The purpose of this Guide is to give an introduction to ROTARY and to our club,                 the Rotary Club of Burnham...
THIS GUIDE IS ARRANGED IN SECTIONSq       Rotary Backgroundq       Being a Rotarianq       A Year in Rotaryq       How...
q  Rotary Missionq  Rotary Objectiveq  History & Organisationq  Rotary Club of Burnham Beeches (RCBB)q  Why is Rotary...
Rotary MissionThe Mission of Rotary Club members is to work to:u  combat hungeru  improve health and sanitationu  provi...
Rotary ObjectiveThe Object of Rotary is to encourage and foster the ideal of service as a basis ofworthy enterprise and, i...
History & Organisationu  Rotary was formed in Chicago in 1905 and the worldwide Administrative    Headquarters, Rotary In...
Rotary Club of Burnham Beeches (RCBB)Our Club meets every Thursday at 7.30pm at:                              The Tudor Ba...
Why is Rotary Special?Joining a voluntary organisation is a special step for most of us.We:v  are a group of like minded ...
q  Why become a Rotarian?q  New Member Experiencesq  What might it cost?q  Expectations & Participationq  Attendance ...
Why become a Rotarian?v  Maybe you’ve seen a need in your own community and wondered how you   could help?v  Maybe you w...
New Member ExperiencesMark - Each member takes it upon themselvesto introduce themselves, and from day one,           Stew...
What might it cost?Typical annual costs (£800 to £1200) will vary depending on your level of participation inweekly Club M...
Expectations & Participation~   Meetings  ~  Service Activities ~ Social Activities_______________________________________...
Attendance & EtiquetteWe aim to be a friendly and relaxed Club but some policies and procedures help thesmooth running of ...
How do I join?Usually you are invited to join a Rotary Club.However whether you contact us in the first instance or are in...
q  The Rotary Business Yearq  Social Eventsq  BeechNote             Rotary Club of Burnham Beeches – Club Guide
The Rotary Business YearThe Rotary Year runs from 1 July to 30 June, with 12 Rotary themedmonths.Important events for RCBB...
Social Eventsu  President’s Night, currently in Aprilu  Every quarter, on a 5th Thursday month, Club holds a Partner Eve...
BeechNoteBeechNote is RCBB’s monthly 2 page “snapshot” publication:v  reporting on current topical items within Clubv  p...
q  MicroCredit in Malawiq  Local Project Supportq  End Polio Now             Rotary Club of Burnham Beeches – Club Guide
MicroCredit in Malawi                     Rotary Hand Up for Africa                          We’ve Made It!As a result of ...
Local Project Support~    Kids OutFor this annual event we organise a day out at a theme park (or similar) tobenefit young...
End Polio NowWhat is your vision for a better world?The Rotary Foundation enables Rotarians to advance world understanding...
q  Opera Sulisq  Supper Clubq  French Exchange             Rotary Club of Burnham Beeches – Club Guide
Opera SulisIn general we aim to do fundraising from the public outside the Club butsometimes we can combine the two.²  La...
Supper ClubA good example of our social activities is the Supper Club formed in 2009.²  RCBB members (and wives / partner...
French Exchange              Rotary Clubs of Amberieu-en-Bugey                     & Burnham BeechesIt was following an ex...
q  International & Foundation Committeeq  Community Committeeq  Youth & Vocational Committeeq  Donkey Derby Committeeq...
International & Foundation                          CommitteeThe Rotary Foundation is the charitable arm of Rotary Interna...
Community                                  CommitteeWe organise and take part in local events. Some of these raise monies ...
Youth & Vocational                            CommitteeFor much of its existence RCBB has been working closely with local ...
Donkey Derby                                    CommitteeThis is the major fundraising event undertaken each year by our C...
Club Services                                       CommitteeChaired by Club’s President-Elect (Next Club President) and a...
q  Councilq  Presidentq  Secretaryq  Treasurerq  Sergeant-at-Armsq  Duty Officerq  Public Relations Officerq  Webm...
CouncilThe Council is the Governing Body of the Rotary Club - a bit like a Board ofDirectors.Members include:President, Se...
PresidentThe President is the titular head of the Rotary Club.He / She represents the Club at various outside events as we...
