid the costly and cumbersome use of other systems.
More importantly, EMAMore importantly, EMA®®
gives you the ability to prevent certain content (e.g.gives you the ability to prevent certain content (e.g.
job applications received via e-mail) from entering the archive using filtersjob applications received via e-mail) from entering the archive using filters
that exclude or delete such documents.that exclude or delete such documents.
EMAEMA®®
is easy to use and effortlessly integrates with existing systems andis easy to use and effortlessly integrates with existing systems and
storage environments. A sophisticated authorization and role conceptstorage environments. A sophisticated authorization and role concept
ensures that selected critical operations may only be performed on theensures that selected critical operations may only be performed on the
archive if two or more users are present. In contrast, finding and restoringarchive if two or more users are present. In contrast, finding and restoring
content is easily possible without any help or intervention from systemcontent is easily possible without any help or intervention from system
administrators.administrators.
Recognize the benefits of EMA®
and take advantage now!
Do you have any questions? No problem - just contact us. We will be happyDo you have any questions? No problem - just contact us. We will be happy
to advise you.to advise you.
EMAEMA
®®
E-Mail Archive Appliance®
EMAEMA®®
E15000 and E25000 ApplianceE15000 and E25000 ApplianceEMAEMA®®
S400, S800 and E2000 ApplianceS400, S800 and E2000 Appliance EMAEMA®®
E4000 and E8000 ApplianceE4000 and E8000 Appliance
EN.110922 - Copyright © 2011 - ARTEC IT Solutions AG. All rights reserved. EMA®
Enterprise Managed Archive®
, EMA®
E-Mail Archive Appliance®
, ANA®
Automated Network Administrator®
, Mail to Archive®
,
Print to Archive®
, Scan to Archive®
,Voice to Archive®
, File to Archive®
and ediscovery®
are registered trademarks of ARTEC IT Solutions AG.All other trademarks are the property of their respective owners.
Copying, reproduction, or duplication either completely, or in part is not permitted without prior written authorization by ARTEC IT Solutions AG. Subject to change without prior notice.
ARTEC IT Solutions AG // Robert-Bosch-Str. 38 // 61184 Karben // Germany
Tel: +49 (0)6039-9154-0 // Fax: +49 (0)6039-9154-54 //
E-Mail: info@artec-it.com // Web: http://www.artec-it.com //
Solutions for Business Continuity
EMA®
-Features
• Works independently from your existing mail hardware components and
operating systems
• Audit-proof document archiving with extensive full-text search (Print to
Archive®
*, Scan to Archive®
*)
• Storage-independent; archive can be stored on any existing storage
system (local or external storage locations, e.g. Windows file servers,
UNIX NFS resources), NAS, SAN*, Fibre Channel*, iSCSI*
• Maximum data protection provided by the encryption of all e-mail
messages (standardized AES encryption)
• Backup and storage of archived information on an alternative storage
location (for a total of two locations)
• Secure online access to the archive using SSL encryption
• Tamper-proof digital signatures for all archived e-mail messages
provided by the ANA®
Automated Network Administrator®
• Recover deleted and lost e-mail message using a single mouse click!
• No administrative overhead through the use of the ANA®
Automated
Network Administrator®
(automatic download and installation of the latest software
updates, creation of digital signatures, monitoring of security-relevant authentication attempts
and remote connections)
• E-mail import wizard* enables the transfer or existing e-mail data into
the archive in order to the lower the load on servers and clients
(Windows only)
• Enterprise e-mail import wizard* supports bulk imports that can process
entire Exchange and IMAP servers, as well as automatically scanning for
and importing PST files on network shares (Windows only)
• Supports existing anti-virus protection and spam filtering solutions
(software and hardware)
• Archives SMIME/PGP-compliant e-mail messages
• LDAP support for MS Exchange/MS Active Directory, Lotus Domino
Server, openLDAP, user-defined, etc.
• Supports various authentication servers, including Radius*, LDAP, file
servers, SSH, HTTP, etc.
• Single sign-on (via HTTPS client certificates, smart cards, PKI, Kerberos,
NTLM or Ticket Server)*
• Management and linking of e-mail and document accounts for individual
users
• Modern and comprehensive full-text search engine covering e-mail
messages and common attachments, as well as archived documents
• Permission management for administrators and users
• Comprehensive and flexible Four-Eye-Principle authentication* that
provides an access control mechanism for sensitive archived
information
*Optional expansion
Work More Effectively as an EmployeeWork More Effectively as an Employee
From the work you carry out each day, you know how hard it is toFrom the work you carry out each day, you know how hard it is to
find critical information. EMAfind critical information. EMA®
now allows you to overcome this hurdle without anynow allows you to overcome this hurdle without any
difficulties. You can now find information using the comfort of a search engine; evendifficulties. You can now find information using the comfort of a search engine; even
if what you are looking for is contained in an attachment. By the way: even if anif what you are looking for is contained in an attachment. By the way: even if an
e-mail message has already been archived, you can easily restore it yourself withoute-mail message has already been archived, you can easily restore it yourself without
requesting assistance from your IT department.requesting assistance from your IT department.