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SCOUT TICKETS – takingdetailsfromChief ScoutandAssistantChief Scoutandsendingindividual
faxestoeach Clubandwaitingforresponses.Chasingresponses.
BOOKFLIGHTS / HOTELS / CAR HIRE – for Scoutingdept& liaisingwithtravel company.
BOOKFLIGHTS & ACCOMMODATION forincomingtrialistsforboththe firstteamandreserves,and
alsothe Academy.Bookingairportpickupsand dropoffsare arrangedand the relevantpaperwork
completed.TransporttoTG for trainingeachday.
BOOKFLIGHTS forplayersandfamilies
LettersforChief Scout,AssistantChief ScoutandHeadof AcademyRecruitment.
Produce scout’spassesforall seniorandacademyscouts.
MeetingwithManageron a regularbasisto receive listof finesforplayers.Write,distribute and
senda copy to Accounts.
Work for Reserve TeamManagerincludingsquadlists,maps,travellingdirections,letters,expenses,
etc.
Arrange and supervise aweeklysigningof merchandise session.
Oversee maintenance of all companyvehiclesatthe TrainingGround.Monthlymileage anddamage
sheet.Bookingservicesandensuringthatstaff know whentheyare due.BookingMOTsandrepairs
for the ClubMinibuses.
Scoutingspreadsheettoknowwhere everyscouthasbeenandwhatteamstheyhave seen
throughoutthe whole season.
AdvisingFA WhereaboutsDepartmenteveryMondayamof the 1st Teammovementsforthe week,
viaTrainingSchedule.Makingsure thatif there are any changesthe whereaboutsdeptare informed
immediately.
Bookingsystemforthe IndoorTrainingFacilityandthe outdoorsmall Astroturf.Liaisingwith
BarclaysSpacesFor Sport Co-Ordinatortoensure thatbothAstroturfsare usedto theirfull potential.
AlsowithGroundstaff toensure pitchesalongsideastrosare free.
Staff telephone,players telephone andinternal numbersare keptupto date and distributed.
Car park list
Maintainspreadsheetforthe scoutingdeptbudget.
Maintainspreadsheetforthe groundsmaintenance deptbudget.
Copy,collate anddistribute TeamAssessmenttoall squad playersthe daybefore amatch
SPOCfor all seniorscoutswhentheyhave anydifficultywithISB(scoutingdatabase) oranyother
concerns& tickets
Bookcoaches forthe Academy9-18 and Reserves,complete the necessarypaperwork.
Produce certificatesforweddings,retirement,illnessesetc.
Replytoall requestsfromCharitiesregardingsignedmerchandise.
Assistwithplayer’srelocation,liaisingwithnew playerstoensure theyare aware of the hotel policy,
that theyhave all the relevantinformationand contactnumbersforstaff membersatthe Club.Act
as PlayerWelfare OfficerforFootball Secretary.
TypingforAcademyCoaches.
TypingforHead of AcademyRecruitmenttoAcademyscouts.
Liaise withNational Insurance Office,forthemtovisitandmeetwithplayersrequiringNInumbers
AssistFootball SecretarywithYDFormsforthe Academy,requiredbythe Football League.
Healthand SafetyRepresentative forthe TrainingGround,attendingall meetingsandrecordingand
reportingtothe group any accidentsthathappen.
Coverreceptionduties
Complete BusinessAuditforAcademy –comprehensive documentof 25 pagesfor Football League.
Ensure that all scoutingcircularsfromthe Football League are distributedcorrectly.
TypingrequiredbyHeadGroundsman – TrainingGround.
Checkand countersignpettycashona weeklybasisforFootball Secretary
CoverTrainingGroundwhenthe Under18s are playingathome to answercalls,produce the
teamsheetanddeal withmoneywiththe matchdayco-ordinator.
AttendAcademyAdministratorsmeetingatthe PremierLeague,once ortwice yearly.
AttendPlayerWelfare Officer’smeetingannually.
MaintainAcademyRegistrationsdatabase –TeamAcademyPro.
Maintainaccess databasesforscouts.
Organise andoversee visitsof foreignteamstothe TrainingGround - all eventsorganised.
Liaise withheadof IT to be a pointof contact at the TG. (Iwas alsoa pointof contact forthe majority
of staff thatare havingminorcomputerdifficulties).