SecretaryThe primary role of Club Secretary is to help the club function effectively.This means being familiar with RIBI a...
TreasurerThe Treasurer is accountable for keeping the financial matters of the Club ingood order, operating and reporting ...
Sergeant-at-ArmsThe Sergeant-at-Arms role is part serious and part entertainment.The Sergeant-at-Arms is responsible for c...
Duty OfficerThe Duty Officer role is similar to that of an MC.The main duties are:Ø  Arrive early, set out the Club Regal...
Public Relations OfficerThe PR Officer Role’s main duties are:v  Create awareness of club activities and projects among c...
WebmasterThe intended purposes of the Club Website are to:Inform and Publicise to the world at large the Club’s activities...
RCBB - Club Guide
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RCBB - Club Guide

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The purpose of this Guide is to give an introduction to ROTARY and to our club, the Rotary Club of Burnham Beeches (RCBB). 
This Guide can also be used as a mini-reference for new members in their first year in the club.

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RCBB - Club Guide

  1. 1. The purpose of this Guide is to give an introduction to ROTARY and to our club, the Rotary Club of Burnham Beeches (RCBB) Topic Summaries give an overview of our club to prospective members This Guide can also be used as a mini-reference for new members in their first year in the club
  2. 2. THIS GUIDE IS ARRANGED IN SECTIONSq  Rotary Backgroundq  Being a Rotarianq  A Year in Rotaryq  How we Helpq  Fellowship & Socialisingq  Working Groups (Committees)q  Key Roles In each Section there are several Topic Summaries Rotary Club of Burnham Beeches – Club Guide
  3. 3. q  Rotary Missionq  Rotary Objectiveq  History & Organisationq  Rotary Club of Burnham Beeches (RCBB)q  Why is Rotary Special? Rotary Club of Burnham Beeches – Club Guide
  4. 4. Rotary MissionThe Mission of Rotary Club members is to work to:u  combat hungeru  improve health and sanitationu  provide education and job trainingu  promote peaceu  eradicate poliou  undertake countless local community, youth and charity-support projects The Rotary Motto is “Service Above Self” Page Rotary Club of Burnham Beeches – Club Guide 4
  5. 5. Rotary ObjectiveThe Object of Rotary is to encourage and foster the ideal of service as a basis ofworthy enterprise and, in particular, to encourage and foster:u  the development of acquaintance as an opportunity for serviceu  high ethical standards in business and professions; the recognition of the worthiness of all useful occupations; and the dignifying of each Rotarians occupation as an opportunity to serve societyu  the application of the ideal of service in each Rotarians personal, business, and community lifeu  the advancement of international understanding, goodwill, and peace through a world fellowship of business and professional persons united in the ideal of service Page Rotary Club of Burnham Beeches – Club Guide 5
  6. 6. History & Organisationu  Rotary was formed in Chicago in 1905 and the worldwide Administrative Headquarters, Rotary International (RI), remain based in the USA.u  Rotary is represented on every continent.u  There are 1850 Clubs in Great Britain and Ireland and these are divided into 29 Districts.u  A District Governor is elected for one Rotary year (1st July to 30th June) to administer each district; he / she is a member of the governing body of RIBI, the General Council.u  All Rotary Clubs in Britain and Ireland (RIBI) are affiliated through RIBI to RI. Page Rotary Club of Burnham Beeches – Club Guide 6
  7. 7. Rotary Club of Burnham Beeches (RCBB)Our Club meets every Thursday at 7.30pm at: The Tudor Barn, South Bucks Bridge Centre, Britwell Road, Burnham SL1 8DFThe Club was chartered in April 1985.It was sponsored by the Rotary Club of Burnham which itself had beensponsored by the Rotary Club of Slough.RCBB’s governing body is the Club Council comprising the Officers:~ President ~ President-Elect~ Immediate Past President ~ One or more Vice-Presidents~ Secretary ~ Treasurer~ And up to six ordinary membersAt end 2012 RCBB has about 40 members.Members serve on one or more Working Groups (Service Committees). Page Rotary Club of Burnham Beeches – Club Guide 7
