This document provides a checklist for employers to make their workplaces safe during the COVID-19 pandemic. It includes questions about conducting risk assessments, implementing social distancing measures, managing visitors and contractors, increased cleaning, and other relevant topics. Employers are encouraged to use the checklist in tandem with official COVID-19 guidance to identify actions needed to protect employees as restrictions are eased.

1. Version Date: 10 July 2020.
The information provided is considered accurate on Version Date. Changes to Covid-19 guidance after this date may impact on the accuracy of the information. 1
COVID-19 Safe Workplace Checklist
AstheGovernmentandNIExecutivecontemplateeasingCOVID-19relatedworkplacerestrictions,
employersmuststartconsideringhowbesttocopewithanarrayofissuesincludinghowtorestart
operations,reconfiguretheworkplace,reintegrateremote-workingorfurloughedemployees,
implementnewsafeworkingpractices,ensureon-goingcompliancetosocialdistancingmeasuresetc.
Employerswhoproactivelyplanforthesechallengeswillbebestpositionedtoadapttothe“newnormal”.
Whilenotexhaustivethischecklistisfocusedonhelpingemployersidentifypracticalmeasurestoconsider
inordertomaketheirworkplacesafe.Youmust,ofcourse,ensurethatyourbusinessiscomplyingwithall
thelatestguidance,rulesandrestrictionsonwhenandhowitcanoperate.Wethereforesuggestthatyou
completethischecklistintandemwithreadingtheguidancebelowandanyotherguidancethatisrelevant
toyourbusiness/sector.
www.gov.uk gov.ukguidanceCOVID-19workingsafely
NI Direct nidirect.gov.ukCOVID-19
nibusinessinfo.co.uk nibusinessinfo.co.uk
Health and Safety Executive NI hseni
Public Health Agency pha
Health and Safety Executive hse
1. Elimination
Redesignthejob,workplaceorworkflowsothatthehazardisremoved
oreliminated.Forexample,createone-wayflowsandmovetables,desks,
equipmenttorespectrespectthesocialdistancingrequirements.
2. Substitution
Replacethematerial,processorpracticewithalesshazardousone.
Careshouldbetakentoensurethealternativeissaferthantheoriginal.
3. Engineering Controls
Useequipmentorothermeanstocontrolrisk.Separatethehazardfrom
workersbymethodssuchasenclosing,guarding,screeningetc.
4. Administrative Controls
Reducethetimeemployeesareexposedtothehazard.Forexample,
jobrotation,splitshifts,staggerstart/finishtimes/breaksetc.,
increasesafetysignageandperformingregularriskassessments.
5. Personal Protective
Clothing and Equipment
PPEshouldnotbeyourstartingpoint.Ifchosen,PPEshouldbeselected
andfittedbythepersonwhousesit.Yourpeoplemustbetrainedinthe
correctfunctionandlimitationsofeachitemofPPE,including-correct
donninganddoffing.
Hierarchy of Risk
Risksshouldbereducedtothelowestreasonablypracticablelevelbytakingpreventativemeasures.
ThetablebelowsetsouttheordertofollowwhenplanningtoreducetherisksfromCOVID-19.Consider
theheadingsintheordershown,donotsimplyjumptotheeasiestcontrolmeasuretoimplementi.e.
providingPPE.

