1. MEMORANDUM
______________________________________________________________________________
Date: December 5, 2014
To: Elizabeth Pierce, Professor
From: Kyle Bedient, Gustavo Dos Santos, Rich Healey, Kana Ito
Subject: Monroe Community College Lockdown Proposal
Table of Contents
SUMMARY STATEMENT 2
BACKGROUND/ REASON 2
BACKGROUND 2
REASON 2
EXISTING PROCEDURES 4
PROPOSAL DETAILS 5
DESCRIPTION 5
PROBLEMS 5
GAINS 5
COST 6
ACTION STATEMENT 6
ATTACHMENTS 6

2. 2
Summary Statement
We would like to request lockdown drills at Monroe Community College’s Brighton Campus.
Our goal is to provide reasons to perform drills, to emphasize the importance of drills and to
educate faculty members and students to know about the procedures.
Background/ Reason
Background
The problem we are trying to solve is Monroe Community College (MCC) does not have a
lockdown plan in effect. We feel that all students would not know how to perform if MCC
needed to go into a lockdown for any reason. “We are too frequently and too often waking up to
incidences like this around the country.” (Moyer.) MCC does have procedures that all public
safety officers and teachers should know how to perform, but students are not well informed by
the college on what to do in a situation.
The only drill performed at MCC is during the first summer session, running from end of May
until the end of June. Within the approximately fifteen-minute drill, all the professors do is lock
the doors and closing the blinds. The problem with this is that there are not many students on
campus for the drill. We propose to move the drill during the summer semester, to the fall and
spring semesters.
We also encourage all students and faculty to view the procedures video on MCC’s website. It
takes five minutes to watch the video and review the steps on what to do during a lockdown. If a
five-minute video could save your life, would you watch it?
Reason
Since Monroe Community College Brighton Campus is an open campus where anyone,
including faculty, staff, students, and visitors, can come onto the campus buildings at anytime.
Then, we come up with a question if we as students and faculty staff are prepared for any crisis
situations. We say no. Although we do have our own training showing what to do in a situation,
we are not aware of what to do. There is a video on the MCC’s website explaining what to do in
a lockdown. The problem with the video is that very few students know of its existence.
In order to know the statistics of how much people know about MCC’s lockdown procedures, we
created a survey to obtain information from the students about our subject. We learned that
students are not prepared and a lockdown drill is a need.

3. 3
Figure1 Survey Questions #1
As you can see in figure 1, it is clear that a majority of people on the MCC campus is unaware of
the lockdown procedure. We feel it is crucial that all students know what to do during a
lockdown because it could save many lives if a catastrophic event were to take place. The more
people that know the procedures of MCC’s lockdown, the safer we can all stay while at school.
Figure2 Survey Question #2
According to our survey we can note that a lockdown drill is necessary, some of them went into
lockdown drills in high school; however some factors differ depending on institutions. Also, a
majority of people does not know what to do or would need more experiences with drills.

4. 4
Figure3 Survey Question #3
This question of the survey proves that lockdown drills should be a part of mandatory campus
wide trainings since a majority of people would not participate in an optional lockdown drill.
However, question number one clearly shows that people are not prepared for a crisis situation.
Therefore, we strongly recommend that MCC campus wide lockdown drills become mandatory
for everyone to participate on campus.
In case of fire, we know that we are responsible to evacuate from the campus buildings. We
know this because we have a few fire drills on campus every semester. If fire drills prepare us to
react to a fire emergency situation in a specific way, lockdown drills should prepare us to protect
the campus and ourselves.
Existing Procedures
Monroe Community College Public Safety Department’s primary goals are “maintaining a safe
and secure environment.” (“Lockdown—Presented by MCC Public Safety.”) There is a five
minute video clip “Lockdown—presented by MCC Public Safety” on the Public Safety website
introducing our campus lockdown training information. According to the short video clip,
Monroe Community College’s lockdown procedures, when you notice a crisis situation, are
following:
1. Close the door and block the doorway with heavy items such as desks and chairs.
 Keep the door always locked before class to save time and life in case of
emergency.
2. Call Public Safety dispatch.
 585-292-2911 from personal phones
 2911 from campus phones
3. Public Safety activates the emergency alert system.
 A public announce advises the situation to the whole campus.
 Check the hallway and let passing students in quickly.
4. Make the room look unoccupied by turning lights off and closing blinds.
 Silence all personal phones and any communicating devices.

