1. 10 TIPS
TO PREPARE YOU
FOR THE 2012 TAX YEAR-END
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2. Schedule a Year-End
#1 Meeting
Schedule a year-end meeting between
HR, payroll, possibly corporate tax, and
the relocation department and/or service
provider. Go over year-end tasks, each
department’s responsibilities, and finalize
a year-end schedule.

3. Warn Your
#2 Transferees!
If you are running a year-end delta report (withholding
vs. gross-up report), warn your transferees that many
will have adjustments to their withholding buckets in
December.
positive adjustments but most will be
Some will be
negative adjustments.

4. #3 Calculate Year-End
Gross Ups w/ 1040
If you are calculating year-end gross ups,
remember to use the 1040 Federal Tax
Return exemption numbers and not the
W-4 exemption numbers. The W-4
number often does not reflect the actual
1040 number.
1040 Federal Tax Return = individual + spouse +dependents
W4 ≠ individual + spouse +dependents

5. Track and Alert For
#4 Year-End
Deadlines
Alert transferees of any year-end
deadlines involving submission of
expenses.

6. #5 Payroll & Relocation
Run Reports Between
Start running tests files and reports between the
payroll and relocation departments. Make sure
everyone is in agreement with the format of any files.
PAYROLL
{COMMUNICATE}
RELO

7. #6 Report For Relocation
Run a Year-to-Date
Have both payroll and relocation run year-to-date
reports, showing what passed for the year in
relocation, such as total taxable incomes and total
withholdings.
If the reports don’t tie, go back and see if one of the
reports slipped through the cracks during the year.
Today
Jan. 2012

8. #7 Run an Audit Report
Run an audit report to check for missing information
that will be needed for year-end calculations.
Typical Items
To Include:
 Marital Status
 1040 Exemptions
 Tax State
 Homeowner/Renter
Status
 Annualized Salary

9. #8 Run Expense Report
20 Run an expense report for all expenses
entered in 2012, and be sure that none
have an expense date with a different
12 year. These expenses might otherwise be
missed for 2012.

10. #9 Double check Tax
Gross-up Settings
Double check switch and
policy settings in your
software program.
Make sure they match
your company’s gross-up
policy.

11. #10 Make a Checklist
✔ Keep a checklist as you go
through your year-end
schedule to be sure nothing
is missed.
✔ Ready for 2013.

12. THANK YOU!
FOR MORE INFO ON TAX, RELOCATION, &
PAYROLL VISIT OUR BLOG AT:
blog.orionmobility.com
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