  8. 8. Why is Rotary Special?Joining a voluntary organisation is a special step for most of us.We:v  are a group of like minded people with whom we can share fellowshipv  have a lot of fun & satisfaction from what we enjoy and dov  want to put something back into the broader CommunityRotary is much more than a pleasant club with weekly supper and meetings. We are part ofa worldwide organisation which allows each of us to give as little or as much we can to helpothers while enjoying mutual fellowship. Always remember, our motto is “Service Above Self”Many of us come from demanding business & professional environments where we recognisethe rewards that come from being outward looking. However, we are not looking for analternative job!The beauty of Rotary is that it expands our lives rather than taking over. We are able to giveof ourselves to others when we can.The days when Rotary was just an adjunct to business, have long passed. Further, when wetravel both within the UK & worldwide, we find a ready fraternity of Rotarians with whom wecan feel an immediate affinity. Page Rotary Club of Burnham Beeches – Club Guide 8
  9. 9. q  Why become a Rotarian?q  New Member Experiencesq  What might it cost?q  Expectations & Participationq  Attendance & Etiquetteq  How do I join? Rotary Club of Burnham Beeches – Club Guide
  10. 10. Why become a Rotarian?v  Maybe you’ve seen a need in your own community and wondered how you could help?v  Maybe you want to use your professional skills to help others — or even to learn new skills?v  Maybe you’re seeking connections with other service-minded people in your community or abroad?v  Whatever your reason, joining Rotary can help you achieve these goals, and so much more. Read the experiences of recent new members of RCBB: Page Rotary Club of Burnham Beeches – Club Guide 10
  11. 11. New Member ExperiencesMark - Each member takes it upon themselvesto introduce themselves, and from day one, Stewart - Before I joined I knew several clubyou feel part of the team. members through other social contact.You are welcomed by both member’s and their I was invited to speak to RCBB about my 2009wives or partners. Marathon fundraising for the hospital that was treating my wife’s Leukaemia; the club made aOne recent event, the international week-end generous donation to start my fundraising.with the French, was a particular highlightwhere there was friendly banter and the After my wife died the club made a furtherforging of long term relationships. You soon donation and gave me a lot of personalcome to realise that all groups around the support.world are all very similar - it makes youappreciate what a large organisation the Later I joined the club and have since madeRotary stands for and how, if you travel, you more friends and learnt more about Rotary.can always find a Rotarian! I am proud of what my club does in variousThe structure of meetings, events and local projects and what Rotary doesprogrammes are well organised. Members are internationally with the campaign to eliminatekept informed and asked for their input Polio in the World.regarding events, dates, venues etc. You areinvited to participate and get involved with I am really pleased that I joined Rotary andevents, fresh ideas and new suggestions are hope to contribute more in the future.always welcome. Page Rotary Club of Burnham Beeches – Club Guide 11
  12. 12. What might it cost?Typical annual costs (£800 to £1200) will vary depending on your level of participation inweekly Club Meetings and the various Social / Fundraising events.The principal monthly / annual / occasional elements are:Monthly subscription @ £65 which covers:ü  Four dinners per month @ £12 each (NB £12 is refunded for dinners not attended)ü  Contribution (£17) to room hire, general club running costs, President’s Night Function, French Rotary Club visitAnnual subscription @ £50 which goes towards Club running costs and RI contribution£costs for occasional / optional events are:ü  “5th Thursdays” Supper with Partners £12 p/pü  Social Fundraising events /ü  Partner Suppers / Sweepstakesü  Bi-annual French Rotary exchange visit £50 to £200 per couple when in UK / Travel costs only - if you choose to visit Amberieu Page Rotary Club of Burnham Beeches – Club Guide 12
  13. 13. Expectations & Participation~ Meetings ~ Service Activities ~ Social Activities__________________________________________________~ Meetings ~ Service ActivitiesRegular attendance at weekly meetings ²  “Service Above Self” is the essence ofis key to: Rotary²  enjoying Fellowship and getting ²  Members should participate in several involved committees over time²  knowing what’s going on²  influencing the direction of RCBB ²  Make your preferences known e.g. Youth (New Generation) / Community Service / InternationalIf you can attend a meeting, you should:²  some come to all our meetings; some ~ Social Activities come to fewer²  all members should come to at least There is a variety of social activities in which to half of the meetings participate or organise:²  if you are away from home, visiting other clubs is an excellent way of ²  Home Supper Club experiencing Rotary in UK & Overseas ²  Theatre trips ²  Carol Singing Page Rotary Club of Burnham Beeches – Club Guide 13
