1. PROJECT CHARTER
Preparedby: Team8 (Khushal NileshDesai,HardeepBainsandGurmeetSinghSidhu),ProjectManager
Project Sponsor:TeresaKucheran/Lori Anne McNulty/SarahMann
Date issued:June 9
Project name:Planningthe Route forFundraisingevent forMS Society(OntarioDivision,LondonOffice).
PROJECT SCOPE
BusinessOpportunity/Problem
 To provide aroute forfundraisingevent“London-GrandBendBicycleTour”,organizedbyMS
Society,OntarioDivision,London office.
 The constructiontakingplace onthe previouslydecidedroute,whichcannotbe done before the
deadline.
 To make sure that the constructiononthe new route (if any) shouldfinishbefore the deadline
of the event.
Project Customer
 Cyclistsparticipatinginthe fundraisingevent
 MS Society beneficiaries
Project DecisionCriteria
 To finishthe projectwithinthe givendeadline of 23 days.
 Safetyof the participants
 Route selectionbasedonthe safetyandavailability.
 Construction(if any) onthe selectedroute shouldfinishbefore the deadline.
CustomerRequirements:
 Positive andsafe participationexperience byenduringthe safetyproceduresrequiredduring
the event,like hospitals,ambulanceandpolice security.
 Enoughdetailsavailableforthe participantsregardingthe safety measuresandguidance during
the tour.
Final Deliverable:
 Route Selectionforthe event.
 Safetyprecautionsforthe participants
 Printedcopyof the route mapfor the participants

2. Final deliverable acceptance criteria
 Safe road conditionsof the route
 Enoughnumberof Checkpointselections
 Route mapsand descriptions(alongwiththe emergencyphone numbersforthe internal team
members)
Organizational Deliverable
 ProjectPlanning
 ProjectSchedule
 ProjectCharter
 ProjectPlan
 StatusReports
 Insurance Certificate forthe route
 Route Permitfromthe CountyCouncil andRoad Department
Major Stakeholders
 Participants
 MS Society,OntarioDivision,LondonOffice
 CountyCouncil
 Road Department
 Regional EmergencyService providers
 Volunteers
 Bike ShopMechanics
 ResidentsandShop-ownersatthe checkpoints
Project Team members
 Planningcommittee
 Shopownerand Residentsonthe route/checkpoints
 Staff of Voyageur(providingambulance services forthe route)
 Volunteers
 Regional Emergencyservices(LondonandGrand-Bend)
 Road departmentandCounty council
(LondonandGrand-Bend)

3. PROJECT ASSURANCE
Project Risk Limit
 Schedulingdone before June30th
(+/- 2 days).
 Constructionwill be completedonthe decidedroutes,priortothe fundraisingevent (+/-3days).
 The permitsandApprovalsshouldn’ttake more than7 to 10 businessdays.
 The approval fromthe residentsandshop-ownersshouldn’ttake more than15 to 18 business
days.
Reviewsand Approvals
 Planningcommittee
 Road DepartmentandCountyCouncil (Londonand Grand-Bend)
 Residents andShopownersatthe checkpoint.
Reports required:
 StatusReport
 ProjectSchedule
 ProjectPlan
 Qualityapprovals
 Permits
 LessonsLearned
 ProjectCompletionReport
PROJECT RESOURCES
Project Manager: Team8 (Khushal NileshDesai, HardeepBainsandGurmeetSinghSidhu)
Project Sponsor:TeresaKucheran/Lori Anne McNulty/SarahMann
Project Team: PlanningCommittee
Volunteers
Bike ShopMechanics
MarketingStaff
External Resources:CountyCouncil andRoadDepartment
Regional emergencyserviceproviders
Residentsandshopownersatcheckpoints

4. Deadlines:
 ProjectPlanandSchedule:June 30 (+/- 2 days)
Effort Limit:
 Workinghourswill be extended toweekendsaswell asovertime (nightshift)
SpendingLimit:
 $8,000 (+/- 10%).
[Note:Thisfigure hasbeendevelopedbytakingassumptionsforthe requiredProjectResources]
Organizational Constraints:
 Time constraint(+/- 2-3 daysbasedon the deadline of the particulartask)
 Cost Constraint(+/- 10% of the spendinglimitmentionedabove)
 Co-operation fromvariousdepartments like,countycouncil,regional emergencyservice
providersand residents/shopowners.
 Staff morale,astheywill have toworkovertime.