This document summarizes the agenda for a virtual Scouts BSA round table meeting in August 2020. The agenda includes welcoming remarks, checking in with units on how their virtual meetings are going, a discussion of virtual summer camps, and information on virtual recruiting. For recruiting, the document suggests units maintain contact with feeder packs, ensure their Be-A-Scout pins are up to date, and accept online registrations. An outline is provided for a virtual recruiting event, including introducing unit leadership, sharing unit plans, explaining ranks and activities, discussing costs, and enabling online applications and payments. The document closes by inviting questions from attendees.

1. Prepared. For Life.
– Opening Ceremony
– Welcome/Introductions
– Check-in with units on how Virtual Meetings are
going
– Virtual Summer Camp Discussion
– Virtual Recruiting
Seneca District Scouts
BSA Round Table
August 2020

2. Prepared. For Life.

3. Prepared. For Life.
Welcome/Introductions
• Scouts BSA Staff
• Guests
• Upcoming Round Table topics

4. Prepared. For Life.
How’s It Going?
• Let us know how YOUR unit is doing
right now.
– Are you meeting virtually or in person?
– How’s the attendance?
– How’s social distancing going (assuming in
person meetings/activities)
– What can we do to help you?

5. Prepared. For Life.
Virtual Summer Camp
• Did your unit try this?
• What camp/council did you attend?
• Would you do it again?
• Did you spin up your own summer camp
experience?

6. Prepared. For Life.
Virtual Recruiting
• Recruiting older Scouts can have
different challenges. Scout Talks and
flyers at schools aren't as effective.
• What works well is for Scouts and
families to share the benefits of
Scouting with their friends and
acquaintances. But, selling other people
on a program doesn't come easily to
everyone. So, we're ready to help!

7. Prepared. For Life.
Recruiting
• As Scouts BSA units, it’s important that
we all maintain close contact with our
feeder packs
• Consider having your New Scout/Parent
coordinator attend monthly Pack
meetings or Arrow of Light Den
meetings every month or so.
• Make sure your Be-A-Scout pin is up to
date
• Make sure you accept on-line
registrations (now more than ever, this

8. Prepared. For Life.
Recruiting Event
• Organization Meeting
– The goal of this meeting is to get leaders and
parents to think about who they know that has a
child of Scouting age who is not in Scouting and
to start a recruitment prospect list. Have your
parents either:
• Provide the name and email addresses to a rally
coordinator in your unit so that they can collect all of
the names and email addresses and send the
invitation to the virtual meeting.
• Provide the parents in your unit with an email
invitation for the virtual rally that includes the QR code
or URL to the unit’s online application and ask them
to forward it to the parents in their contact lists

9. Prepared. For Life.
Recruiting
Event/Agenda
• Recruiting Event
– Since we want to be respectful of a parent’s
time, you must have a detailed agenda about
what is going to be covered and who is
covering it during the virtual meeting.
• Introduction of Unit leadership – who you are and why you
are involved in Scouting (5 to 7 minutes)
• Let the parents know that you will be taking Q&A through
the chat and will be answering at the end of the
presentation.
• What you have planned for your unit over the next few
months. (15 minutes)
• Virtual meeting times
• Virtual campouts – council/national or just your unit

10. Prepared. For Life.
Recruiting Agenda
(Cont’d)
• Virtual rank requirements workshops (remember these parents are not
in Scouting, so provide a brief explanation of the skills or activities that
the youth will be doing and what they will learn from the activity)
• A few ideas about activities that might happen outdoors after the
shelter-in-place is lifted, but social distancing is still a practice – focus
on keeping people safe and providing a fun activity
• Cost of joining and what that pays for (2 minutes)
• How the person can join your unit. Decide if you will be
sending out email invitations with QR codes or the URL
from Invitation Manager, or through the BeAScout URL. (3
minutes)
• Parents can fill out the online application using their
smartphone, tablet, or PC, and pay their national
registration fee by credit card (if the unit has turned on
credit card setting)
• If you have a unit fee you will need to determine how that
will be collected and inform the parents
• Q&A from parents and wrap up (15 minutes)

11. Prepared. For Life.
Questions?