[Summertime Heartbeats] OPEN LETTER

“SUMMERTIME HEARTBEATS” PROPOSAL
RMIT VIETNAM BUSINESS CLUB Page 1
CHARITY PROGRAM
“SUMMERTIME HEARTBEATS”
RMIT Vietnam Business Club – RMIT International University Vietnam
TABLE OF CONTENT
ABOUT THE ORGANIZING TEAM - RMIT VIETNAM BUSINESS CLUB ..................... 2
FINANCIAL SUPPORT PRINCIPLES ............................................................................ 4
OPEN LETTER FOR "SUMMERTIME HEARTBEATS" ................................................ 5
PROGRAM PROPOSAL ................................................................................................ 7
ESTIMATED BUDGET ................................................................................................. 13

ABOUT THE ORGANIZING TEAM - RMIT VIETNAM BUSINESS
CLUB
RMIT Vietnam Business Club (RMITBC) is proud to be the first and oldest established
club at RMIT International University Vietnam. The 10-year journey has witnessed our
club’s growth and development with a wide range of projects ranging from academic
ones such as the two nationwide competitions including Marketing Challengers and
The Logisticom to the meaningful social projects such as Tiep Buoc den truong - 5th
2013, Christmas for Children, and the Color of Smile.
In November, 2014, The Organizing Team comprising of young and enthusiastic
members of the club RMITBC, took up the idea for the charity program project
"Summertime Heartbeats” on the occasion of the Children's Day. The project
desires to bring happiness, as well as, improve the life of the orphans, and children who
live under extremely poor living conditions, hence, help build a better society.

Poster of “Summertime Heartbeats”

FINANCIAL SUPPORT PRINCIPLES
The Organizing Team functions with the budget contributed by the club’s members,
individuals, organizations and other business partners, including two independent and
separate operating funds.
 Fund for Charity Activities: The amount of cash donated to implement charity
programs and direct support in terms of merchandise for those who really need
help.
 Operating Fund: The amount of cash derived from the participation of the
members or by philanthropists/ donor contributions to maintain project operations
such as cost of printing documents, communication fees, etc. The volunteers will
incur the cost of transportation in each location. The Organizing Team will not
use the amount of support from benefactors to pay for these costs.
The Organizing Team is committed to using the amount of support from benefactors for
the ethical purposes. For more information about “Summertime Heartbeats", do not
hesitate to visit RMITBC page: https://www.facebook.com/RMITBusinessClub

OPEN LETTER FOR "SUMMERTIME HEARTBEATS"
To: The Benefactors,
"Kids like buds on the branches
Eating, sleeping and learning are all good"
We all know that children are the joy, the happiness and the future of the world. They
deserve to have fun, learn and receive the dearest love and attention from family and
society.
However, not all children are entitled to those privileges. Somewhere in this country
there are orphans or abandoned/disadvantaged children carrying the burden of
disesteem and inferiority. Things have prevented them from enjoying a happy childhood
and decent life due to the lack of physical and mental wellbeing.
With the desire to bring joy to partially compensate for the disadvantages and
deprivation of children on the Children's Day, the charity project “Summertime
Heartbeats" organized by RMIT Vietnam Business Club will take place in two
locations which are "Thien Tam - Orphanage Charity Center” and "Tan An
Orphanage" with a lot of interesting activities and gifts and basic necessities distributed
to more than 80 children.
Let's join hands with the Organizing Team to help bring love to those children so they
can feel being cared, and to help them draw up the most beautiful childhood, as well as
supporting them wholeheartedly on the road of building their brighter future.
The Organizing Team would like to receive the attention and comments, as well as
supports from the benefactors so that we can run a successful and meaningful program.

Best Regards,
Organizing Team - RMIT Business Club - RMIT International University Vietnam
---oOo---oOo---oOo---oOo---
1) All donations in terms of cash or merchandises (clothes, stationery, etc) please
contact:
 Ms. Phung Nguyen Phuong Anh - Mobile Phone: 01233 131 407
 Ms: Dinh Thi Minh Tam - Mobile Phone: 01655 126 013
2) Bank transfer:
 Account Number: 19025840329015 - Account Holder: Dinh Thi Minh Tam
 Bank: Techcombank
(Please inform your name, email, phone number and the amount of support
through this mobile phone: 01232 131 407 so that the Organizing Team can check
and confirm)
3) For more information, please contact
 Ms. Tran Ngoc Thu Ngan - Project Leader
 Mobile Phone: 0902 582 994
 Email: businessclub.rmit@gmail.com

PROGRAM PROPOSAL
I. OBJECTIVES
 To give the orphans and disabled a meaningful and cozy Children's Day.
 To help them improve their life by provision of necessities.
 To promote the spirit of solidarity, volunteering among young people.
 To provide opportunities for people to participate in a meaningful charity
program, thereby expanding their social network and learning from others.
II. TIME – LOCATION
A. Thien Tam – Orphanage Charity Center
1) Date - Time: Saturday, 30th
May 2015, from 9am to 3pm
2) Location: Quarter 1, Tan Minh Town, Ham Tan District, Binh Thuan Province
3) Estimated number of children: 60 (40 children under the age of 7; 20 children
from the age of 7 to 12)
4) Introduction to Location: Facing many sufferings of human existence, we witness
the unfortunate things that incur daily. People suffer poverty, diseases and
unlucky situations. In the benevolence of Buddhism with the purpose of rescuing
the unfortunates, spreading happiness to people and sharing family and society’s
burdens, we Bhiksu Thich Le Tam along with men and believing women set up
Charity Center. The Center has gained the approval from local authority and the
President of People’s Committee of Binh Thuan Province has signed Decision
no.3941/QD-UBND dated 21-11-2005 to recognize the establishment of Thien

