Professional Communication - Indention & Alignment in Formal Letters
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The document discusses indention and alignment in formal documents. It defines indention as the number of spaces between the margin and the first line of a paragraph. The indented format indents the first line of body paragraphs 5-7 spaces from the margin and indents the closing and signature in the second half of the paper. Alignment is forming a straight line, with left-alignment aligning the first letter of each line and justified alignment aligning the first and last letters of each line. The block format has no indents and all lines begin and end at the margin, while the modified block format is the same but exceptions the date, closing, and signature.
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Professional Communication - Indention & Alignment in Formal Letters
- 1. INDENTION & ALIGNMENT INDENTION &ALIGNMENT IN FORMAL D O C U M E N TS
- 2. INDENTION Indention – The number of spaces between the margin and the first line of the paragraph Lesson Connection: 02-3 Indention & Alignment in Formal Documents SLH1013 - Professional English Tuesday, October 29, 2013
- 3. INDENTED FORMAT The first line of each body paragraph begins 5 or 7 spaces from the margin. From the second half of the paper, the closing and signature use the same indention,. SLH1013 - Professional English 1/2 of the paper Tuesday, October 29, 2013
- 4. ALIGNMENT Alignment – Forming a straight line Left-align – The first letter of each line of text forms a straight line. Justified – The first and last letters of each line of text forms a straight line. Note: Justified text sometimes increases the space between words. SLH1013 - Professional English Tuesday, October 29, 2013
- 5. BLOCK FORMAT No indents All lines begin at the margin All lines end at the margin SLH1013 - Professional English Tuesday, October 29, 2013
- 6. MODIFIED BLOCK FORMAT No indents All lines begin at the margin All lines end at the margin Exceptions: date, closing, and signature SLH1013 - Professional English Tuesday, October 29, 2013
- 7. INDENTED FORMAT The first line of each body paragraph begins 5 or 7 spaces from the margin. From the second half of the paper, the closing and signature use the same indention. SLH1013 - Professional English Tuesday, October 29, 2013
Editor's Notes
- “Indention” is the space between the first line of one paragraph and the first line of the next paragraph. true *false sometimes I don’t know I’m not sure“Indention” is the space between the first line of one paragraph and the next line of the same paragraph. true *false sometimes I don’t know I’m not sure“Indention” is the space between the first line of one paragraph and the margin. *true false sometimes I don’t know I’m not sure
- In an indented-style letter, the date, closing, and signature use ___ indention than the end-matters. *a longer a shorter an equal I don’t know I’m not sureIn an indented-style letter, the indention of the date, closing, and signature is shorter than that of the end-matters. true *false sometimes I don’t know I’m not sure
- In an aligned paragraph, the first letter of each line begins at the same point along the margin. *true false sometimes I don’t know I’m not sure In an aligned paragraph, the first letter of each line begins at ___ point along the margin. *the same different I don’t know I’m not sure In a left-aligned paragraph, all the last letters of each paragraph form a straight line. *true false sometimes I don’t know I’m not sure In a left-aligned paragraph, all the ___ letters of each paragraph form a straight line. *first last I don’t know I’m not sure In a justified paragraph, the first and last letters of each line form a straight line. *true false sometimes I don’t know I’m not sureIn a justified paragraph, there is always one space between words. true *false I don’t know I’m not sure In a justified paragraph, there can be more than one space between words. *true false I don’t know I’m not sure
- In a block format letter, the first letter of each line of all sections are aligned. *true false sometimes I don’t know I’m not sureIn a block format letter, the first letter of each line of ___ are aligned. *all sections some sections I don’t know I’m not sureA block format letter is aligned ___. flush left *flush right I don’t know I’m not sure
- In the modified block format, the body paragraphs are justified. *true false I don’t know I’m not sureIn the modified block format, the date and headings are aligned. true *false I don’t know I’m not sureIn the modified block format, the date and ___ are aligned. headings *signature enclosures I don’t know I’m not sureIn the modified block format, the date, closing, and ___ are aligned. headings *signature enclosures I don’t know I’m not sureIn the modified block format, the salutation and ___ are aligned. *headings signature enclosures I don’t know I’m not sure
- In the indented format, the first line of each body paragraph begins at the margin. true *false sometimes I don’t know I’m not sureIn any format of a formal letter, the first letter of the enclosure line always begins flush ___ *left right center justified I don’t know I’m not sureIn any format of a formal letter, the first letter of the closing and the indention are always aligned. *true false sometimes I don’t know I’m not sure