  14. 14. Attendance & EtiquetteWe aim to be a friendly and relaxed Club but some policies and procedures help thesmooth running of the Club and seek to respect the wishes of the majority.__________________________________________________~ AttendanceHopefully you will be able to attend many meetings. On occasions that you are unable, thereare several ways to advise the Steward (and the caterers) either in advance or at short notice.Then you can be credited £12 for meals not taken.If you will be away for a prolonged period – say longer than a month - you should register yourabsence with the Club Secretary.~ Dress CodeRotarians should wear “business dress” for meetings. This implies a suit, blazer or sportsjacket for men and its equivalent for women.~ Badges & RegaliaRotary lapel badges are worn at all meetings – and indeed as a badge of honour whenever thisis practicable.Officers’ (President and President Elect) wear their insignia at all RCBB meetings. Page Rotary Club of Burnham Beeches – Club Guide 14
  15. 15. How do I join?Usually you are invited to join a Rotary Club.However whether you contact us in the first instance or are invited along by a friendwho is a Rotarian you are sure to be shown a warm welcome.You will be assigned a “buddy” from amongst our members who will make sure that youget regular invitations, introduce you to other members and make sure that you get agood appreciation of what belonging to Rotary Club of Burnham Beeches is like.Also to help you decide you should come to at least 4 of our meetings, one of whichmust be a Business Meeting.You will then make an application which will then be considered by the Club and you willbe formally inducted at a meeting by the Club President.After induction you will be assigned to one or more committees taking into account theinterests you expressed.Then you will be a Rotarian! Page Rotary Club of Burnham Beeches – Club Guide 15
  16. 16. q  The Rotary Business Yearq  Social Eventsq  BeechNote Rotary Club of Burnham Beeches – Club Guide
  17. 17. The Rotary Business YearThe Rotary Year runs from 1 July to 30 June, with 12 Rotary themedmonths.Important events for RCBB are:u  July – new RCBB Officials, Council & Working Groups (Committees) startu  November & May – Officials for the following Rotary Year are first nominated then confirmed at Special General Meetings (SGM)u  May - Donkey Derby, RCBB’s key fundraising eventu  June – handover to incoming Officials; Committee Chairmen present their plans for the coming year Page Rotary Club of Burnham Beeches – Club Guide 17
  18. 18. Social Eventsu  President’s Night, currently in Aprilu  Every quarter, on a 5th Thursday month, Club holds a Partner Evening to which partners are invitedu  Every 8 weeks or so, Club holds a Guest Evening to which members are encouraged to invite guests including those who might be interested in becoming future membersu  During the first half of the Rotary Year, Community Committee normally holds a sociable fund raising eventu  During the second half of the Rotary Year, International Committee normally holds a sociable fund raising event Page Rotary Club of Burnham Beeches – Club Guide 18
  19. 19. BeechNoteBeechNote is RCBB’s monthly 2 page “snapshot” publication:v  reporting on current topical items within Clubv  presenting the forthcoming Club programme of eventsIt is for internal consumption of Club Members, Rotary District 1090officials and potential new Rotary members. It is not for issue to thegeneral public.It was voted Rotary District 1090 “Best Bulletin” 3 times, most recently in2011-12. Page Rotary Club of Burnham Beeches – Club Guide 19
  20. 20. q  MicroCredit in Malawiq  Local Project Supportq  End Polio Now Rotary Club of Burnham Beeches – Club Guide
  21. 21. MicroCredit in Malawi Rotary Hand Up for Africa We’ve Made It!As a result of the enthusiasm and support of Clubs in District 1090, over the lastfive years, incredibly we have just achieved and exceeded our original, and thenseemingly unobtainable, stretch target of £100,000.Our latest cheque to Opportunity International brings the sum raised by clubsin our district, with some support from partner Rotary clubs in France and severalprivate individuals, to £101,767.This fantastic sum has directly supported around 800 entrepreneurs, who havereceived loans to build their small businesses into profitable enterprises.Indirectly, as a result of their increased profits a further 4000 people includingmany children will have benefitted from better nutrition, healthcare, educationand shelter.The money we have provided will continue to benefit others as it is continuallyredeployed over the years to come. Small businesses have started to grow andburgeon because of our efforts bringing new stability, health and prosperity tothose who like them are at the bottom the ladder in the Kasungu area of Malawi. Page Rotary Club of Burnham Beeches – Club Guide 21
