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Working with Formulas and
Functions
Objectives
• Create a complex formula
• Insert a function
• Type a function
• Copy and move cell entries
• Understand rela...
Objectives
• Copy formulas with relative cell
references
• Copy formulas with absolute cell
references
• Round a value wit...
Create a Complex Formula
• A complex formula is an equation
that uses more than one type of
arithmetic operator
• Example:...
Create a Complex Formula
Microsoft Office 2013-Illustrated
Complex formulas in worksheet
Create a Complex Formula
• Order of precedence in Excel
formulas
• Operations inside parentheses are
calculated first
• Ex...
Insert a Function
• A function is a predefined worksheet
formula that makes it easy to perform
a complex calculation
• Can...
Insert a Function
Microsoft Office 2013-Illustrated
Expanded Function Arguments dialog box
Type a Function
• A function can be typed manually into
a cell
• You must know the name and initial
characters of the func...
Type a Function
• While manually typing a function, it is
necessary to begin with the equal
sign (=)
• Once you type an eq...
Type a Function
Microsoft Office 2013-Illustrated
MAX function in progress
Copy and Move Cell Entries
• You can copy or move data within a
worksheet or between worksheets
using:
• Cut, Copy, and Pa...
Copy and Move Cell Entries
• Pasting an item from the Clipboard
• Only need to specify the upper-left cell
of the range wh...
Microsoft Office 2013-Illustrated
Copied data in Office Clipboard
Copy and Move Cell Entries
• Use a relative cell reference when
you want to preserve the relationship
to the formula location
• Calculations are perf...
Understand Relative and Absolute
Cell References
Microsoft Office 2013-Illustrated
Formulas containing relative references
Understand Relative and Absolute
Cell References
• Use an absolute cell reference when
you want to preserve the exact cell...
Understanding Relative and
Absolute Cell References
Microsoft Office 2013-Illustrated
Formulas containing absolute and rel...
Understand Relative and Absolute
Cell References
• Using a mixed reference
• A mixed cell reference combines both
relative...
• Reuse formulas you have created
• Use Copy and Paste commands or
the fill handle to copy formulas
• Copying a formula to...
Copy Formulas with Relative Cell
References
Microsoft Office 2013-Illustrated
Formula pasted in a range
• Auto Fill feature can be used for
filling cells with sequential text or
values
• Months of the year; days of the week;
o...
Copy Formulas with Absolute Cell
References
• Apply absolute cell reference before
copying a formula if you want one or
mo...
Copy Formulas with Absolute Cell
References
Microsoft Office 2013-Illustrated
Absolute reference created in formula
Round a Value with a Function
• Cells containing financial data are
often easier to read if they contain
fewer decimals
• ...
Round a Value with a Function
Microsoft Office 2013-Illustrated
ROUND function added to an existing formula
Summary
• Create a complex formula
• Insert a function
• Type a function
• Copy and move cell entries
• Understand relativ...
Summary
• Copy formulas with relative cell
references
• Copy formulas with absolute cell
references
• Round a value with a...
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Excel 2013 Unit B

