These slides provide an overview of:
- How to enter WIA/WIOA contract information into Illinois workNet to meet requirements.
- DCEO review process.
- Where the public will view the WIA/WIOA contract information.
3. Login to your
Illinois workNet
account and scroll
to the bottom for
partner resources.
Select Program
from Partner
Resources page.
Find WIA Contract
Summary
Reporting Guide
icon.
4. Adding a new contract:
Click on Add a new
contract
5. Follow these steps to
create a new contract:
1.Select LWIA
2.Choose provider
3.Select provider type
4.Enter contract name
5.Enter contract
description
6.Enter amount of
contract
7.Enter contract start and
end date
8.Click save
Creating a new contract:
6. Provider Search:
Clicking the provider search
button will show the search
view.
To search, enter a city name
and optionally enter a
keyword such as part of the
provider name
7. Adding a Provider:
To add a provider to the
current contract, just
click on the select link on
the left side of the
screen.
8. Adding a Provider cont.:
A green ribbon will
appear at the top of the
page once a provider is
successfully selected for
the current contract.
The dropdown is hidden
after selecting or creating
a new provider to avoid
confusion.
Note: A new provider
will not appear in the list
until actually saved with
a contract.
9. Once you’ve selected your
provider, follow these steps:
1. Select Provider type
2. Enter contract name
3. Provide contract
description
4. Enter contract amount
5. Enter contract start and
end date
6. Click Save
Adding a Provider cont.:
10. Adding a Provider cont.:
Click here to add a
new contract
Once you click Save, a
green box at the top of the
screen will appear stating
that the create was
successful.
If the contract has
not yet been
approved, the user
(or same LWIA) can
delete the contract.
If the contract has
been approved, the
user cannot delete
the contract. At this
point the deletion of
the contract can only
be done by the
Program Administer.
Actions and
History tab
11. Functions like submitting and approving
contracts are performed on the
actions/history tab.
Submitting a contract for approval:
To submit a contract, an LWIA user
would:
• Search for and select a contract
• Ensure information is complete
• Click on the Actions and History tab
• Select Submit Contract from the action
type dropdown
• Add some information under notes
and click the submit button
• An email will be sent to the Program
Administrator,
Charles.Dooley@illinois.gov for review.
Contract Actions and History:
Submit
12. Request for approval email:
The email will include a
link, that when clicked on
would automatically login
the Program Administrator
and navigate to the target
contract.
13. Approving a Contract:
If the contract is to be
approved, the Program
Administrator would click on
the Actions tab, and select
approve contract from the list
and an email will be sent to
the LWIA contact.
The approval request could be
sent back with updates if
additional information or
changes are needed.
In this case, an email will be
sent back to the LWIA contact
letting them know of the
outcome.
Once the updates are made
and saved, another request for
approval will be sent back to
the Program Administrator.
Some text may
be included
with the
approval.
14. Public View:
The public view will
have fewer search
options.
Only approved contracts
will be visible.
Note: Once approved, the contracts will be posted on the WIA Works
Summary Reporting page within workNet.
15. Note: Providers are added through IWDS not through this workNet portal.
Search:
You may need to search for an existing contract to just review it, complete the one you’re
currently working on, or to add modifications to a contract that spans over years. An
example for the latter might be that if the same contract is renewed each year but needs
new information to add to it. You can simply locate it, update and save it, and submit it
again for approval, without having to create an entirely new contract.
16. Clicking on the Select
link to the left of a
contract will take the
user to the details
page.
Search existing contract cont.:
17. Contract Details:
1. Review an existing
contract
2. Edit an existing form,
save it, and come back to
it later
3. If saved, click on the
Actions and History tab
for additional options.
18. Functions like submitting and approving
contracts is performed on the
actions/history tab.
Submitting a contract for approval:
To submit a contract, an LWIA user
would:
• Search for and select a contract
• Ensure information is complete
• Save if updates are made
• Click on the Actions and History tab
• Select submit contract from the action
type dropdown
• Add some information under notes
and click the submit button
• An email will be sent to the Program
Administrator,
Charles.Dooley@illinois.gov for review.
