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© 2014 – ipc.be www.ipc.be
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MRD POD
USER GUIDE
Production mode
IPC 42
July 2014
MRD

2. © 2014 – ipc.be
BEFORE YOU START READING…
• This User Guide is updated regularly, following software updates or users’
proposals. Although unlikely, it may be outdated at the time of consultation. If you
have doubts, please contact: mrd.support@ipc.be
• The pictures in this User Guide were taken in operations at different moments in
time. Some of the pictured hardware corresponds to older versions that are no
longer active. However, the function of the hardware and the functionalities of the
software are identical from one device to another. All the described processes are
therefore presently valid regardless of the hardware they relate to.
• There is no continuity between the different steps explained on the document. One
step can be described by using a given operational example and the next one a
slightly modified one (typically the displayed number of units processed with an
MRD can vary between one process step and the following one)
• For any comment, suggestion or question about this User Guide, please contact:
mrd.support@ipc.be
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MRD POD user guide

3. © 2014 – ipc.be
REGISTRATION PROCEDURE FOR
HANDLERS USING IPC MAIL
REGISTRATION DEVICE
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MRD POD user guide
Take scanner from cradle
Go to the staging area
Check the screen for Home Page
Next step…

4. © 2014 – ipc.be
SCAN ONE RECEPTACLE ID PER
CONTAINER
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MRD POD user guide
4 carts in this example:
Next step…
Note: If you printed a
Ticket using the “Ticket”
functionality please
check Appendix 7
Respect the order: FROM TRACTOR BACKWARDS !

5. © 2014 – ipc.be
HANDLER SELECTION
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MRD POD user guide
Cradle the scanner back
Pick handler name
on the touch screen
Confirm by
pressing YES (click
“No” to go back
to previous
screen)
The system will move on to the FLIGHT SELECTION SCREEN
(see next slide…)

6. © 2014 – ipc.be
FLIGHT REGISTRATION SCREEN -
ACCESS
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MRD POD user guide
To register the flight reference or carrier
code please click on this button. The
flight registration screen will then open
(see next slide)
Here are displayed
the units that were
delivered, TWO in
this example
Print button to be used ONLY
if the proper association of
units to flights has been
made. If no association has
been made, the button will
remain disabled.
In case of a delivery of containers with mail from a mix of carriers or of an unknown carrier, and only
in that case this screen can be directly used as Association screen. The “Print” button is disabled (no
printing possible) until a proper association has taken place (see slide 12)

7. © 2014 – ipc.be
FLIGHT REGISTRATION SCREEN -
DESCRIPTION
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MRD POD user guide
Alphanumeric keypad to be used for the
introduction of flight reference
Shortcut buttons with
most frequently used
Carrier references
Dynamic flight list. By default
shows the 4 most recent flights.
As the flight reference is keyed-in
the list will be updated (see
following slides)
Field where willl be
displayed the flight
reference as it is typed
“Unknown” and
“Mixed carrier”
buttons. Disabled
by default.

8. © 2014 – ipc.be
FLIGHT REGISTRATION SCREEN –
USE (1)
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MRD POD user guide
The Handler starts by typing the first letter/number of the carrier code (1) or alternatively one
of the shortcut buttons (2). In this example he types on the “S” and the list is automatically
updated to display only the flight references starting with an “S” (the shortcut option is
therefore disabled) If the flight he is looking for already appears on the list he can directly
touch on it to select it (3) and then “OK”
(3)
(2)
(1)

9. © 2014 – ipc.be
FLIGHT REGISTRATION SCREEN –
USE (2)
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MRD POD user guide
The Handler types the second letter/number of the carrier code (1). In this example he types on
the “Q” and the list is automatically updated to display only the flight references starting with
an “SQ”. If the flight he is looking for already appears on the list the can directly touch on it to
select it (2) and then “OK”. Also, if the delivery is of a mix of flights from SQ he should click on
“Mixed” (3) and click on “OK”. If he knows the carrier but not the flight he should now click on
“Unknown” (4) and then “OK”
(2)
(1)
(3)
(4)

10. © 2014 – ipc.be
FLIGHT REGISTRATION SCREEN –
USE (3)
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MRD POD user guide
The Handler types the first number of conveyance reference of the flight (1). In this example
he types on the “1” and the list is automatically updated to display only the flight
references starting with “SQ 1”. Also the letter keypad is disabled, as no letter can follow a
2 letter carrier code. The options “Unknown” and “Mixed” are also disabled at this stage. If
the flight he is looking for already appears on the list the can directly touch on it to select it
(2) and then “OK”
(1)
(2)

11. © 2014 – ipc.be
FLIGHT REGISTRATION SCREEN –
USE (4)
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MRD POD user guide
If the Handler did not find the flight reference to be registered on the flight list he might need to fully
type in the complete reference. In the example he typed “SQ12” which is therefore displayed on the
text field above. Now the flight reference is registered and he can click on “OK” (1) The system will
request a confirmation to add the flight record (as it did not exist in the preloaded flight list). Click
“YES” to continue.
(1)