  22. 22. Local Project Support~ Kids OutFor this annual event we organise a day out at a theme park (or similar) tobenefit younger local children especially those who are disadvantaged.~ Burnham Youth ClubWe provide financial and resource support which has assisted them todevelop and attract over 100 young people.~ International Play DayWe provide a marquee equipped with several games features along withprizes.~ PadstonesWe support this organisation in its endeavours to home and supporthomeless young persons aged between 16 and 21. Page Rotary Club of Burnham Beeches – Club Guide 22
  23. 23. End Polio NowWhat is your vision for a better world?The Rotary Foundation enables Rotarians to advance world understanding,goodwill, and peace through the improvement of health, the support ofeducation, and the alleviation of poverty.After 25 years of hard work, Rotary and its partners are on the brink oferadicating this tenacious disease, but a strong push is needed now to rootit out once and for all. It is a window of opportunity of historic proportions.Reaching the ultimate goal of a polio-free world presents on-goingchallenges, not the least of which is a hundreds of million dollar fundinggap. Of course, Rotary alone cant fill this gap, but continued Rotarianadvocacy for government support can help enormously.As long as polio threatens even one child anywhere in the world, childreneverywhere remain at risk. The stakes are that high. Page Rotary Club of Burnham Beeches – Club Guide 23
  24. 24. q  Opera Sulisq  Supper Clubq  French Exchange Rotary Club of Burnham Beeches – Club Guide
  25. 25. Opera SulisIn general we aim to do fundraising from the public outside the Club butsometimes we can combine the two.²  Last year we were offered the school hall at nearby Caldicot Prep School²  We sold 150 tickets – 50 of them to our own members and partners.²  The Opera Sulis group of professional opera singers performed aria from operas, operettas, musicals and other pieces²  A hot buffet dinner was prepared by outside caterers²  We organised a cash bar²  Everyone had a brilliant time and we raised over £1500 for our Club charities. Page Rotary Club of Burnham Beeches – Club Guide 25
  26. 26. Supper ClubA good example of our social activities is the Supper Club formed in 2009.²  RCBB members (and wives / partners take turns to organise a dinner party for 6 or 8 people²  The hosts provide a main course²  The guests provide starter & dessert²  On each subsequent occasion the hosts and guests change – presenting the opportunity to meet and dine with different members Page Rotary Club of Burnham Beeches – Club Guide 26
  27. 27. French Exchange Rotary Clubs of Amberieu-en-Bugey & Burnham BeechesIt was following an exploratory visit during the first year of the Club in 1985 that theseexchange visits developed.At that time, a group of four members decided to visit a Rotary club in France whilstentering a Rotaract ‘Nouveau Beaujolais’ wine contest.In seeking a club meeting on a Tuesday evening, we found two – one at St EtienneSouth West of Lyon and the other at Amberieu en Bugey to the East. A coin flip decidedwe should visit the Amberieu Club.After making a further two quick informal visits, the first visit of a group of 8 of ourmembers with wives took place in 1987 with all our members staying in the home of anAmberieu Rotarian.This proved so successful, that 10 members of the Amberieu Club came to visit us thefollowing year. Thus, exchange visits have taken place every year since then with strongpersonal friendships becoming well developed.The 2012 exchange visit became the 25th! Page Rotary Club of Burnham Beeches – Club Guide 27
  28. 28. q  International & Foundation Committeeq  Community Committeeq  Youth & Vocational Committeeq  Donkey Derby Committeeq  Club Services Committee Rotary Club of Burnham Beeches – Club Guide
  29. 29. International & Foundation CommitteeThe Rotary Foundation is the charitable arm of Rotary International.Through Foundation grants, Rotarians are able to advance worldunderstanding, goodwill and peace through health improvement, educationsupport and the alleviation of poverty.The role of the committee is to develop and implement plans to support theRotary Foundation through participation in grant projects and otherinternationally oriented projects (e.g. Shelter Box / MicroCredit). Page Rotary Club of Burnham Beeches – Club Guide 29
