Measuring the Collaborative Procurement Process Against SSC IT Initiatives

1. Review of the Collaborative
Procurement Process
Presentation to the Information Technology Infrastructure
Roundtable
December 8, 2014
Yves Genest, Chief Audit and Evaluation Executive, Office of
Audit and Evaluation

2. Overview
Objective of review:
To identify opportunities for improvement
Presentation of results to ITIR in May 2015
Presentation of report, including management action
plan, to Departmental Audit and Evaluation
Committee in September 2015
2

3. Objectives of the Collaborative
Procurement Process
Maintain public procurement values of
transparency, openness and fairness
Engagement with industry early in the procurement
process (pre-RFP) to co-develop requirements
definition
Increase efficiency and effectiveness of
procurement process
Ensure optimal solutions so that SSC can deliver on
its mandate
3

4. Areas of Focus for the Review
Processes and design
Alternatives
SSC-industry relationship
Effectiveness
4

5. Approach and Methodologies
Interviews with SSC and industry stakeholders
Survey with industry (vendor community)
Literature review
File review/case study of projects that have
undergone the collaborative procurement process
5

6. Timelines
Interviews January – February 2015
Survey February 2015
Literature review December 2014 – January 2015
File review/case study February – March 2015
Presentation of findings to ITIR May 2015
6

7. Appendix A: List of SSC procurement projects using the
collaborative procurement process (2011–2014)
2011–2014
7
Industry Day Invitation to
Qualify
Review Refine
Requirements
Request for
Proposal
Contract
Award
Email Transformation Initiative
(ETI)
x x x x x
Data Centre Co-location
Services (DCCS)
x x x x x
GCNet Wan x x x x Evaluating
bids
Internet Interconnection
Services (IIS)
x x x One RFP
completed
Second RFP
released shortly
High-performance Computing
Solution (HPCS)
x x x Released
shortly
Hosted Contact Centre
Services (HCCS)
x x x Finalizing RFP
documentation
Workplace Communications
Services (WCS)
x x Started

8. Appendix A: List of SSC procurement projects using the
collaborative procurement process (continued)
2011–2014
8
Industry Day Invitation to
Qualify
Review Refine
Requirements
Request for
Proposal
Contract
Award
Government Cabling Services
(GCS)
x x Started
Data Centre Server and
Storage Infrastructure (DCSSI)
x Responses being
evaluated
Toll-free Network Service
(TFNS)
x Re-issuing
Data Centre Networks (DCN) x Developing
strategy for ITQ
Network Solutions Supply
Chain (NSSC)
x Developing
strategy for ITQ
Mainframe Transformation Day completed;
reviewing written
responses and one-on-
one sessions being
scheduled
Workplace Technology Devices
(WTD
Developing