Contract Actions and History:
Submit
19. Public view:
The public view will
have fewer search
options.
Only approved
contracts will be
visible.
Note: Once approved, the contracts will be posted on the WIA Works
Summary Reporting page within workNet.
Sponsored by the Illinois Department of Commerce and Economic Security.
Editor's Notes
The purpose of this webinar is to announce the method to report all Workforce Innovation and Opportunity Act (WIOA) contracts and contract values, as well as enrollment/registration agreements and their values, in the new reporting system available on Illinois workNet®.
Chuck Dooley is joining us today and is the program administrator for the approval of these contracts. He’s going to discuss some important items regarding this policy. So chuck if you want to take it away…
Background: The portal has been updated to provide a means to report all of the contracts and contract values as required by
this provision of the IWIB Act through the WIA Provider Summary Reporting application. All providers will be required to utilize the portal to report the appropriate information.
You now see options to either add a new contract or search for and existing contract.
To add a new contract, simply click on the link.
Once you click on Add new contract, you’ll come to a contract details screen which you’ll need to complete with the new contract information:
Select your LWIA
Choose a provider by clicking on Provider Search
Select the provider type whether it be service or training
Give the contract a title
Add a brief description of the contract
Notice the status is set at In process since you creating a new contract
Enter the amount of the contract
Enter the start and end date of the contract
Click save
From here, enter in the desired city and/or and keywords related to the provider. Enter Springfield
2. You can also enter in any keywords that are associated with the provider.
So, based on you provider search criteria, a list of providers will be provided for you to choose from. Select Capital Career Center
This step actually adds the provider to the current contract.
To do this:
1. Click on the Select link next to the providers name
If done properly, you will see a green box at the top of the screen stating that you successfully selected a provider for this contract.
So, once this is done, you’ll need to select a provider type…Click to next slide
From the dropdown, select either Service or Training as your provider type
Enter your Contract name Test
Add a description of the contract Test
The contract amount 36,400
The contract start and end date 12/1/2012 – 12/1/2013
And click save
Once you click Save a green box at the top of the screen will appear stating that the create was successful.
a. Once saved, the actions tab will be displayed
b. Click on the actions tab
Please notice the Delete button at the bottom of the page, something to note here is that if the contract has not yet been approved, the user (or same LWIA) can delete the contract.
However, if the contract has been approved, the user cannot delete the contract. At this point the deletion of the contract can be performed by the program administer can
You also have the option at the bottom of the page to create another new contract.
So, now that you’ve completed the contract reporting form, you’re ready to send the contract to Chuck for approval which means you’ll need to move into the Actions and History area. Click on next slide
Now that you’re on the actions and history page, select an option from the dropdown menu such as:
Submitting, and approving a contract
Viewing past history of actions for a contract
Sending emails between a DCEO contact and LWIA contacts
Entering notes about a contract
Once you click Submit, an email will be sent to Chuck for the review process.
Note: Keep in mind, no email is sent until a submit has been done. Also, the available actions depend on the status of the current contract. So, if you’re just reviewing a contract and no updates have been saved then you won’t see the submit option.
From here, you’ll get a list of providers based on the LWIA # and any other additional information that was provided during the search.
Find the contract you’re looking for.
Click select to go into the contract details page Click on next slide
From the details page you can,
Review the information currently in contract or
edit the form, save it and come back to it later or, if saved, you can Click to next slide
Go into the actions and History tab and select an option from the dropdown menu just as I showed previously.
Again, from here you can…
Submit a saved contract for approval depending on status of contract
View past history of actions for a contract
Send emails between a DCEO contact and LWIA contacts
Enter notes about a contract
Note: Keep in mind, no email is sent until a submit has been done. Also, the available actions depend on the status of the current contract. So, if you’re just reviewing a contract and no updates have been saved then you won’t see the submit option.
And finally, if updates were made to an existing contract and they were submitted and approved. The contract will display on the on the WIOA Works Summary Reporting page. You can find this url in the pdf located in the file pod.