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1. Guidance for the Preparation of Treasury
Board Submissions
2016 Updates
Resource Deck for TBS Analysts / Drafters
1

2. 2
Changes to the Guidance for the Preparation of Treasury Board Submissions (TB
Submission Guide) are being introduced to respond to the Government’s priorities:
 Openness and transparency
 Building a results and delivery culture
 Innovation
 Various policy lenses, such as environmental sustainability, official
languages, gender equality and Indigenous issues (modern treaty
implementation)
This deck is a resource for TBS analysts as well as for anyone drafting a TB
submission. It explains changes to the TB Submission Guide to support the
implementation of new requirements.
The deck is organized into two sections:
1. Overview
2. Section-by-Section Guidance
Purpose

3. 3
1. Overview of Changes
to the TB Submission
Guide

4. 4
 The TB Submission Guide is available
on Canada.ca (How Government
Works – Government Oversight –
Treasury Board Submissions)
 The Guide is organized into two main
sections:
 TB Submissions Overview:
provides general information on
the TB submission process, roles
and responsibilities and service
and quality standards
 Writing a TB Submission:
provides detailed guidance
(section-by-section), templates,
tools and resources, and
transactional guidance for
drafters of TB submissions
Organization of the TB Submission Guide

5. 5
 The majority of the TB Submission Guide and Template remains intact with the
bulk of changes occurring at the “detailed guidance for writers” level
 Changes can be summarized as follows:
 New requirements for organizations to draft a narrative around the results
story in the body of the TB submission (results achieved to date and
expected results), supported by an evidence-base with the use of
appendices
 New requirements for organizations to demonstrate how they incorporated
policy considerations into their implementation approach
 The TB Submission Guide is an evergreen document and will be updated
periodically to respond to Government priorities. The “blue box” on the TB
Submission Guide homepage (pictured on slide 4) provides up-to-date
information on what has recently changed
Key Messages

6. 6
Summary of Changes
What is new?
 The TB Submission Form has been slightly revised (re-naming Expected Outcomes to Expected Results and
moving this section before Design, Delivery and Implementation; incorporating mandatory and “as
applicable” appendices)
 New requirements for organizations to draft a narrative around the results story (results achieved to date
and expected results), supported by an evidence-base
 New requirements for organizations to demonstrate how they incorporated policy considerations into
their implementation approach
 A new Delivery and Expected Results Appendix (including for horizontal initiatives) to be signed off by the
Deputy Head, as well as the existing Risk, Official Languages and Gender-based Analysis+ Appendices are
now mandatory
 New “As Applicable” appendix for the assessment of modern treaty implementation
 Updated transactional guidance for the use of late letters
 Updated online resources for drafters of submissions (Extended Examples of TB Submissions and Key
Considerations Tool)
What will remain the same?
 Continued level of rigour on risk management and costing due diligence
 Expectations for CFO attestations
 Service and Quality Standards
 How departments access and navigate the Guide remains online

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Revised TB Submission Form

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2. Section-by-Section
Guidance
*This section contains sample text using a fictitious organization and is only being used
for illustrative purposes

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Detailed Guidance for Writers
To provide drafters of TB
submissions with guidance on
responding to government
priorities in TB submissions
To clarify the expectations for
what should be in the TB
submission (narrative/
storyline) vs the appendices
(evidence base) to avoid
duplication
Why change? What has changed?
A preamble titled How to Use this
Guidance has been added to outline
general expectations and distinguish
between expectations for the body
of the TB submission (narrative) vs
the appendices (evidence base)
Updated and/or clarified
requirements within each section
(see subsequent slides)
Further clarification provided by
updated Extended Examples of TB
Submissions with links to these
provided up front
Sample Text
Not applicable

10. 10
Title and Synopsis
To place the submission in
the context of results at
the outset
Why change? What has changed?
Synopsis now summarizes the long
term result(s) associated with the
proposal(s) as opposed to just the
authorities being sought
Sample Text
Funding to support the development and operational requirements for golf course
services in rural New Topia in order to support economic development, enhanced job
opportunities and community green spaces for underprivileged regions of Canada