  30. 30. Community CommitteeWe organise and take part in local events. Some of these raise monies thatwe donate to local charities. We also provide assistance to other localorganisations and to local people in a variety of ways.Annual events that we organise / take part in include:v  Burnham Carnivalv  Football Tournament for under-8sv  Burnham Christmas Fayrev  Carols on the Green at Farnham Commonv  Disco, Quiz or a similar social event for members, family and friendsv  Burnham Beeches 10K RunWe provide assistance to the Well @ Lent Rise, a Burnham charity thatprovides a range of valuable services to the local community.We provide c. 130 beautifully illustrated dictionaries to those children whoare due to leave two local primary schools each summer. Page Rotary Club of Burnham Beeches – Club Guide 30
  31. 31. Youth & Vocational CommitteeFor much of its existence RCBB has been working closely with local schoolse.g.:ü  Mock interviews at Burnham Grammar and Burnham Upperü  Mentoring & Achievement Awards at Burnham Upper (now Burnham Park Academy)ü  “Understanding Industry” presentations at Burnham Upperü  Installation of a computer suite at Lynch Hill Primaryü  Kids Out excursions for Priory and Lynch Hill Primariesü  A garden at St Mary’s Primaryü  Provision of Dictionaries for Life at all the primary schools on our territoryü  Inauguration of an Interact (young persons) Club within Burnham Grammarü  Poetry and Prose Prizes throughout Burnham Grammar Page Rotary Club of Burnham Beeches – Club Guide 31
  32. 32. Donkey Derby CommitteeThis is the major fundraising event undertaken each year by our Club, raising £13,000in 2012.Founded more than 20 years ago, it has now raised a total of over £250,000 for a rangeof good causes as well as providing a top-notch community event.It always takes place on the Spring Bank Holiday Saturday in Burnham Park. It is amajor feature in Burnham’s social calendar, provides an opportunity for othercommunity groups to raise funds and includes a funfair.A committee is established the preceding August and meets monthly to plan the eventencompassing:Ø  Budget & Beneficiaries FREEØ  Programme / Advertising / Publicity ENTRYØ  Donkey sponsorship / Tote / CollectingØ  Arena events – donkeys / riders /Ø  other acts / stalls / funfair a communityØ  Car parking / First Aid / Health & Safety event by the: Rotary ClubAll members of Club are expected to attend. of Burnham Beeches Page Rotary Club of Burnham Beeches – Club Guide 32
  33. 33. Club Services CommitteeChaired by Club’s President-Elect (Next Club President) and accountable for Club’s promotion andeffective operation:~ Publicity & RepresentationPromotes the Club’s image through social media, press, broadcast and social media. Arranges Club’s rolein civic events like Armistice Day~ MembershipSeeks and encourages new members; works to retain current members. Identifies preferences and skillsof members to help with good succession planning. Produces RCBB Club Guide for prospective and newmembers~ WebmasterMaintains Club’s website http://www.rcbb.co.uk/~ ProgrammeArranges interesting speakers and activities for weekly meetings; produces the monthly BeechNotenewsletter~ Health & SafetyEnsures compliance with good practice so members, guests, public and environment are safeguarded~ Venues & AttendanceNegotiates and maintains good relations with meeting venues. Ensures venues are properly informed ofthe numbers that will attend; maintains attendance records Page Rotary Club of Burnham Beeches – Club Guide 33
  34. 34. q  Councilq  Presidentq  Secretaryq  Treasurerq  Sergeant-at-Armsq  Duty Officerq  Public Relations Officerq  Webmaster Rotary Club of Burnham Beeches – Club Guide
  35. 35. CouncilThe Council is the Governing Body of the Rotary Club - a bit like a Board ofDirectors.Members include:President, Secretary, Treasurer and the Chairman of each of our Committees.At the start of each Rotary Year, Committee Chairmen produce a plan which isdiscussed and approved by the Council.The Council meets monthly and each Chairman produces a monthly reportwhich highlights the progress that is being made. This is reviewed beforebeing published on the members’ website.Minutes of all monthly Council meetings are emailed to all members andmembers are encouraged to raise any matters they wish at the monthlyBusiness Meeting. Page Rotary Club of Burnham Beeches – Club Guide 35