2. Version Date: 10 July 2020.
The information provided is considered accurate on Version Date. Changes to Covid-19 guidance after this date may impact on the accuracy of the information. 2
COVID-19 Checklist Contents
1. WorkplaceRiskAssessment
2. WorkplaceRiskManagementandMitigation
3. PreparingtheWorkplace
4. WorkplaceSocialDistancing:
a. Comingtoworkandleavingwork
b. Movingaroundbuildingsandworksites
c. WorkplacesandWorkstations
d. Meetings
e. CommonAreas
f. Securityandotherincidents
5. WorkplaceManagementofCustomers,Visitors,Contractors,Suppliersetc.
6. WorkplaceCleaningandSanitising
7. WorkplacePPE
8. WorkForceManagement:
a. Organiseworktominimisecontactbetweenemployees
b. Workrelatedtravel,fieldworkers,accommodationandvisits
9. Workplace–InboundandOutboundGoods
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3. Version Date: 10 July 2020.
The information provided is considered accurate on Version Date. Changes to Covid-19 guidance after this date may impact on the accuracy of the information. 3
Businessesneedtoasksomecriticalquestionsabouttheirworkplacesand
howtheywillbeabletocomplywithCOVID-19socialdistancingmeasures
whentheyresumeworking.Usethischecklisttoidentifypossibleareasthat
youwillneedtoactiontocomplywithCOVID-19measuresandrestrictions
intheworkplace.
ConsiderthefollowingquestionsandanswereitherYESorNO.WhereyouhaveansweredNOthismight
identifypotentialactionsyouneedtoconsidertoprotectyouremployeesandworkplace.Youcanuse
theplanningtemplateaftereachsectiontocaptureactionareasyouneedtoconsider.
HaveyoureadthelatestguidelinesonmakingyourworkplaceCOVID-19secure? YES NO
IfNOpleasefollowthelinksonthefrontpageofthischecklistandanyotherrelevantguidelines.
HaveyouconductedaCOVID-19riskassessmentfortheworkplaceandassociatedareas? YES NO
Didyouinvolveworkers,TradeUnionsetc.intheriskassessment? YES NO
Haveyoucommunicatedtheresultsfromtheriskassessment? YES NO
Haveyouincorporatedoractedonanyfeedbackreceived? YES NO
Haveyouestablishedaprocessforcontinuingriskassessmentasguidancechanges? YES NO
HaveyouidentifiedaprocessandsystemtoconductCOVID-19daily/weeklychecksoraudits? YES NO
HaveyouestablishedanactionplanbasedontheresultsfromyourCOVID-19riskassessment? YES NO
Haveyoucommunicatedthisactionplantoyouremployees? YES NO
Haveyouimplementedthisplaninfull? YES NO
Haveyoureviewedtheeffectivenessofthemeasuresimplementedinreducingtherisk? YES NO
Haveyouinvolvedyouremployeesinprovidingfeedbackontheeffectivenessofthese
measures?
YES NO
Haveyouaprocessinplaceforpeopletoraiseconcernsorimprovementideas? YES NO
Area / Issue to Consider for Action Who When
1. COVID-19 Workplace Risk Assessment: YES NO
2. COVID-19 Workplace Risk Management and Mitigation: YES NO
WhereyouhaverespondedNOwhataretheareas/issuesyouneedtoconsiderforaction?

4. Version Date: 10 July 2020.
The information provided is considered accurate on Version Date. Changes to Covid-19 guidance after this date may impact on the accuracy of the information. 4
Haveyouconsideredwhoisessentialtobeon-site?i.e.officestaffshouldworkfromhome
ifatallpossible.
YES NO
Haveyouplannedfortheminimumnumberofpeopleneededonsitetooperatesafely
andeffectively?
YES NO
Haveyouconsideredbringinginshiftpatternssolessstaffareintheworkplaceatonce? YES NO
Isthereacommunicationplanforkeepingthosewhoareworkingfromhomeupdated
helpingthemstayconnectedwiththerestoftheworkforce?
YES NO
Haveyouestablishedacomprehensiveoperationalplantoreopentheworkplacewhich
coversessentialmaintenance,airconditioning,legionella,safetytestingetc.?
YES NO
Haveyouactivatedthisplan? YES NO
Haveyouconsideredintroducingsomebasicchecksbeforepermittingentryi.e.
thermalscreening?
YES NO
Ifyeshaveyouconsideredhowyoumightdothisinapracticablemanner? YES NO
Area / Issue to Consider for Action Who When
3. COVID-19 Preparing the Workplace: YES NO
WhereyouhaverespondedNOwhataretheareas/issuesyouneedtoconsiderforaction?

