This is the EC FP7 post-grant Gold Open Access Pilot presentation jointly delivered on Apr 21st, 2015 by Pablo de Castro (LIBER) and Elin Holmstrøm Frøshaug (U of Oslo) at the CRIStin Spring Conference. The presentation reviews some basic facts and goals for the Gold OA Pilot, also showing the way a specific institution directly involved in its kick-off stage is preparing to locally run it .

1. The EC/OpenAIRE Gold Open Access Pilot:
Aligning Institutional Practices in APC Management
Pablo de Castro
Open Access Project Officer at LIBER
euroCRIS Board member
pablo.decastro@kb.nl
http://orcid.org/0000-0001-6300-1033

2. EC/OpenAIRE Gold Open Access Pilot (OpenAIRE2020 WP5)
https://www.openaire.eu/did-you-know/highlights/pilot-launched-to-cover-costs-of-oa-publishing

3. The Gold OA Pilot:
Institutions Involved in the Kick-Off Stage
 University of Oslo (NO) – Elin Holmstrøm Frøshaug
 University of Glasgow (UK) – Susan Ashworth, Valerie McCutcheon
 TU Delft (NL) – Just de Leeuwe
 University College London (UK) – Catherine Sharp
 Uni Bielefeld (DE) – Dirk Pieper
 Hungarian Academy of Sciences (HU) – Andras Holl
 Spanish National Research Council (ES) – Agnès Ponsati
 University of Vienna (AT) – Guido Blechl, Gerda McNeill
 Radboud University Nijmegen (NL) – Natalia Grygierczyk, S. de Vries
 University of Patras (GR) – Fieroula Papadatou
 Universidade do Porto (PT) – Augusto Ribeiro
 Trinity College Dublin (IE) – Niamh Brennan
Gold OA Pilot Project partners
 University College London (UK)
 Jisc (UK)
 SURF (NL)
 U Göttingen (DE)
 ATHENA/ U of Athens (GR)
 CNR (IT)

4. Gold OA Pilot Technical Workshop
for Institutions Involved in the Kick-Off Stage
(LIBER, KB, The Hague, Apr 9th, 2015)
https://www.openaire.eu/did-you-know/highlights/first-workshop-on-post-grant-gold-oa-pilot

5. The Gold OA Pilot: Some Basic Facts (I)
 EUR 4m funding provided by the EC to support Open Access publications from
post-grant FP7 projects finished no longer than 2 years ago.
 Maximum of three publications per project to be funded (research articles,
monographs, book chapters, contributions to conference proceedings) which meet the
requirements described in the Pilot policy guidelines (to be shortly released).
 Pilot to be (soft) launched at the end of Apr / beginning of May 2015.
 A central funding request system will be available at the OpenAIRE portal
http://openaire.eu/ for collecting requests from eligible FP7 projects, which
researchers will be able to deliver either directly or via their institution.

6. The Gold OA Pilot: Some Basic Facts (II)
 A pool of European institutions covering all OpenAIRE regions will work with
LIBER during the Pilot kick-off stage in order to align their strategies for reaching out
to eligible FP7 project researchers and their OA publishing workflows (including
APC management).
 The results of the work carried out by these institutions will be presented and
discussed at the LIBER 2015 Annual Conference in London, where a Gold OA Pilot
workshop will be held, http://www.liber2015.org.uk/workshops/#OpenAire.
 There will be specific Gold OA Pilot outreach activities for the OpenAIRE NOADs in
order to benefit from their collaboration for the Pilot dissemination and implementation
 More information on the Pilot, its planned workflows and its policy guidelines to be
released soon. For collecting up-to-date news, please register with the Gold OA Pilot
Newsletter at https://www.openaire.eu/newsletter/view

7. The Gold OA Pilot: Some Basic Facts (II)
 A pool of European institutions covering all OpenAIRE regions will work with
LIBER during the Pilot kick-off stage in order to align their strategies for reaching out
to eligible FP7 project researchers and their OA publishing workflows (including
APC management).
 The results of the work carried out by these institutions will be presented and
discussed at the LIBER 2015 Annual Conference in London, where a Gold OA Pilot
workshop will be held, http://www.liber2015.org.uk/workshops/#OpenAire.
 There will be specific Gold OA Pilot outreach activities for the OpenAIRE NOADs in
order to benefit from their collaboration for the Pilot dissemination and implementation
 More information on the Pilot, its planned workflows and its policy guidelines to be
released soon. For collecting up-to-date news, please register with the Gold OA Pilot
Newsletter at https://www.openaire.eu/newsletter/view

8. The Gold OA Pilot: Central Funding Request System

9. The Gold OA Pilot: Some Areas to Explore
 Align outreach strategies towards eligible FP7 researchers
 Explore researchers' attitudes towards OA publication across disciplines and
OA publishing options (including gratis OA journals)
 Explore the feasibility of a standard workflow for central reporting on APC
expenses by institutional researchers – tightly linked to progress with system
(repositories, CRISs, others) ability to gradually deal with APC information mgt
 Explore how the very different research funding landscapes across countries
impact the uptake of this initiative
 Technically align the way the APC information is collected and managed
across institutions and countries (including centrally-managed reporting at OpenAIRE)
 Coordinate the strategy for disseminating the results of the Pilot's kick-off stage
to the rest of European institutions
Relying on a pool of collaborating institutions for the Pilot kick-off will offer chances to:

10. The Gold OA Pilot: Opportunities for Aligned Reporting...
Source: Jisc Monitor project & Cottage Labs LLP

11. … and for Supporting the Consolidation of Useful
Resources for the Community
https://www.qoam.eu/about

12. Over to Elin now...
Pablo de Castro
Open Access Project Officer at LIBER
euroCRIS Board member
pablo.decastro@kb.nl
http://orcid.org/0000-0001-6300-1033

13. Pilot kick-off at UiO – where we stand
Elin H. Frøshaug, Digital Services

14. Funding Gold OA at UiO
Application and APC invoice workflow
Collaboration
Reporting on APC expenses
Outreach to eligible projects
OpenAIRE compliancy

15. Funding Gold OA at UiO
• Institutional publishing fund since 2013
• 2015: 2,5 mill NOK
• The Research Council of Norway - STIM-OA
• Reimbursement of up to 50% of APC expenses
• Department funds, project funds, also hybrid

16. Collaboration
• Central research administration office
• Central EU project office
• EU project administration at faculties / departments
• Accounting executives at the library
• Repository technical staff
• Other library staff
• CRIStin
• Kick-off project and the Pilot administrators

17. Application workflow
• Web application form for the publishing fund
• Use the same form for the pilot?
• Add fields for additional information?
• Confusing?
• Email easier?

18. APC invoice workflow
• Use the same workflow as today?
• UiO invoice address on the invoice
• Sent directly to central invoicing office at UiO
• Authenticated by us
• Paid centrally

19. Reporting on APC expenses
• Waiting on final confirmation
• Grant transfer
• Spreadsheet
• Quarterly reporting

20. OpenAIRE compliancy
• UiO repository DUO is not compliant today
• CRIStin metadata working group:
Recommended further work to determine if the
reporting should be done from CRIStin, NORA or the
different repositories
• Make DUO compliant in any case?
• Workaround: Manual registration in Zenodo?

21. Outreach to eligible projects
• As soon as policy guidelines is official
• Two main audiences
– Project coordinators
– Researchers
• Web page
• Information email
• Set up meetings
• Social media