12. © 2014 – ipc.be
CONTAINER TO FLIGHTASSOCIATION SCREEN
- DESCRIPTION
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MRD POD user guide
To add more
flight references
to the list please
click on this
button. The
flight
registration
screen will then
open (see slides
6 to 11)
Flights already selected
by using the flight
registration screen (see
slides 7-11)
Number of units handed
over by the handler (2 in
this example)
If the unit contains a mix of
flights from different carriers
please use this button If the handler does
not know the
Carrier that
transported the
mail contained in
the unit please use
this button
Label
printing
button

13. © 2014 – ipc.be
CONTAINER TO FLIGHTASSOCIATION SCREEN
– USE (1)
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MRD POD user guide
The handler assigns the flight by first clicking on the flight reference button
(1) and then on the corresponding unit button (2) (in this case the SQ 012 is
assigned to Unit 1)
Note: At this stage the “Print” button is still disabled as the process is not
yet complete
(1)
(2)

14. © 2014 – ipc.be
CONTAINER TO FLIGHTASSOCIATION SCREEN
– USE (2)
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MRD POD user guide
The handler assigns the flight by first clicking on the flight reference button
(1) and then on the corresponding unit button (2)(in this case the UA 1166 is
assigned to Unit 2). Once assignment finished the Print Button will be
enabled. He clicks on it to launch printing (3)
(1)
(2)
(3)

15. © 2014 – ipc.be
CONTAINER TO FLIGHTASSOCIATION
SCREEN – USE (3)
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MRD POD user guide
(1)
Click on “END” button (1). The printing of labels is triggered by previous step but this step brings the
device to its initial screen for next use.

16. © 2014 – ipc.be
PLEASE DON’T PULL THE LABELS WHILE
THEY’RE COMING OUT OF THE PRINTER!
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MRD POD user guide
Label 1 of n
Label 3 of n
P.O.D.
Label 4 of n
Label 2 of n
(…)
Label n of n
There will be one label printed per
previously scanned container id
The Proof of Delivery label (P.O.D.) will display
the ID of all the scanned container id’s, and the
corresponding flights/carriers.
Note: The printing of the P.O.D can be disabled upon
request of a handler

17. © 2014 – ipc.be
SLIP PRINTED LABELS INTO
CORRESPONDING CONTAINER POUCHES
(*)
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MRD POD user guide
Respect the order: FROM TRACTOR BACKWARDS !
⁽*⁾ When no
pouch:
stick label

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MRD POD user guide
APPENDIX 0:
REPRINTING DAMAGED OR LOST LABELS

19. © 2014 – ipc.be
IF THE LABELS ARE LOST OR
DAMAGED WHEN SLIPPING THEM INTO
POUCHES OR STICKING THEM ON THE
CONTAINERS
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MRD POD user guide
1 - Choose your Handler’s name from
the list
2 - Touch the
“Reprint Labels”
button on the
screen
3 – Select the button
corresponding to the
delivery you want to
reprint the labels from
(all the deliveries from
the previous hour will
be displayed for every
handler)
4 – Printing will then start immediately…

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MRD POD user guide
APPENDIX 1:
DATA COMMUNICATION ISSUES, WARNING MESSAGE
ON HOME SCREEN

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WARNING MESSAGE: POSIBLE DATA
COMMUNICATION ISSUE
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MRD POD user guide
If the handler, when he’s about to make the registration,
sees this message, he should notify it to the local Point
of Contact (or to IPC) as there might be data
communication issues. However he can continue with
the registration since the data will be sent out once the
communication is recovered

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MRD POD user guide
APPENDIX 2:
RESTARTING THE APPLICATION

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RESTART THE APPLICATION
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MRD POD user guide
To restart the application:
1. Press on the IPC logo on the
top right part of the screen
1
2. Press “Restart app” 3. Press “Yes” to confirm
or “No” to cancel
Please refer to Technical User
Guide for complete description of
this instruction
3
2

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MRD POD user guide
APPENDIX 3:
RESTARTING THE SYSTEM OR SHUTTING DOWN

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RESTARTING THE SYSTEM OR
SHUTTING DOWN
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MRD POD user guide
1
1. Press on the IPC logo on the
top right part of the screen
2. Press “Restart”
Please refer to Technical User Guide for complete description of
this instruction and of the additional buttons on this screen
3
3. Press “Yes” to confirm or
“No” to cancel
(The same procedure
applies to shut the system
down)
2

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MRD POD user guide
APPENDIX 4:
NON-EXISTING OR UNSCANNABLE RECEPTACLE AND
CONTAINER ID

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NON-EXISTING OR UNSCANNABLE
RECEPTACLE AND CONTAINER ID
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MRD POD user guide
When going to the staging area, the container (ULD, cart, …) is sealed and the
receptacles (thus Receptacle ID’s) are not accessible to the driver
1 - If ULD with Barcode ID
Scan the ULD Barcode
Pick the barcode that corresponds to the
ULD ID! (“DPN 39701 DL” in this example)