Tam (Kind Heart) Center for bringing up and training vocations for orphans and
disability children.
5) Contact:
 Telephone: 062 878 808
 Mobie: 0903.352.187 - Thich Le Tam (Real Name: Nguyen Van Phuong)
 Wesite: http://trungtamthientam.com/
B. Tan An Orphanage
1. Time: Sunday, 31st
May 2015, from 1pm to 3pm
2. Location : 3 Ngo Gia Tu Street, Quarter 7, Tan An Ward, Lagi Commune, Binh
Thuan Province
3. Introduction to Location: Tan An Orphange is under the Social Protection Center
in Binh Thuan Province at which is currently raising 20 orphans.
4. Contact:
 Home: 062 3870 862
 Mobile phone: 0987 974 953 – Mr. Truc
III. PROGRAM CONTENT – FORMS OF FUNDING
A. Main content
1) Orphan Charity Center Thien Tam
Organize a day of fun for children including interesting activities below:
 Games: statue painting, active games and group games
 Helping the Center to prepare lunch for children

 Donating necessities and school supplies for the center
 Donating necessities and stationery including:
 Necessities: milk powder, diapers, rice, sugar, washing powder, salt, cooking
oil, soy sauce, etc.
 Stationery: notebook, ballpoint pens, pencils, erasers, rulers, etc.
2) Orphan Center Tan An
Donating necessities and stationery for the center including:
 Necessities: milk powder, diapers, rice, washing powder, sugar, salt, cooking oil,
soy sauce, etc.
 Stationery: notebook, ballpoint pens, pencils, erasers, rulers, etc.
B. Forms of funding
Companies, businesses, organizations and individuals can sponsor or provide the
program with financial supports through:
 The cost of organizing the program
 Cash donated for centers
 Merchandises:
 Confectionery
 School supplies: Tap, pencils, pens....
 Milk powder
 Diapers
 Textbooks

C. Proposed agenda
Time Content Note
Saturday 30th
May 2015
4:30 Depart to Mui Ne
4:30 - 5:30 Welcome volunteers + Greeting from
executives + Inform Trip’s rules & overview
schedule + Distribute water bottles
Volunteers keep to keep
their water bottle during
the trip
5:30 - 7:00 Relax
7:00 - 8:00 Breakfast at Long Thanh, Dong Nai
8:00 - 9:00 1st warm-up: Bonding game
9:00 - 10:00 Arrive at “Thien Tam – Orphanage Charity
Center”
Deliver donated goods to
the center
10:00 -11:00 -Help the center cook lunch
-Prepare for teambuilding game
11:00 - 12:00 Eat lunch
12:00 - 13:00 Painting cute statues
13:00 -17:00 Team building with children and give
presents
17:00 - 18:00 Arrive at hotel and check in + divide rooms Division lists added later
18:00 -19:00 Relax + Prepare for dinner
19:00 - 20:00 Dinner Location added later
20:00 - 22:30 Free activities.
22:30 Sleeping time

Sunday 31st
May 2015
6:00 Wake up
6:00 - 6:30 Packing time
6:30 - 7:30 Breakfast + Free activities At restaurant near the
main square.
7:30 - 10:30 Teambuilding at the beach Location added later
10:30 - 11:30 Lunch
11:30 - 12:00 Check out and leave for HCMC
12:00 - 13:00 Relax + Watch funny videos
13:00 - 15:00 Arrive at “Tan An Orphange” Deliver donated goods +
necessities
19:30 Estimated arrival time
*Note: Agenda may change to fit with the actual situations.

ESTIMATED BUDGET
Item Unit Quantity Price Total Note
STATIONERY
Notebook Unit 280 4,000 1,120,000
Ballpoint pen Unit 140 2,500 350,000
Pencil Unit 140 2,500 350,000
Eraser Unit 140 3,000 420,000
Ruler Unit 140 2,500 350,000
Pencil sharpener Unit 140 3,000 420,000
Total: 3,010,000
NECESSITIES
Rice 1kg pack 200 13,000 2,600,000 Extra
amount
purchased
Cooking Oil 5l can 4 150,000 600,000
Soy sauce 500ml bottle 10 7,000 70,000
Fish sauce 900ml bottle 4 16,000 64,000
Sugar 1kg pack 4 18,000 72,000
MSG powder 450g pack 2 28,000 56,000
Milk 4 boxes 30 18,000 540,000
Dense milk 1.2l box 10 58,500 585,000
Chips 1 box of 20 packs 10 30,000 300,000
Oishi sweet 1 pack 20 6,000 120,000

Diaper 1 pack of 56 pads 10 75,000 750,000
Diaper pant
1 pack of 24 pads 10 102,000 1,020,000 For kids
weigh
from 4-8kg
1 pack of 20 pads 10 111,000 1,110,000 For kids
weigh
from 9 -
13kg
Total: 14,583,000
GAMES
Statue Unit 70 4,000 280,000
Color, brush 150,000
Total: 430,000
OTHERS
Carton box Unit 30 23,000 690,000
Ribbon 1 roll 1 5,000 5,000
Extra costs 2,000,000
Total: 2,695,000
TOTAL COST: 20,718,000
The Organizing Team is looking forward to your participation and donation from
Benefactors in order to have the program successfully operated.
Regards,
The Organizing Team – RMIT Business Club – RMIT International University
Vietnam

[Summertime Heartbeats] OPEN LETTER

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