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Excel 2013 Unit B

  1. 1. Working with Formulas and Functions
  2. 2. Objectives • Create a complex formula • Insert a function • Type a function • Copy and move cell entries • Understand relative and absolute cell references Microsoft Office 2013-Illustrated
  3. 3. Objectives • Copy formulas with relative cell references • Copy formulas with absolute cell references • Round a value with a function Microsoft Office 2013-Illustrated
  4. 4. Create a Complex Formula • A complex formula is an equation that uses more than one type of arithmetic operator • Example: formula that uses both addition and multiplication • Arithmetic operations are performed according to the order of precedence Microsoft Office 2013-Illustrated
  5. 5. Create a Complex Formula Microsoft Office 2013-Illustrated Complex formulas in worksheet
  6. 6. Create a Complex Formula • Order of precedence in Excel formulas • Operations inside parentheses are calculated first • Exponents are calculated next • Multiplication and division are calculated next (from left to right) • Addition and subtraction are calculated next (from left to right) Microsoft Office 2013-Illustrated
  7. 7. Insert a Function • A function is a predefined worksheet formula that makes it easy to perform a complex calculation • Can be used by itself or within a formula • If used alone, begins with the formula prefix (=) Microsoft Office 2013-Illustrated
  8. 8. Insert a Function Microsoft Office 2013-Illustrated Expanded Function Arguments dialog box
  9. 9. Type a Function • A function can be typed manually into a cell • You must know the name and initial characters of the function • Can be faster than using the Insert Function dialog box • Experienced Excel users often prefer this method Microsoft Office 2013-Illustrated
  10. 10. Type a Function • While manually typing a function, it is necessary to begin with the equal sign (=) • Once you type an equal sign, each letter you type activates the AutoComplete feature Microsoft Office 2013-Illustrated
  11. 11. Type a Function Microsoft Office 2013-Illustrated MAX function in progress
  12. 12. Copy and Move Cell Entries • You can copy or move data within a worksheet or between worksheets using: • Cut, Copy, and Paste buttons • Fill handle in the lower-right corner of the active cell • Drag-and-drop feature • Clipboard temporarily stores information that you copy or cut Microsoft Office 2013-Illustrated
  13. 13. Copy and Move Cell Entries • Pasting an item from the Clipboard • Only need to specify the upper-left cell of the range where you want to paste the selection Microsoft Office 2013-Illustrated
  14. 14. Microsoft Office 2013-Illustrated Copied data in Office Clipboard Copy and Move Cell Entries
  15. 15. • Use a relative cell reference when you want to preserve the relationship to the formula location • Calculations are performed based on cell relationship • When a formula is copied, the cell reference changes to preserve the relationship of the formula to the referenced cells • The Excel default Microsoft Office 2013-Illustrated Copy and Move Cell Entries
  16. 16. Understand Relative and Absolute Cell References Microsoft Office 2013-Illustrated Formulas containing relative references
  17. 17. Understand Relative and Absolute Cell References • Use an absolute cell reference when you want to preserve the exact cell address in a formula • Reference does not change even if the formula is copied to another location • Created by placing a dollar sign ($) before both the column letter and the row number for the cell’s address Microsoft Office 2013-Illustrated
  18. 18. Understanding Relative and Absolute Cell References Microsoft Office 2013-Illustrated Formulas containing absolute and relative references
  19. 19. Understand Relative and Absolute Cell References • Using a mixed reference • A mixed cell reference combines both relative and absolute cell referencing • Example: When you copy a formula, you may want to change the row reference but keep the column reference • Created using the [F4] function key Microsoft Office 2013-Illustrated
  20. 20. • Reuse formulas you have created • Use Copy and Paste commands or the fill handle to copy formulas • Copying a formula to a new cell • Excel substitutes new cell references so that the relationship of the cells to the formula remains unchanged Microsoft Office 2013-Illustrated Copy Formulas with Relative Cell References
  21. 21. Copy Formulas with Relative Cell References Microsoft Office 2013-Illustrated Formula pasted in a range
  22. 22. • Auto Fill feature can be used for filling cells with sequential text or values • Months of the year; days of the week; or text plus a number (Quarter 1, Quarter 2, etc.) • Drag the fill handle to extend an existing sequence Microsoft Office 2013-Illustrated Copy Formulas with Relative Cell References
  23. 23. Copy Formulas with Absolute Cell References • Apply absolute cell reference before copying a formula if you want one or more cell references to remain unchanged in relation to the formula Microsoft Office 2013-Illustrated
  24. 24. Copy Formulas with Absolute Cell References Microsoft Office 2013-Illustrated Absolute reference created in formula
  25. 25. Round a Value with a Function • Cells containing financial data are often easier to read if they contain fewer decimals • Use the ROUND function to round down your results Microsoft Office 2013-Illustrated
  26. 26. Round a Value with a Function Microsoft Office 2013-Illustrated ROUND function added to an existing formula
  27. 27. Summary • Create a complex formula • Insert a function • Type a function • Copy and move cell entries • Understand relative and absolute cell references Microsoft Office 2013-Illustrated
  28. 28. Summary • Copy formulas with relative cell references • Copy formulas with absolute cell references • Round a value with a function Microsoft Office 2013-Illustrated

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