4. COLLECTION DEVELOPMENT
• The policies and guidelines for building NLM’s collection are described
in the Collection development manual of the National Library of
medicine. The manual is reviewed and updated periodically to reflect
emerging changes in health care and advances in medical research.
NLM coordinates its collection development policies and retention
practices with those of the library of congress(LC) and the National
Agricultural Library (NAL).
6. APPRAISAL AND ACCESSIONING
APPRAISAL – The act of assessing the worth of archives as
documentary evidence or as information in order to
confirm if the entire archival unit or portions of it
ought to be acquired and preserved in the archival
institution.
7. CHARACTERISTICS OF RECORDS
• RECORDS ARE STATISTICS – the records needs to be secured so that
it cannot be changed ,intentionally or accidentally.
8. RECORDS ARE AUTHENTIC
• Which means that the record can be proven to be what it purports to
be.
• Is demonstrated if it can be shown that the person who appears to
have created, sent or received a record did actually create, send or
receive it.
9. RECORDS ARE UNIQUE
• Records are maintained with their content , structure and context
intact , they present a unique sequence of evidence.
10. VALUES OF RECORDS
• derived from the original use that caused them to be created.
11. Primary values
• include administrative, fiscal, legal, and operational value. These
values relate to the usefulness or significance to the creator as
regards managing ongoing, day-to-date programmatic and
housekeeping activities, tracking finances and budgets, and
protecting legal interests. The records that result from these activities
can demonstrate accomplishments, accountability, fiscal
responsibility, and rights and interests.
14. APPRAISSERS AND APPRAISAL TECHNIQUES
• An appraiser is a practitioner who has the knowledge and expertise
necessary to estimate the value of an asset, or the likelihood of an
event occurring, and the cost of such an occurrence.
15. Ongoing Data
• According to the online business education resource Open Learning
World, keeping an ongoing record throughout the year of employee
performance can help managers highlight the positives and negatives
during appraisal time. Maintaining detailed notes throughout the year
and referring to those notes at appraisal time will result in a well-
rounded and accurate account of performance.
16. Self-Evaluation
• According to management consulting organization Toolpack
Consulting, employee self-evaluation can be valuable to the overall
review and easy for a manager to administer. A self-evaluation
commonly consists of a preprinted form requiring the employee to
rate his performance based on several questions. There may be an
essay section as well. Self-evaluations help managers see if
employees share the same views about productivity. Discrepancies
can be discussed at the appraisal meeting.
17. Interaction
• According to the Free Management Library, the interaction between
manager and employee in regard to employee performance should be
an ongoing process. Managers should bring up performance issues as
they arise, rather than wait until evaluation time to point them out.
At appraisal time, the manager and employee should review their
notes and discuss how the solutions for employee issues helped or
hindered employee development.
18. Team Evaluations
• Toolpack Consulting recommends using a form of team evaluation
known as a peer review. This consists of a small group of the
employee's co-workers giving their opinions on her performance in a
panel setting. Not only do workers gain a better perspective of the
jobs performed by their peers, but they also get the opportunity to
openly air grievances. This does not need to be used as the only form
of appraisal, but it is a basic appraisal method that can have valuable
insight for the employee in a nonthreatening and constructive way.
24. ELEMENTS
• is a part or aspect of something abstract, especially one that is
essential or characteristic. More specifically, it may refer to:
• Chemical element, a pure substance of one type of atom.
25. FINDING AIDS
• Finding aids are tools that help a user find information in a specific
record group, collection, or series of archival materials. Examples of
finding aids include published and unpublished inventories, container
and folder lists, card catalogs, calendars, indexes, registers, and
institutional guides. Formal publications that help a user find
information regarding a record group, collection, or series of archival
materials are also finding aids.
• Finding aids can be created by NARA as well as other Federal
agencies, publishers, and private organizations and parties. Finding
aids may be accessioned records.
26. Purpose: Helps users locate
finding aids to the
record group,
collection, or
archival materials
and identifies the
kind of finding aids
available.
27. AUTOMATION
• is the technology by which a process or procedure is performed
without human assistance.[1] Automation [2] or automatic control is
the use of various control systems for operating equipment such as
machinery, processes in factories, boilers and heat treating ovens,
switching on telephone networks, steering and stabilization of ships,
aircraft and other applications and vehicles with minimal or reduced
human intervention. Some processes have been completely
automated.
