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Presentation i3 pm 21 09 17 chantal koller
1.
Best Practices in IP
Management Trademarks I3PM - Geneva, September 21, 2017
2.
SPEAKER’S PROFILE Chantal Koller •
Swiss national • Law Degree University of Geneva • 20 years practice in IP • 15 years with IP firms – 5 years in-house (sports / spirits) • 10 years with Novagraaf • Managing Director – Trademarks Switzerland • Responsible for Business Development in Japan (Trademarks) • International Judge for the FIG (gymnastics) c.koller@novagraaf.com – +41 22 979 0930 Copyright © Chantal Koller, Novagraaf 2017
3.
TODAY’S PROGRAM Strategic framework Legal basic framework 2 Management methodology 3 Traps
& Tips 4 1 Copyright © Chantal Koller, Novagraaf 2017
4.
STRATEGIC FRAMEWORK Basic requirements
for developing a company excellence trademark management program: Copyright © Chantal Koller, Novagraaf 2017 Business alignment: • Goals • Priorities • Budgets • Endorsement Product alignment: • Branding/Marketing & Comm. • Priority level • Geographic • Evolution
5.
STRATEGIC FRAMEWORK Management model
choices: Copyright © Chantal Koller, Novagraaf 2017 Outsourced In-houseHybrid Key success factors: • Centralization of data • Determine authority levels • Service level agreement Goal: find the best mix of legal services and formalities that enables your company not to lose oversight of the portfolio
6.
STRATEGIC FRAMEWORK Use all
soft IP rights at your disposal: Copyright © Chantal Koller, Novagraaf 2017 What cannot be protected by trademarks may be protectable through other IP rights. Use all of them to create a network of legal solutions. Domain NamesIndustrial Designs Copyright
7.
TODAY’S PROGRAM Strategic framework Legal basic framework Management methodology 3 Traps
& Tips 41 2 Copyright © Chantal Koller, Novagraaf 2017
8.
Some principles specific
to trademark protection: Copyright © Chantal Koller, Novagraaf 2017 LEGAL BASIC FRAMEWORK Use confers rights only in a few (Common Law) countries If you don’t register it, you don’t own it! Use is required to maintain registration If you don’t use it properly, you lose it! First come-First served Home country basis is essential for international strategy Ensure priority date in the proper country! Protection is unlimited in time & not subject to secrecy Phase out the filing campaign!
9.
Definition of trademarks: Copyright
© Chantal Koller, Novagraaf 2017 A trademark is a sign capable of distinguishing the goods or services of one enterprise from those of other enterprises. Trademarks are protected by intellectual property rights. (Source: http://www.wipo.int/trademarks/en/index.html) 1. Sign: traditional and non-traditional types (BUT not concepts) 2. Capable of distinguishing: absolute requirement (*) 3. Goods/services: restricted protection to applicant’s field of activity 4. Enterprise: the IP right supports business activities LEGAL BASIC FRAMEWORK
10.
LEGAL BASIC FRAMEWORK Requirements
for achieving trademark registration : Copyright © Chantal Koller, Novagraaf 2017 Absolute grounds for refusal: • Descriptiveness • Indications of origin • Language issues • Legal / public order constraints • NGO symbols/acronyms Relative grounds for refusal: • Earlier third party rights • Opposition vs. Refusals • Letters of Consent not available everywhere • Searching …capable of distinguishing… …from those of other enterprises…
11.
LEGAL BASIC FRAMEWORK A
trademark supports business activities; as a consequence, use is required to maintain a registration valid and/or enforceable: Copyright © Chantal Koller, Novagraaf 2017 • Only jurisdictions still requiring a Declaration of Use are US and MZ – invalidity as a consequence of not submitting it in time • Other countries: use is necessary to back-up any offensive action (opposition or legal action) – risks are negative outcome of offensive action and potential counter attack on validity • Jurisdictions where administrative proceedings exist for cancellation based on lack of use are growing (CH, EU members to come)
12.
LEGAL BASIC FRAMEWORK Unitary
effect of the EUTM Copyright © Chantal Koller, Novagraaf 2017 • One territory – one right: divisions are possible only if the EUTM is dead. HOWEVER • 28 national registries capable of containing valid anterior rights
13.
LEGAL BASIC FRAMEWORK Dependency
rule of International Registrations (Madrid System) Copyright © Chantal Koller, Novagraaf 2017 • All International Registrations (IRs) need a national basic application/registration: usually in home country of the applicant • The IR is dependent on a valid basic registration for a period of 5 years from filing
14.
TODAY’S PROGRAM Strategic framework Legal basic framework 2
Management methodology Traps & Tips 41 3 Copyright © Chantal Koller, Novagraaf 2017
15.
MANAGEMENT METHODOLOGY Protection process Copyright
© Chantal Koller, Novagraaf 2017 Strategy Registration Management Exploitation Business strategy and brand guidelines drive choices on trade names, branding options, trademark architecture, geographical scope, filing strategy, risks and budget. File trademarks, manage refusals, handle oppositions, follow-up to certification. Evaluate commercial options such as licensing, franchising, sale of IP, spin- offs, joint ventures. Manage asset administration including all changes in ownership and renewals, monitor for potential infringements and enforce IP rights.
