Oracle EPM Cloud

1. Threshold Based Approvals – EPM Planning Cloud
RajeshKumar UmaShankar, Muthu Ranganathan
Oracle EPM Product Management
May 5th, 2022

2. • Business Needs on Approvals in
Planning & Budgeting
• Oracle EPM Planning – Approval Process
• Oracle EPM Planning – Setup
• Demo
• Q&A
Agenda
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3. Business Needs for Approvals
Budget and Annual Operating
Plan Approvals
Approvals in Operational
Planning
- Capital Investments
- Projects
- Marketing Spends etc.
Collaboration and Workflow
across submission, reviewer
and approvers
Approvals based on Level of
Authority Matrix
- Up to 500K – Dept. Manager
- 500K – 1M – Finance Head
- 1M – 5M – CFO
- > 5M - Committee
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4. • Approval process controls the planning data
submission, review and finalization.
• By using Planning unit hierarchy, organization
ensure users are abiding by budget process in a
timely and organized fashion.
• Approval unit moves from one person to another
until the budget process is completed.
• Approval process follows the promotional path
configured including owners and reviewers.
• We can also have user groups assigned rather than
users for owner and reviewers.
• Approval workflow can be configured only for
Bottom up planning versions.
Approval Process Overview
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5. • Enable Scenario, Version and Entity members for
approvals.
• Create Approval unit hierarchies
• Secondary dimension can be leveraged for
Threshold based approvals
• Select members to include in approval process flow
• Enable viewing the approval unit totals
• Setup status notifications
• Enforce data limits with form validation rules for
threshold based approval workflow process.
• Start and track the approval process flow
• Approval Groups & Phased approvals are available
now as a new feature release.
Approval workflow - Setup Checklist
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6. Threshold based approval to support Levels of Authority
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• Create form validation rule at cell level or
column level for threshold values based on
LOA matrix.
• Add the conditions, operators, target type and
target value.
• From Actions, highlight the threshold values in
different colors based on conditional
validations.
• In the Action, add validation text message.
• Click on “Update promotional path” radio
button
• Add the reviewers based on approval threshold
values.
• Repeat the steps for each approval threshold
value.

7. 8 Copyright © 2021, Oracle and/or its affiliates [Date]
Demonstration
• Approvals in EPM Cloud Planning - User Flow
• Review and Submit
• Threshold based approvals
• Email notifications
• Approvals using Smart View UI
• Setup Approvals - Administrator
• Approval Units Setup
• Approval Assignments
• Manage Approvals – Start & Stop workflow
• Action menu setup for approvals
• Approval Workflow Email setups
• Approval Units Report

8. Business Use cases at Customers

9. Capital Project Requisition
 Raise Capital Project Request against approved
budget
 Add justification, feasibility study, etc.,
 Review Capex analysis reports & dashboards
 Threshold based approvals as per LOA matrix
 Complete Audit trail for approvals
 Online colloboration across organization
 Paperless approval flow using EPM Planning
 Seamless Integration with ERP – Both ways
 Actual Vs Budget & Post Evaluation analysis
 Visibility & traceability to enable decision
making
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10. Marketing Spends and Funds Budgets
 Raise Marketing fund request against approved
budgets.
 Add justification, feasibility study, etc.,
 Threshold based approvals as per Marketing LOA Matrix
 Complete audit trail for approvals along with email
notifications
 Reduction in time spent doing repetitive manual work.
 Paperless approvals workflow process
 Accesibility from Mobile & Tablet devices for
management to complete the approvals.
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11. Project Planning Expenses
 Project Manager prepares all the project related expenses
 For Internal, Capital or Contract projects
 Project benefits to justify the project
 Review Project KPIs – NPV, Payback etc.
 Threshold based approvals as per Level of Authority Matrix
 Complete Audit trail for approvals
 Online colloboration across organization
 Visibility & traceability to enable decision making.

13. • Approval Units can be defined as slice
• Users can submit a portion of the data for approval
first before submitting other data
• Support Tiered Approval Process e.g. first Revenue
and then Expense
• Support for EPM Planning, Consolidation, Tax and
Free form Business Process
What’s New – Phased Approvals
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14. # Description Links
1 Managing Approvals https://docs.oracle.com/en/cloud/saas/planning-budgeting-
cloud/pfusa/mng_appr.html
2 Setting up Approvals Videos https://www.youtube.com/watch?v=atS1s8OYpAE
https://www.youtube.com/watch?v=o-wqOIihHfw
3 EPM Planning Tutorials https://www.oracle.com/webfolder/technetwork/tutorials/obe/cloud/e
pm/Planning/ApprovalProcess/index.html#ApprovalsOverview
4 Customer Connect Sessions https://community.oracle.com/customerconnect/events/603822-epm-
what-s-new-in-epm-cloud-platform
Additional Resources on Approval Process Flow

15. Questions?
Muthu Ranganathan, RajeshKumar
UmaShankar
Oracle Cloud EPM Product Management
15 Copyright © 2021, Oracle and/or its affiliates [Date]

16. Appendix
15 Copyright © 2021, Oracle and/or its affiliates [Date]

17. Approval Unit Setup

18. Threshold Based Approval Workflow - Example
Replace screenshot

19. Threshold Based Approval Workflow – Form Validations

20. Threshold Based Approval Workflow – Form Validations

21.  Most of the organizations use only 3 dimensions in the approval unit hierarchy setup which are scenario, version &
entity dimensions.
 For this business use case, we’ve used project number (Capex - project number) as 4th dimension in the approval
unit hierarchy setups. Based on this setup, system will validate each capex request separately, check for approval
thresholds and accordingly route it to different process owners, department heads and reviewers based on level of
authority matrix applicable for each department.
Threshold Based Approval Workflow – Form Validations

22. Approval Unit Report