5. Version Date: 10 July 2020.
The information provided is considered accurate on Version Date. Changes to Covid-19 guidance after this date may impact on the accuracy of the information. 5
Haveyouconsideredstaggeringarrivalanddeparturetimesatworktoreducecrowding
onroutestoandfromtheworkplace?
YES NO
Haveyouconsideredprovidingadditionalparking,bike-rackfacilitiesetc.tocomplywith
socialdistancingrequirements?
YES NO
Haveyouconsideredreducingqueues,forexamplebyhavingmoreentrypointsto
theworkplace?
YES NO
Haveyouconsideredintroducingsomebasiccheckspriortopermittingentryi.e.
thermalscreening?
YES NO
Haveyouconsideredprovidingmorestorageforemployeesforclothesandbags? YES NO
Haveyouconsideredusingmarkingsandintroducingone-wayflowatentryandexitpoints? YES NO
Haveyouconsideredprovidinghandsanitationatentry/exitpointsandreducedusageof
touch-basedsecuritydevicessuchaskeypads?
YES NO
Haveyouconsidereddefinedprocessalternativesforentry/exitpointswhereappropriate
(e.g.deactivatingturnstilesrequiringpasschecksinfavourofshowingapasstosecurity
personnelatadistance)etc.?
YES NO
Haveyouconsideredlimitingpassengersincorporatevehicles(e.g.workminibuses),
forexampleleavingseatsempty?
YES NO
Isitstillpossibletogettoandfromtoilets,canteen,photocopier,etc.whilestillmaintaining
socialdistancingfromthoseattheirworkstations?
YES NO
Areworkstationsassignedtoanindividualandnotshared? YES NO
Iftheyneedtobesharedaretheysharedbythefewestpossiblenumberofpeople? YES NO
Aretheycleaned/sanitisedbeforeachangeofpersonnel? YES NO
Whereitisnotpossibletokeepworkstationssuitablyseparated,hasextraattentionbeen
paidtoequipmentcleaningandhygienetoreducerisk?
YES NO
Hastherebeenareviewoflayoutsorlineset-upsorprocessestoletemployeesworkfurther
apartfromeachother?
YES NO
Haveyouusedfloortape,paintormarkingareastohelpmaintainsocialdistancing? YES NO
Haveyouavoidedemployeesworkingface-to-faceforexample,workingside-by-side,
back-to-backorfacingawayfromeachother?
YES NO
Haveyoureducedmovementbydiscouragingnon-essentialtripswithinbuildingsandsites?
Forexample,restrictingaccesstosomeareas,encouraginguseofradiosortelephoneetc.?
YES NO
Haveyoureducedjobandlocationrotation? YES NO
Haveyouintroducedone-wayflowthroughbuildings/workplaces? YES NO
Haveyourevisedmaximumoccupancyforliftsandwaysofoperatinglifts? YES NO
Haveyoureducedoccupancyofvehiclesusedforonsitetravel(e.g.vans,busesetc.)? YES NO
a. Coming to work and leaving work: YES NO
c. Workplaces and Workstations:
b. Moving around buildings and worksites:
4. COVID -19 Workplace Social Distancing:

6. Version Date: 10 July 2020.
The information provided is considered accurate on Version Date. Changes to Covid-19 guidance after this date may impact on the accuracy of the information. 6
Haveyouusedabuddysystemifpeoplehavetoworkincloseproximity(e.g.during
two-personassembly,orliftingormaintenanceactivitiesthatcannotberedesigned)?
YES NO
Haveyouputuppostersaroundtheworkplaceonmaintainingsocialdistancing? YES NO
Haveyounominatedapersonontheworkfloortoberesponsibleforreinforcingthe
requirementtomaintainsocialdistancing?
YES NO
Haveyouconsideredhowtoremovetheneedtotouchsolidsurfacesi.e.doors–wedgeopen,
removehandles,affixtoebracketsforopeningetc.andstillcomplywithfiresafetyregulations?
YES NO
Haveyouconsideredmobilescreenenclosuresforinstanceswhencloseinspection/
proximityisrequired?
YES NO
Haveyouerectedsignsattheentrancestoliftsandmeetingroomstoensurethemaximum
safecapacityisnotexceeded?
YES NO
Haveyoustaggeredbreaktimestoreducepressureonthebreakroomsorcanteens? YES NO
Haveyou/canyouuseoutsideareasforcommonareas? YES NO
Canyoucreateadditionalspacefromotherpartsoftheworksiteorbuildingfreedupby
remoteworking?
YES NO
Haveyouusedprotectivescreeningforstaffinreceptionorsimilarareas? YES NO
Haveyouconsideredusingpre-packagedmealsorsimilartoavoidopeningcanteens? YES NO
Haveyoureconfiguredseatingandtablestooptimisespacingandreducefacetoface
situations?
YES NO
Haveyouencouragedstafftostayon-siteduringworkinghours?(i.e.notleavingsiteatbreaks) YES NO
Areallpeopleawarethatinanemergency(fire,break-inetc.),peopledonothavetomaintain
socialdistancingifitwouldbeunsafe?
YES NO
Doyouuseremoteworkingtoolstoavoidlargenumbersinmeetings? YES NO
Ifmeetingsarenecessary,doyoumaintainsocialdistancingandensuretheydonot/cannot
shareobjects,suchaspens,paper?
YES NO
Haveyouinstructedworkerstohavemeetingsbyphoneoronlineinsteadofface-to-face?
Ifthisisnotpossible,canyouensuretheymeetinalargespace,meetingsarekeptshort
andsocialdistancingismaintained?
YES NO
e. Common Areas:
f. Security and other incidents:
d. Meetings:
Area / Issue to Consider for Action Who When
WhereyouhaverespondedNOwhataretheareas/issuesyouneedtoconsiderforaction?