16.
MANAGEMENT METHODOLOGY Copyright ©
Chantal Koller, Novagraaf 2017
17.
TODAY’S PROGRAM Strategic framework Legal
basic framework 2 Management methodology 3 Traps & Tips1 3 Copyright © Chantal Koller, Novagraaf 2017
18.
TRAPS & TIPS Choosing
your basic country carefully Copyright © Chantal Koller, Novagraaf 2017 Useful tips for global companies: • Madrid Protocol countries can generate more expensive filing fees; using a Madrid Agreement basic country approach can help reducing costs. • Filing your basic application in a more “discreet” territory can help in keeping a filing project/campaign confidential. • Choosing a basic country where examination on absolute/relative grounds is more/less strict can be different depending on the distinctive character of the trademark.
19.
TRAPS & TIPS International
Registrations Copyright © Chantal Koller, Novagraaf 2017 TRAP • Unanticipated costs linked to refusals. TIPS • Plan approx. 50% of filing budget for addressing refusals in Y2-3 • US designation: will ALWAYS trigger a refusal (90% on G/S) • Asian countries: list of G/S usually not adapted to European standards (and other end of spectrum compared to the US) – usually triggers refusals
20.
TRAPS & TIPS USA Copyright
© Chantal Koller, Novagraaf 2017 TRAP • Use in commerce. TIPS • Product alignment before filing. • Determine basis (foreign registration, intent of use, used in commerce). • Specify list of G/S precisely. • Collect in-use evidence. • Budget in consequence of procedure (afterburners).
21.
TRAPS & TIPS Transliterations
(China, Japan, Korea, Cyrillic characters…) Copyright © Chantal Koller, Novagraaf 2017 TRAPS • Insufficient legal coverage for local market. • Pirates registering local nicknames for the brand. TIPS • Evaluate business needs and practices for specific product. • Understand how customers perceive your mark (nicknames). • Work closely with M&C to determine needs and effective use. • Work with local distributors/representatives on transliteration(s). • Register several variations for defensive purposes.
22.
TRAPS & TIPS Chinese
intermediaries Copyright © Chantal Koller, Novagraaf 2017 TRAPS • Misappropriation of designs. • Invasion of counterfeit products. TIPS • Identify the main technical elements and protect respective IP (patents). • Register design before starting mass production. • Use copyright mechanisms. • Include IP provisions in contracts with manufacturers. • Mark genuine goods with IP rights registration numbers. • Register IP rights with Chinese customs.
23.
TRAPS & TIPS European
Union Trademark Registrations (EUTM) Copyright © Chantal Koller, Novagraaf 2017 TRAPS • Doubling/tripling rights with national/international coverage. • Renewal budget not adapted to needs. TIPS • Work on seniorities. • Keep double rights where use of your mark is doubtful.
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TRAPS & TIPS European
Union Trademark Registrations (EUTM) Copyright © Chantal Koller, Novagraaf 2017 Recommendations deriving from the Convergence Program (CP): • Black & White marks are not appropriate to protect color elements which condition the overall impression (CP4). • Lists of G/S should be sufficiently precise to encompass goods/services of interest; no full coverage from class headings (CP1-2). • Non-distinctive wordmarks should be combined with graphic elements that are sufficient to distract the attention of the consumer from the descriptive meaning (CP3). • Weakly distinctive prior rights can still represent a threat to new registrations when coinciding on non-distinctive elements (CP5).
25.
TRAPS & TIPS European
Union Trademark Registrations (EUTM) Copyright © Chantal Koller, Novagraaf 2017 Final steps of the 2015 Reform: Introduction of the certification mark • Only to distinguish a certain quality level. • Meant for organizations/institutions that will certify that third parties, users of the mark, are reaching certain standards guaranteed by the mark. • Applicant cannot use the mark himself. • Requirement of filing Certification Regulations and Infringement Measures together with the application.
26.
TRAPS & TIPS European
Union Trademark Registrations (EUTM) Copyright © Chantal Koller, Novagraaf 2017 Final steps of the 2015 Reform: Absence of graphical representation • Trademarks no longer need to be submitted with a graphical representation. • Other supports to be determined at ulterior stage. • Opens the door to all non-traditional trademarks. • Support for publication? Open question.
27.
TRAPS & TIPS Brexit Copyright
© Chantal Koller, Novagraaf 2017 TRAPS • Unnecessary double coverage. • Lack of specific UK coverage. • Lack of use. TIPS • Keep your ears open. • Identify products which are destined to UK market. • Prioritize brands that are used only in the UK. • Address needs for double coverage with your IP specialist.
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Copyright © Chantal
Koller, Novagraaf 2017 Thank you for your attention! www.novagraaf.com Chantal Koller Novagraaf Switzerland SA 3, ch. de l’Echo 1213 Geneva c.koller@novagraaf.com - +41 22 979 0030
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