28. © 2014 – ipc.be
NON-EXISTING OR UNSCANNABLE
RECEPTACLE AND CONTAINER ID
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MRD POD user guide
When going to the staging area, the container (ULD, cart, …) is sealed and the
receptacles (thus Receptacle ID’s) are not accessible to the driver
2 - If no visible barcode or barcode not corresponding to the ULD ID
Type ULD ID on the scanner (see APPENDIX 5 or 6 for procedure)

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MRD POD user guide
APPENDIX 5:
BASIC INSTRUCTIONS ON HOW TO USE AND REBOOT
THE SCANNER

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SCANNER OVERVIEW
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MRD POD user guide
Visualization of the
code on the
screen
Alphanumeric
keyboard
Enabling/Disabling
alphabetic
keyboard
“Delete” key
“ENTER” key
List of codes
already entered

31. © 2014 – ipc.be
EXAMPLE: “HOW TO MANUALLY KEY IN
AKE1895AF”
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MRD POD user guide
1- Press the orange
button in order to
enable the
alphabetic
keyboard
An orange dot on the
screen indicates that you
are using the alphabetic
keyboard

32. © 2014 – ipc.be
EXAMPLE: “HOW TO MANUALLY KEY IN
AKE1895AF” (2)
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MRD POD user guide
ake
1- Press ONE
TIME on the key to
obtain an “a”
2- Press TWO
TIMES on the key
to obtain a “k”
3- Press TWO
TIMES on the key
to obtain a “e”
The characters you key in are displayed on the screen
If you make a mistake press
on “ESC” to delete the
characters

33. © 2014 – ipc.be
EXAMPLE: “HOW TO MANUALLY KEY IN
AKE1895AF” (3)
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MRD POD user guide
ake1895
5- Press ONE
TIME on the key to
obtain an “1”
4- Press the orange
button to introduce the
numeric characters (the
orange dot disappears
from the screen)
6- Press ONE
TIME on the key to
obtain an “8”
The characters you key in are displayed on the screen
If you make a mistake press
on “ESC” to delete the
characters
7- Press ONE
TIME on the key to
obtain an “9”
8- Press ONE
TIME on the key to
obtain an “5”

34. © 2014 – ipc.be
EXAMPLE: “HOW TO MANUALLY KEY IN
AKE1895AF” (4)
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MRD POD user guide
ake1895af
9- Press the orange
button to introduce the
numeric characters (the
orange dot appears
again on the screen)
The characters you key are displayed on the screen
If you make a mistake press
on “ESC” to delete the
characters
10- Press ONE
TIME on the key to
obtain an “a”
11- Press THREE
TIMES on the key
to obtain an “f”
12- Press the “ENT” button
to validate (the ULD id will
now show on the list on the
top of the screen)

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HOW TO RESTART THE SCANNER
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MRD POD user guide
1-Press and hold the scanner trigger WHILE SIMULTANEOUSLY
pressing and holding the “2” key for 3-5 seconds. The screen will
turn black, the scanner will be restarted
2 – When the “Home” screen is displayed, press the ENTER (*)
button. You can now resume the scanning.
(*)

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MRD POD user guide
APPENDIX 6:
BASIC INSTRUCTIONS ON HOW TO USE THE SCANNER
(VERSION 1) FOR TYPING CONTAINER ID

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BRIEF SCANNER DESCRIPTION
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MRD POD user guide
“Back” or
“BK” button
“ENTER” button
“MODE” button
Alphanumeric
keyboard

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POWER-SAVING MODE
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MRD POD user guide
If not used for a few seconds, the
visualisation screen will turn into
power-saving mode (empty screen)
A simple clik on the trigger will turn the
scanner on immediately

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ULD WITH NO BARCODE ID
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MRD POD user guide
Use the “MODE” button to
switch from letter-typing
mode to number-typing mode
and vice versa
Letter-typing mode
works exactly as for
mobile phones If a mistake is
made use the
“BK” button
Once the ID typed,
press “ENTER”
After cradling the scanner
back the printing of the
label will go on normally…

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MRD POD user guide
APPENDIX 7:
USE OF THE “TICKET” GENERATION FUNCTIONALITY

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TICKET GENERATION FUNCTIONALITY -
DESCRIPTION
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MRD POD user guide
• The ticket generation functionality provides a simple way for a handler to register the
moment when the shipment was ready to be delivered but couldn’t so because the
MRD was being used by another handler
• The “Ticket” button is accessible on any of the interfaces of the application (see slides
5 through 15, 19, 21, etc.)
• The use of the “Ticket” button is not mandatory in order to register a delivery with the
MRD. The time-stamp of the delivery, once completed, will be the one of the ticket
• The ticket that is printed when tapping on the button has a very simple layout:
Time of generation of the ticket
Barcode encoding the time of generation
of the ticket
Reminder of instruction on when to scan
the barcode

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TICKET GENERATION FUNCTIONALITY -
USE
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MRD POD user guide
• When arriving at the delivery area the handler taps on the “Ticket” button (1) (the interface
below is ONE EXAMPLE, the “Ticket” button can be tapped on from any other screen)
• The system will then trigger the
printing of the ticket label
• The handler needs then to scan the ticket at any moment (before, after or in between scans)
when scanning the receptacle ids (slide 4) or the ULD ID (Appendix 4)
(1)