  36. 36. PresidentThe President is the titular head of the Rotary Club.He / She represents the Club at various outside events as well as chairing allClub and Council meetings.The role rotates on an annual basis and each President is responsible fordeveloping their own theme for the year. As an example, the currentPresident’s theme is “Achieving Success Together”.At the start of each Rotary Year, The President is responsible for appointing allCommittee Chairman and agreeing the membership of each Committee. Page Rotary Club of Burnham Beeches – Club Guide 36
  37. 37. SecretaryThe primary role of Club Secretary is to help the club function effectively.This means being familiar with RIBI and Standard Club Constitution and RIProcedures and being available for guidance on procedures for theadministration of the club.The day to day duties include:²  Working with other club leaders²  Sending out notices of Club and Council meetings; recording and maintaining minutes of those meetings²  Reporting to RI, RIBI and district²  Maintaining membership records²  Performing other Secretarial duties Page Rotary Club of Burnham Beeches – Club Guide 37
  38. 38. TreasurerThe Treasurer is accountable for keeping the financial matters of the Club ingood order, operating and reporting in accordance with good practice.Main duties include:v  Preparing annual accounts and getting them inspected or audited externallyv  Consolidating the committees’ budgets and preparing Club annual budgetsv  Updating budgets and accounts on a monthly basis so Council and Club can understand how we are progressing against plan and take any appropriate corrective actionsv  Managing receipt & payment of funds for both Club & Charitable (Trust) purposesv  Managing the meal account so that members are charged for meals and refunded where appropriate Page Rotary Club of Burnham Beeches – Club Guide 38
  39. 39. Sergeant-at-ArmsThe Sergeant-at-Arms role is part serious and part entertainment.The Sergeant-at-Arms is responsible for chastising or punishing Members whoare deemed to have behaved inappropriately during the meeting.He or she extracts small fines for “misdemeanours” which are collected on thenod each evening and given annually to charity.Examples of behaviour “meriting” a fine are:ü  Delaying the start of proceedings by hanging around in the barü  Talking over the President when he is trying to address the Club etcü  Not submitting your contribution to the Club Guide in a timely manner Page Rotary Club of Burnham Beeches – Club Guide 39
  40. 40. Duty OfficerThe Duty Officer role is similar to that of an MC.The main duties are:Ø  Arrive early, set out the Club RegaliaØ  Carry out any checks and actions specified in the risk assessment.Ø  Welcome the Speaker and any Visitors from other Clubs and GuestsØ  Collect meal cost from visitors and guests (£12 each)Ø  Say GraceØ  Announce the Visitors and Guests & their member hostØ  Read the Object of Rotary (at business meeting)Ø  Give the Vote of Thanks to the SpeakerØ  Write a summary of the Speaker presentation & email to WebmasterEach Rotarian can expect to be Duty Officer perhaps twice a year. Page Rotary Club of Burnham Beeches – Club Guide 40
  41. 41. Public Relations OfficerThe PR Officer Role’s main duties are:v  Create awareness of club activities and projects among club members, media, and the communityv  Work with the club membership officer to support their recruitment efforts.v  Know Rotary’s key messages and use them when speaking in publicv  Become familiar with / use Rotary International’s PR resources.v  Understand the components of PR to help promote Rotary to the community.   Page Rotary Club of Burnham Beeches – Club Guide 41
  42. 42. WebmasterThe intended purposes of the Club Website are to:Inform and Publicise to the world at large the Club’s activities and achievements,including charity fund-raising events open to the public.The target audiences are potential new members, and visiting members from other clubs.Links to the Club’s FaceBook and Twitter accounts and the monthly Beechnote journal areprovided.The Club uses the RIBI Template, which has the advantage of displaying common Rotarybranding. It is being used by more than 60% of RIBI member clubs and is designed to bemanaged by members with only limited computer skills.Provide a convenient Information One Stop Shop for members, particularly in thecontext of programme and communication between Members.Provide a Reference and Archive Service. The bulk of information is available to thepublic, but there is a ‘Members Only’ section for private or sensitive material. Page Rotary Club of Burnham Beeches – Club Guide 42

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