11. 11
Background
To update the guidance
consistent with the TB
Policy on Results
To articulate the results
story at the outset
Why change? What has changed?
New requirement to link the initiative to an organization’s
Core Responsibility from their Departmental Results
Framework (TB Policy on Results) once approved by TB.
Existing guidance on linking to program structure (PAA) and
government priorities remains for those who have not yet
transitioned to the new Policy
New requirement to reference past results, as applicable
Links to Extended Examples of TB Submissions provided up
front
Sample Text
Golf course development infrastructure strengthens communities’ economic potential,
consistent with Golf Course Canada’s core responsibility to drive economic growth for Canada’s
tourism industry
Golf courses of similar size and scope have been built near underprivileged communities across
Ontario. Statistics Canada economic indicators have demonstrated that annual growth in
employment and revenue for the local economy have increased an average of 3% as a direct
result

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Rationale
Why change? What has changed?
Sample Text
Justification of the proposed course of action to
consider:
 gaps in the current programming that the
proposal aims to address
 lessons learned from other jurisdictions /
comparable initiatives
 changes to the policy and/or operational context
Discussion of which government-wide policy
considerations impacted the proposal removed from
this section and placed in Design, Delivery and
Implementation
To provide additional
considerations for justifying a
proposal
New Topia serves as a tourism hub in the region, attracting investment and spurring economic
growth for surrounding communities in addition to its own. Leveraging lessons learned from
comparable jurisdictions, investments in social infrastructure (particularly golf courses) have
resulted in employment growth, new sources of revenue and recreational living opportunities.
Authorities sought through this submission would allow Golf Course Canada to leverage fees
generated from the golf course to offset increases to its operating budget, while at the same
time providing Treasury Board with continued project oversight as per the TB Policy on the
Management of Projects

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Expected Results
Why change? What has changed?
To strengthen organizations’ capacity
for implementation and achieving
results and drive a results culture
across government
Section re-written to require:
 A summary of the key results committed to by the Deputy
Head (as detailed in the appendix)
 A summary of the evidence base has been used (i.e.
results of 3rd party reviews) or will be used (i.e. planned
future evaluations) to support the achievement of
expected results
 Details on how organizations plan to report on progress
against expected results
A new and mandatory Delivery and Expected Results Appendix
(including for Horizontal Initiatives) signed by the Deputy
Head
Existing Performance Measurement Strategy appendix
renamed to Performance Measurement Information; to
provide additional information on performance measurement
strategies or performance information profiles, as applicable
New requirement to discuss how expected results will be
collectively achieved and reported on in the case of horizontal
initiatives

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Expected Results - Continued
Sample Text
Golf Course Canada has committed to creating 40
direct employment opportunities at the golf
course as well as a 5% increase in employment
generated by tourism for the rural community of
New Topia by 2020, as measured by Statistics
Canada’s CANSIM database
Third party independent reviews, as well as the
organization’s own internal audits, have
demonstrated direct correlation between golf
courses as an economic driver and the above
stated expected results
Golf Course Canada publishes annual corporate
reports that include year-over-year reporting of
results. These reports are available in the public
domain
*Excerpt of the Delivery and Expected Results Appendix, for illustrative purposes
Example to come

15. 15
Design, Delivery and Implementation
To strengthen the application of policy
lenses to an initiative’s implementation
approach
To encourage the use of innovative
practices in program/policy development
To align with the revised MC template
Why change? What has changed?
New requirement for organizations
to demonstrate how they
incorporated policy considerations
into their implementation approach
New requirement to discuss the
extent to which the program/policy
design and delivery model support
innovative practices
New guidance on discussing key
developments since the approval of
an MC, where applicable

16. 16
Design, Delivery and Implementation - Continued
Sample Text
An assessment of modern treaty
implications has concluded that
the geographic area in which the
golf course will be built is subject
to a modern treaty. See
illustrative example (right) for
sample text.
A percentage of annual revenues
from the green fees generated by
the Green Acres Golf Course will
be used to reinvest in sustainable
methods of maintaining fairways,
contributing to innovative
practices that can be used
throughout Canada in meeting
climate change targets
*Assessment of Modern Treaty Implications Appendix, for illustrative purposes

