To help staff work from home securely and effectively, employers should ensure employees follow HIPAA regulations to protect personal health information at home, provide computers or use cloud-based platforms to avoid storing business files on home computers, implement a reputable VPN to securely access office servers remotely, schedule regular video meetings to maintain communication as a team, and utilize a cloud-based management system to enable secure access to work information from any location.

1. How Can You Help Your Staff
Work from Home?

2. HIPAA (Health Insurance Portability
and Accountability Act) Still Applies
Your employees will need to secure personal health information they have at home. They
need to make sure screen savers are enabled.

3. Computers are Mandatory
It’s hard to work from home without a computer. And you probably don’t want to have
people using their home computer to store files. Of course, if they’re using cloud-based
platforms like NextAgency, that’s not an issue. The key is to avoid having business (and PHI)
stored on home computers.

4. Keep Connections Secure
Make sure your team uses a reputable VPN. These can be used to enable colleagues to access
your office servers. But even if you’re entirely in the cloud, a VPN can assure that
communications are more provide. NordVPN is a good option, but there are others.

5. Keep in Touch
You may be working in different places, but you’re still a team. You need to continue to act like
one. Agree on a video conference tool you’ll all use (e.g., Zoom or Skype, both of which are
easy to use and have free versions). Hold regular web staff meetings to stay connected. And
use these tools to reach out whenever you’d otherwise drop by their office.

6. Enable Secure Access to Information
This is where a modern, cloud-based agency management system like NextAgency comes in.
NextAgency keeps all your data and forms handy. They enable you to assign and monitor tasks
and client activity. You can upload your commissions, run reports to analyze your business,
and even launch marketing campaigns. All from your home.
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