Presentation on Review of Instant Time Management based on Brain Clegg of UK

2. ENGR: Muhammad Yousaf Rao
ADDL: Chief Engineer, DBDP, Chilas

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•ABOUT THE AUTHOR
•THEME OF THE BOOK
•TIME MANAGEMENT
•MANAGING YOUR SELF
•MANAGING OUTSIDE INFLUENCE
•EXERCISES
•OTHER RESOURCES
•IMPORTANT TIPS
•COMMENTS

5. About The Author
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Brian Clegg born in 1955
at Lancashire, UK.
Graduate of Cambridge
University.
Writer of popular science books, covering
topics including light, infinity, quantum
entanglement and surviving the impact of
climate change.

6. About The Author
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 He was a journalist and Creativity
consultant.
 A well known writer in the Traditional
print media and on the web as well
 The book shows him to be a human
psychologist and a sociologist as well

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“How we can change our attitude /
behaviors towards time management”
DISCIPLINE

8. TIME MANAGEMENT
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Time management – Discipline
– Common Sense
 Good time management – Do more
and having a better life.
Time Management – Effectively
balance work and social life.

9. Instant Time Management
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• Big time management message is, “not to do
everything at once but break up a task into
manageable chunks”.
• Delegation is a highly effective time
management tool.
• Why instant?

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 Manage Yourself
- Transform way to use time to reduce your stress
 Manage Other People
- Learn how to deal interruptions & disrupt your day
 Manage the World
- Learn how to deal with external factors either help or
hinder your day

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Be comfortable with the environment
Always adopt the approach to work in
most comfortable environment
Highly structured Time Management
solutions to simple ideas

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Make use of time according to your
requirements
Be aware of your requirements before
getting started.
Don’t ignore your body needs, working
despite illness can be a bad time
management.

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Keep balance in your private life and home
life
Avoid clash in both
Never spend more than 20 minutes on phone
calls each day.

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Pareto’s Principle (80/20 Rule)
 80% of Work gives 20% Results & 20% of
Work gives 80% Results
 Effective v/s Efficient
 Smart work v/s Hard work

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. Crisis
. Pressing problems
. Deadline-driven projects,
meetings, preparations
I
. Preparation
. Prevention
. Values clarification
. Planning
. Relationship building
. True re-creation
. Empowerment
IIImportant
Urgent Not Urgent
. Interruptions, some
phone calls
. Some mail, some reports
. Some meetings
. Many proximate,
pressing matters
. Many popular activities
. Trivia, busywork
. Some phone calls
. Time wasters
. “Escape” activities
. Irrelevant mail
. Excessive TV
NotImportant
III IV
StephenCovey’sTimeManagementMatrix

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 Are you in Quadrant I because of the
urgency or the importance?
 If urgency dominates, when importance
fades, you’ll slip into Quadrant III.
 But if you’re in Quadrant I because of
importance, when urgency fades you’ll
move to Quadrant II.

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 Urgency itself is not the problem…
 When urgency is the dominant factor in our
lives, importance isn’t
 What we regard as “first things” are urgent
things

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 Interruptions we face during the day
 Being a slave on the telephone
 Unexpected/Unwanted visitors
 Needless reports/Junk mail
 Meetings without agenda

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 Procrastination
 Afraid to Delegate
 Not Wanting to Say "NO"
 Low Self-Esteem
 Problems With Objectives/Priorities

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 Negative Thoughts
 Negative People
 Low Self-Esteem
 Fear of Failure
 Fear of Rejection / Criticism

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 Enter the RISK ZONE
 Communicate & Clarify Values
 Analyse your use of TIME - "80/20“
 Do not “REACT” to Urgency
 Deal with One Paper only Once

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 Allocate time according to Priorities (Quiet
Hour, Session I,II,III,IV)
 "TO DO LIST“ (Top 3 Priorities today)
 Have a Follow through
 Learn to say two letter word - "NO"
 Visualization and Auto-Suggestion
 Delegate low Priority Item

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S - Specific & Self
M - Measurable
A - Achievable & Positive
R - Realistic & Rewarding
T - Time Bound

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Why TIME MANAGEMENT ?

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Other people disturb your plans
Keep your own time under control.
No one can operate in total isolated from
everyone else.
Managing other people impact on your
time is just as important as managing
your own.
MANAGING OUTSIDE INFLUENCE

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People have very specific ways of using
up your time.
Extra ordinary Communication prevents
you form getting something done.
Some people on world wide web want
to import useless information to you
eating up your precious time.
MANAGING OUTSIDE INFLUENCE

30. MANAGING THE WORLD
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Computer and the network can be huge
time waster if not used properly.
Technology is first class two edged sword
Meetings are a more complex problem.

31. EXERCISES OF 5 TO 20 MINUTES EACH
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Some of the exercises are as under:
Talent spotting;
is to explore the major strengths in one’s life.
Dream day;
helps clarify what you want to do with your
time and fix objectives that you want to
achieve.

32. EXERCISES
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Obstacle map;
what obstacles are preventing you from
stating / moving immediately towards goal.
Focus;
Allocate time to things you really want to
do.

33. IMPORTANT TIPS
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List of the talents
Map out exactly what you would do if
you have a whole day.
Breakdown the work in categories
List out obstacles preventing you from
moving immediately.
Assign worth to your goal like cash.

34. IMPORTANT TIPS
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Spread your priorities to specify of period if
the day obtains maximum efficiency.
Focus on your priorities both work and
social LIFE.
Reduce irrelevant interruption.
Don’t take work at home.
Say no with special technique so that you
are not labeled unhelpful.

35. IMPORTANT TIPS
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Reduce listening phones/What’s app.
Produce report to generate action.
During traveling do something effective.
Always have brief agenda before
meeting.
General action notes instead of minutes.

36. conclusion
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 There are certain concept and examples which
are not useful or which are not practiced in our
society BUT
 but these may be adopted.
 It is a wonderful book, if followed, even half of
the above tips, time management issues in our
lives will be settled to some extent.
 After returning from this course, I shall try to
adopt these techniques in my life.

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