To replyto trialistrequests.

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CAFC duties

  • 1. SCOUT TICKETS – takingdetailsfromChief ScoutandAssistantChief Scoutandsendingindividual faxestoeach Clubandwaitingforresponses.Chasingresponses. BOOKFLIGHTS / HOTELS / CAR HIRE – for Scoutingdept& liaisingwithtravel company. BOOKFLIGHTS & ACCOMMODATION forincomingtrialistsforboththe firstteamandreserves,and alsothe Academy.Bookingairportpickupsand dropoffsare arrangedand the relevantpaperwork completed.TransporttoTG for trainingeachday. BOOKFLIGHTS forplayersandfamilies LettersforChief Scout,AssistantChief ScoutandHeadof AcademyRecruitment. Produce scout’spassesforall seniorandacademyscouts. MeetingwithManageron a regularbasisto receive listof finesforplayers.Write,distribute and senda copy to Accounts. Work for Reserve TeamManagerincludingsquadlists,maps,travellingdirections,letters,expenses, etc. Arrange and supervise aweeklysigningof merchandise session. Oversee maintenance of all companyvehiclesatthe TrainingGround.Monthlymileage anddamage sheet.Bookingservicesandensuringthatstaff know whentheyare due.BookingMOTsandrepairs for the ClubMinibuses. Scoutingspreadsheettoknowwhere everyscouthasbeenandwhatteamstheyhave seen throughoutthe whole season. AdvisingFA WhereaboutsDepartmenteveryMondayamof the 1st Teammovementsforthe week, viaTrainingSchedule.Makingsure thatif there are any changesthe whereaboutsdeptare informed immediately. Bookingsystemforthe IndoorTrainingFacilityandthe outdoorsmall Astroturf.Liaisingwith BarclaysSpacesFor Sport Co-Ordinatortoensure thatbothAstroturfsare usedto theirfull potential. AlsowithGroundstaff toensure pitchesalongsideastrosare free. Staff telephone,players telephone andinternal numbersare keptupto date and distributed. Car park list Maintainspreadsheetforthe scoutingdeptbudget. Maintainspreadsheetforthe groundsmaintenance deptbudget. Copy,collate anddistribute TeamAssessmenttoall squad playersthe daybefore amatch SPOCfor all seniorscoutswhentheyhave anydifficultywithISB(scoutingdatabase) oranyother concerns& tickets Bookcoaches forthe Academy9-18 and Reserves,complete the necessarypaperwork.
  • 2. Produce certificatesforweddings,retirement,illnessesetc. Replytoall requestsfromCharitiesregardingsignedmerchandise. Assistwithplayer’srelocation,liaisingwithnew playerstoensure theyare aware of the hotel policy, that theyhave all the relevantinformationand contactnumbersforstaff membersatthe Club.Act as PlayerWelfare OfficerforFootball Secretary. TypingforAcademyCoaches. TypingforHead of AcademyRecruitmenttoAcademyscouts. Liaise withNational Insurance Office,forthemtovisitandmeetwithplayersrequiringNInumbers AssistFootball SecretarywithYDFormsforthe Academy,requiredbythe Football League. Healthand SafetyRepresentative forthe TrainingGround,attendingall meetingsandrecordingand reportingtothe group any accidentsthathappen. Coverreceptionduties Complete BusinessAuditforAcademy –comprehensive documentof 25 pagesfor Football League. Ensure that all scoutingcircularsfromthe Football League are distributedcorrectly. TypingrequiredbyHeadGroundsman – TrainingGround. Checkand countersignpettycashona weeklybasisforFootball Secretary CoverTrainingGroundwhenthe Under18s are playingathome to answercalls,produce the teamsheetanddeal withmoneywiththe matchdayco-ordinator. AttendAcademyAdministratorsmeetingatthe PremierLeague,once ortwice yearly. AttendPlayerWelfare Officer’smeetingannually. MaintainAcademyRegistrationsdatabase –TeamAcademyPro. Maintainaccess databasesforscouts. Organise andoversee visitsof foreignteamstothe TrainingGround - all eventsorganised. Liaise withheadof IT to be a pointof contact at the TG. (Iwas alsoa pointof contact forthe majority of staff thatare havingminorcomputerdifficulties). To replyto trialistrequests.