7. Version Date: 10 July 2020.
The information provided is considered accurate on Version Date. Changes to Covid-19 guidance after this date may impact on the accuracy of the information. 7
Haveyoureviewedregulardeliveriesandrequestedcontactlessdelivery? YES NO
Canyouestablishappointmentslotsfordeliverieswherepossible? YES NO
Arechecksystemsfore-invoicinginplace? YES NO
Haveyoulimited/restrictedvisitornumbersatanyonetime? YES NO
Haveyouencouragedvisitsviaremoteconnection/workingwherefeasible? YES NO
Haveyoususpended,reducedorreschedulednon-essentialservicesbyoutsidecontractors? YES NO
Foressentialservices,haveyoudeterminedifschedulescouldberevisedtoreduce
interaction/overlapwithworkforce?
YES NO
Haveyouasystemtomaintainanaudittrailofallvisitors?Includingcollecting
andmaintainingcontactdetailsofallvisitorsincasethere’sacaseonsite?
YES NO
Willyouprovideandexplainavailableup-to-dateguidance? YES NO
Wheresitevisitsarerequired,e.g.inboundsupplierdeliveriesorsafetycriticalvisitors,issite
guidanceexplainedonorbeforearrival?
YES NO
HaveyouestablishedhostresponsibilitiesrelatingtoCOVID-19,providinganynecessary
trainingforpeoplewhoactashostsforvisitors?
YES NO
Haveyouallocatedadedicatedentryandexitrouteforcustomers,visitorsandcontractors,
minimisingcontactwiththeworkforce?
YES NO
Haveyouinstalledsocialdistancingmarkersonthefloorinareaswherecustomerslineup
orwhereworkersperformtasks?
YES NO
IfvisitorsareexpectedtowearPPEdovisitorshavetosupplytheirownordoyouneed
tosupplythis? Doyouletthemknowtherequirementsinadvance?
YES NO
Areyourstaffempoweredtorefuseaccessifthevisitor(s)appearsunwell? YES NO
Haveyouconsideredintroducingsomebasiccheckspriortopermittingentryi.e.
thermalscreening?
YES NO
Area / Issue to Consider for Action Who When
5. COVID-19 Workplace Management of Customers, Visitors, Contractors, Suppliers etc: YES NO
WhereyouhaverespondedNOwhataretheareas/issuesyouneedtoconsiderforaction?

8. Version Date: 10 July 2020.
The information provided is considered accurate on Version Date. Changes to Covid-19 guidance after this date may impact on the accuracy of the information. 8
Haveyoucarriedoutanassessmentofcleaningandsanitisationrequirements? YES NO
Doyouhaveappropriatestockofcleaningandsanitisationsuppliesandanongoingsupply? YES NO
Haveyouscheduledthefirstandregulardeepcleansofbuilding,equipmentandsurfaces? YES NO
Haveyouconsideredhowandwhereyoucanimproveventilationandaircirculation? YES NO
Haveyoudocumented/amendedthegeneralandequipmentspecificcleaningprocedures
toreflecttheincreasedneeds?
YES NO
Haveallstaffbeentrainedintheproceduresforpropercleaningandsanitising? YES NO
Doyourstaffhaveeasyaccesstocleaningandsanitisingsuppliesandequipment? YES NO
Haveyouidentifiedareasforimprovementtocleanlinesssuchasreduceddoorhandle
contact,lesssharedequipmentorclearworkspaces?
YES NO
Doyouhaveadequatecleaningstationsneardoorhandles,sharedequipmentorworkspaces? YES NO
Doyouhaveappropriatesignagetoreinforcegoodhygieneandsanitisationpractice? YES NO
Doyouhaveappropriateareasforhandwashing,dryingandskincareforallemployees? YES NO
Haveyoureviewedandexhaustedtheuseofsocialdistancingineachofyourworkspaces,
includingstaggeredshifts?
YES NO
Haveyoureviewedandexhaustedtheuseofengineered/physicalbarriersineachofyour
workspaces?
YES NO
Haveyoureviewedandexhaustedallopportunitiesforemployeestoworkfromhome? YES NO
HaveyoucompletedanassessmentontheheightenedPPErequirementsforyourbusiness? YES NO
HaveyoucheckedthelatestofficialadviceregardingPPE? Yourriskassessmentshouldreflect
thefactthattheroleofPPEinprovidingadditionalprotectionmaybeextremelylimited.
YES NO
DoyouhaveacurrentstockofthestandardofPPErequiredandanongoingsupplyroute
inplace?
YES NO
IstheappropriatePPEeasilyaccessibletotheemployeesandvisitorsthatarerequired
touseit?
YES NO
DoyourworkpolicyandproceduresreflecttheuseofPPEasrequired? YES NO
DoyouhaveheightenedPPEauditstoensure100%compliance? YES NO
Area / Issue to Consider for Action Who When
6. COVID-19 Workplace Cleaning and Sanitising: YES NO
7. COVID-19 Workplace PPE: YES NO
WhereyouhaverespondedNOwhataretheareas/issuesyouneedtoconsiderforaction?