5. 5
5. Hide in an area where you cannot be seen from a hallway or exterior window.
6. Wait for Public Safety officers to clear the situation or for “all clear” announcement.
The specific examples of public announcements during the lockdown are written down on MCC
Emergency Communication Scripts. Please refer to attachment 3.
Proposal Details
Description
The table below is the example time frame for what will be done during a lockdown procedure.
The times are given in minutes. Each step is crucial in performing the lockdown drill.
Lockdown Time Frame Procedure
0:00 An emergency comes on warning people that it’s a drill stating what to do. The
message cycles through three times.
0:02 A message is announced that tells people what to do if it’s a lockdown drill.
0:04 Students must find a secure room. Steps to make them secure are in place. Anyone
not in line with the drill is given small cards for procedures.
0:08 Communication takes place to report what took place between the staff.
0:12 A message comes on that states that the drill has been concluded.
Table 1 LockdownTimeFrameProcedure
Public Safety Officer Mr. Richard Schill, who is in charge of lockdowns, mentioned, “The one
hour consists of 10 minutes of the actual drill.” The rest of the time involves a debriefing
session, which includes positives of the drill and the negatives of things to improve on as well.
The implementation of the lockdown would consist of two fifteen-minutes-campus-wide
lockdown drills per semester. We understand that not all students are on campus at the same
time of day. Some are there for the morning, some only afternoon, and some both. We would
propose to do one drill during a morning class at 10am or 11am. The second drill would be in
the afternoon at 3pm or 4pm. The two drills would be performed on different days so we do not
disrupt students and teachers twice in the same day. This way, we can inform as many MCC
students as possible about the specific procedures.
Problems
By implementing the lockdown drills, they will take up whole or partial scheduled class times;
some instructors, therefore, may be required to adjust their curriculum or their time allocation
accordingly. However, through having drills, staff and students will be more knowledgeable on
how to react in case of life threatening emergency to protect our campus and lives.
Gains
Having lockdown drills on campus will enhance emotional and safety gains. According to
Professor Ofsowitz at Monroe Community College, students can be either annoyed or frustrated
with lockdown drills. However, people that like to feel safe, might think a lockdown drill will be
a good idea, since they will feel secure and ready for a real situation. In a safety perspective, the
students and faculty will be ready for a real situation. The lockdown drill will be a form of
training for a situation that can occur.

6. 6
Cost
Cost Breakdown:
Each time MCC practices a drill, it will cost approximately $700 dollars. The cost of $1400
dollars per semester we believe is well worth the money, because it could save many lives. You
can’t put a price on protecting people, and one of MCC’s priorities is to keep all students and
faculty safe.
According to the Assistant Chief of Public Safety Mr. Kevin Hall and the person in charge of
lockdowns Mr. Richard Schill, there are a few costs and procedures in place. Mr. Schill stated,
“The costs are based on man hours, drill staffing, and training materials.” Attached is a list of
staff members working the drill. A sum of $500 will be distributed between all the people listed.
Also, “Emergency: LOCKDOWN PROCEDURES” will be printed. Please refer to attachments
1 and 2. The breakdown of the cost is following:
Cost Detail
Payments for the staff members $500.00
Cost of handouts $200.00
Total $700.00
Table 2 Lockdown Drill Cost Detail
Action Statement
We recommend that Monroe Community College put lockdown drill into effect. The purpose of
implementing the lockdown drills is to reduce expected panic and to save lives on campus. In the
training film. “We have provided you with several suggestions on what you can do when faced
with a lockdown. While situation is different, thinking ahead and using environmental awareness
will truly lead to having a safer community here at the College.” Physically experiencing the
drills will help people on campus to save our lives in case of emergency. May we proceed to
implement the proposal?
Attachments
Attachment 1: Monroe Community College Emergency: Lockdown
Attachment 2: Staffing for Lockdown Drill
Attachment 3: MCC Emergency Communication Scripts
Attachment 4: Steps to Take During “LOCKDOWN”

7. 7
Works Cited
Dorn, Chris. "Campus Safety Magazine." Campus Safety Magazine. N.p., n.d. Web.
Klein, Ezra. "Twelve Facts about Guns and Mass Shootings in the United States."Washington
Post. The Washington Post, 14 Dec. 2012. Web.
Keys, Matthew. "Database: U.S. School Shootings since December 2012." The Desk. N.p., 27
Oct. 2014. Web.
“Lockdown—Presented by MCC Public Safety.” Monroe Community College Public Safety
Department. Monroe Community College Public Safety Department, 15 Nov. 2013. Web.
7 Nov. 2014.
Moyer, Justin, Brian Murphy, and Nick Kirkpatrick. "‘Chaos’ at Florida State University:
Gunman Wounds 3, Killed in Shootout with Police." Washington Post. The Washington
Post, 20 Nov. 2014. Web. <http://www.washingtonpost.com/news/morning-
mix/wp/2014/11/20/report-shooting-at-fsu/>.