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Risk and Risk Responses
Why change? What has changed?
Sample Text
Not applicable
To reduce duplication between
what is required in the body of
the TB submission vs. the
appendix
Guidance that this section begin
with a summary of the operating
environment (environmental
scan)
Suggestion that a summary of
the top risks (highest rated) be
provided in the body of the TB
submission, supported by a
complete analysis in the
Appendix on Risk and Risk
Responses

18. 18
Cost, Funding Requirements and Source of Funds
Why change? What has changed?
Sample Text
Provide authority to hold centrally in an
earmarked reserve $[insert amount] in
[insert fiscal year]; [and ongoing], in order
to offset Shared Service Canada’s
incremental costs of providing core
information technology services
*Note: this text should appear in the
Authorities Sought section of the TB
Submission
New requirement to identify costs related to
Shared Service Canada’s costs of providing core
information technology services in the Cost,
Funding Requirements and Source of Funds table as
well as associated authority text
To decrease the number of joint TB
submissions and allow for a more
efficient process for departments
seeking funding that includes
increasing existing SSC services

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Costing Due Diligence
Why change? What has changed?
Sample Text
New validation criteria added,
asking organizations to identify
the percentage of the total cost
that will be spent on internal
services and a rationale for why
that allocation is appropriate
To strengthen TBS’ challenge of
internal services costs, consistent
with the existing requirement in
the Cost, Funding Requirements
and Source of Funds section that
asks organizations to identify the
funding required for internal
services
Note: same level of due diligence
expected for validating costing
information
The internal services costs of operating the Green Acres Golf Course is 7% of the total
cost of the initiative. This compares favourably with the administrative ratios of similar
golf courses owned and operated by Golf Course Canada (9% for the City of Wallonia
and 11% for the City of Flatsburg). This amount is appropriate given that additional
resources are required to accommodate fairway maintenance in New Topia’s
mountainous terrain.

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Appendices: Mandatory
GENDER-BASED ANALYSIS+
OFFICIAL LANGUAGES
 Existing appendix updated and made mandatory; to
determine the potential gender implications for the
proposal(s), considering the target group and the
potential for differing impacts on women and men
 Existing appendix made mandatory; to provide
analysis of the implications of the proposal(s) for
official languages as defined in the Official
Languages Act
RISKS AND RISK RESPONSES
 Existing appendix remains mandatory; to provide
analysis of the risks and mitigating strategies
DELIVERY & EXPECTED RESULTS
 New appendix to provide a concise summary of
expected results, performance information and key
implementation milestones; to be applied to stand-
alone as well as horizontal initiatives (different
templates)

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Appendices: Other Appendices “As Applicable”
PROGRAM ALIGNMENT
AUDIT AND EVALUATION
 Eliminated appendix; Background section of the
submission to link the initiative to an organization’s Core
Responsibility from their Departmental Results
Framework (TB Policy on Results)
 Eliminated appendix; Expected Results section of
the submission to require a discussion on the
evidence base that supports results, including
audits, evaluations, reviews and external studies
PERFORMANCE MEASUREMENT
INFORMATION
 Existing appendix renamed and revised to support
requirements of the TB Policy on Results; appendix
provides additional information on Performance
Measurement Strategies, or Performance Information
Profiles for those who have transitioned to the TB
Policy on Results, as applicable
MODERN TREATY
IMPLEMENTATION
 New appendix to assess modern treaty implementation,
as applicable
ALL OTHER APPENDICES  No Changes

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Other Changes
HOW TO USE THIS GUIDANCE
 New section and first step under Detailed
Guidance for Writers – Before You Start Drafting,
that explains general expectations for drafting TB
submissions, including clarifying content
expectations for the body of the TB submission
(narrative) and the appendices (supporting
evidence)
ROLES AND RESPONSIBILITIES OF
DEPUTY HEADS
 Updated section on roles and responsibilities to note
Deputies’ responsibilities with respect to establishing
appropriate arrangements for monitoring, evaluating
and reporting of performance results
LATE LETTERS
 Updated transactional guidance on late or urgent
Treasury Board submissions; guidance provides clarity
on the usage of late letters as well as a sample letter
FOR FUTURE RELEASES
 Areas currently under consideration for future updates
include requirements related to: communications, the
environment and sustainable development, and the
reporting of internal services costs