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Canyousplitstaffintoteamsorshiftgroups? YES NO
Canyoufixtheseteamsorshiftgroupssothatwherecontactisunavoidable,thishappens
betweenthesamepeople?
YES NO
Haveyouidentifiedareaswherepeoplehavetodirectlypassthingstoeachother(e.g.job
information,spareparts,samples,rawmaterials)?
YES NO
Ifyouhaveidentifiedareaswherepeoplehavetodirectlypassthingstoeachotherhave
youconsideredhowtoeliminatetheneedtooridentifiedwaystoreducetherisk?
YES NO
Sharedtoolsandequipment:Canyoulookforwaystoremovedirectcontactthroughuse
ofdrop-offpointsortransferzones?
YES NO
Doyouhaveanominatedpersonorteamdedicatedtoinfectioncontrol? YES NO
Avoidingunnecessaryworktravel:
Haveyouconsideredwhatwouldjustifytravelbetweenlocations?
YES NO
Ifyourfieldworkershavetosharevehiclesbetweenshiftsorrotas,doyouhaveacleaning
routineforthevehiclesbetweeneachuse?
YES NO
Wherestaffmayberequiredtostayawayfromtheirresidenceovernight,doyoukeeprecords? YES NO
Doyouaudit/checkthisaccommodationtoensuretheycanmeetsocialdistancing
&hygienerequirements?
YES NO
a. Organise work to minimise contact between employees: YES NO
b. Work related travel, field workers, accommodation and visits:
8. COVID-19 Work Force Management:
Area / Issue to Consider for Action Who When
WhereyouhaverespondedNOwhataretheareas/issuesyouneedtoconsiderforaction?

10. Version Date: 10 July 2020.
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Haveyouconsideredhowtohelpstaffmaintainsocialdistancingguidelinesandhygiene
practiceswhentheyhavetodeliverto,orreceivefromothersitesorcustomerpremises?
YES NO
Haveyouconsideredprocedurestoallowdriverstominimisecontactduringdeliveries? YES NO
Areyourstaffempoweredtorefusedelivery/acceptanceiftherecipient/deliverer
appearsunwell?
YES NO
Haveyouconsideredusingelectronicpaymentmethodsandelectronicallysigned
andexchangeddocumentstoeliminatecontactduringpaymentsandexchangeof
documentation?
YES NO
Area / Issue to Consider for Action Who When
9. COVID-19 Workplace – Inbound and Outbound Goods: YES NO
WhereyouhaverespondedNOwhataretheareas/issuesyouneedtoconsiderforaction?
DISCLAIMER:
Thischecklistisforguidancepurposesonlyanddoesnotconstitute,norshouldberegardedas,asubstituteforadvicethat
istailoredtoyourparticularcircumstances.Pleasenote,thischecklistisprovidedontheunderstandingthatyouundertake
yourownindependentresearchinlinewiththeuptodategovernmentguidelinesineffectfromtimetotimesoastoensureits
accuracy.Youassumesoleresponsibilityfortheuseofthischecklistandtheresultsobtainedandconclusionsdrawnfromitsuse.
If you have any queries or would like to discuss further please contact opexquery@investni.com