1. ACCOUNTING SECTION
2020 PHYSICAL ACCOMPLISHMENT
(1ST & 2ND QUARTER 2020)
14 JULY 2019
Republic of the Philippines
Department of Health
CAMARINES SUR TREATMENT AND REHABILITATION CENTER
2. PLANNED ACTIVITIES FOR THE QUARTER
Specific Activity Performance
Indicators
Physical Accomplishment
Target Accomp. % of Acc
VI. ACCOUNTING SECTION
A. Support to Operations
A.1. Preparation and maintenance of accounting records, financial statements and
bank reconciliation statements
A.1.a. Check
Disbursements Journal
(LBP MDS, Trust, BAC)
No. of accounting
records, financial
statements and bank
reconciliation
statements prepared
and maintained
18 18 100%
A.1.b. ADA
Disbursement Journal
6 6 100%
3. PLANNED ACTIVITIES FOR THE QUARTER
Specific Activity Performance
Indicators
Physical Accomplishment
Target Accomp. % of Acc
VI. ACCOUNTING SECTION
A. Support to Operations
A.1. Preparation and maintenance of accounting records, financial statements and
bank reconciliation statements
A.1.d. Cash Receipts
Journal
No. of accounting
records, financial
statements and bank
reconciliation statements
prepared and maintained
6 6 100%
A.1.e. Monthly and
Quarterly Financial
Accountability
Reports (FAR 4, FAR 5,
MDS UTILIZATION, COA
QUARTERLY REPORTS &
FINANCIAL REPORT)
38 38 100%
4. PLANNED ACTIVITIES FOR THE QUARTER
Specific Activity Performance
Indicators
Physical Accomplishment
Target Accomp. % of Acc
VI. ACCOUNTING SECTION
A. Support to Operations
A.1. Preparation and maintenance of accounting records, financial statements and
bank reconciliation statements
A.1.f. Yearly Statement of
Financial Performance
No. of accounting
records, financial
statements and bank
reconciliation
statements prepared
and maintained
1 1 100%
A.1.g. Yearly Statement of
Cash Flows
1 1 100%
A.1.h. Yearly Statement of
Financial Position
1 1 100%
A.1.i. Yearly Statement of
Comparison of Budgeted and
Accounting Amounts
1 1 100%
A.1.j. Yearly Statement of Changes
in Equity 1 1 100%
5. PLANNED ACTIVITIES FOR THE QUARTER
Specific Activity Performance
Indicators
Physical Accomplishment
Target Accomp. % of Acc
VI. ACCOUNTING SECTION
A. Support to Operations
A.1. Preparation and maintenance of accounting records, financial statements and
bank reconciliation statements
A.1.k. Pre-Closing and
Post-Closing Trial Balance
No. of accounting
records, financial
statements and bank
reconciliation
statements prepared
and maintained
2 2
100%
A.1.l. Notes to FS 1 1
100%
6. PLANNED ACTIVITIES FOR THE QUARTER
Specific Activity Performance
Indicators
Physical Accomplishment
Target Accomp. % of Acc
VI. ACCOUNTING SECTION
A. Support to Operations
A.2.1.PROCESSING OF CLAIMS
A.2.1.a. Disbursement
Vouchers No. of DVs, Payrolls,
Purchase Orders and
Petty Cash received and
processed
150 252 168%
A.2.1.b. Payrolls 50 98 196%
A.2.1.c. Purchase Orders 15 29 193%
A.2.1.d. Petty cash 25 36 144%
A.2.2.PREPARATION AND SUBMISSION OF REMITTANCES
A.2.2.a. Remittances
(BIR,GSIS, PHIC and PAG-
IBIG)
No. of remittances
prepared and submitted
24 24 100%
7. PLANNED ACTIVITIES FOR THE QUARTER
Specific Activity Performance
Indicators
CY 2020 Physical Accomplishment
Target Accomp. % of Acc
VI. ACCOUNTING SECTION
A. Support to Operations
A.3. Full
implementation and
Upgrading of Financial
Reporting System
No. of recording and filing
system upgraded
(updating of index of
payments for contractor)
1 1 100%
A.4. Record and File
Safekeeping
No. of storage boxes
purchased
5 5
100%
B. Others
B.1. Provision and
Extension of Services
to ISO Committee
No. of POPs and
Organizational Profile
prepared, submitted and
revised
7 7
100%
8. PLANNED ACTIVITIES FOR THE YEAR
Specific Activity/
Performance Indicator
Performance Indicator
Physical
Accomplishment
Source
of Fund
A. ATTENDANCE TO MANCOM
MEETINGS
No. of meetings attended 7/7
B. ATTENDANCE TO EXPANDED
MANCOM MEETINGS
No. of meetings attended 3/3
C. ATTENDANCE TO
ADMINISTRATIVE MEETINGS
No. of meetings attended 7/8
9. IMPLEMENTATION ISSUES
Specific Program/
Activity
(below target/not
conducted)
Implementation
Issues
Action/s Taken On
The
Implementation
Issues
Strategies To
Address The
Implementation
Issues
(if no action/s
was taken)
A.1. Preparation and maintenance of accounting records, financial statements and bank reconciliation
statements
a. Monthly Financial
Statements for CY 2020
a. COVID 19
Pandemic
a. Modified work
arrangements
b. Monthly Bank Reconciliation
Statements for CY 2020
b. No COA Exit
Conference for CY
2019 had taken place
yet
b. Coordination with
COA for submission of
reports to fast track
implementation of exit
conference
c. Some reports are
delayed (COA
Approved balances for
CY 2019)
10. OTHER ISSUES/ CONCERNS
Issues/ Concerns Recommendations
Responsible
Person
Delayed submission of
Purchase Request and other
pertinent supporting
documents for drinking water
(AQUA CAMARINES)
a. Dietary Section should meticulously and
religiously keep track of the expiration of
contracts for purchase of drinking water
b. Follow correct protocols and coordination
with other sections
PMU/Dietary
No exact date was given for
the extension period for the
installation of signages
therefore no penalty can be
charged (AET ADS)
a. Follow correct protocol and coordination
with other sections as well as with the
contractor
b. Tell contractor to provide exact period of
intended extension
Supply
