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Table of Contents : OPRC-Tender Dossier
Section I. Instructions to Bidders.............................................. 3
A. General........................................................................................................................................3
Introduction 3
1. Scope of Bid 6
2. Source of Funds 6
3. Fraud and Corruption 7
4. Eligible Bidders 8
5. Eligible Materials, Equipment, and Services 10
B. Contents of Bidding Document.................................................................................................10
6. Sections of Bidding Document 10
7. Clarification of Bidding Document, Site Visit, Pre-Bid Meeting 10
8. Amendment of Bidding Document 11
C. Preparation of Bids...................................................................................................................11
9. Cost of Bidding 11
10. Language of Bid 12
11. Documents Comprising the Bid 12
12. Letter of Bid, and Schedules 12
13. Alternative Bids 12
14. Bid Prices and Discounts 13
15. Currencies of Bid and Payment 13
16. Documents Comprising the Technical Proposal 14
17. Documents Establishing the Qualifications of the Bidder 14
18. Period of Validity of Bids 14
19. Bid Security 14
20. Format and Signing of Bid 15
D. Submission and Opening of Bids .............................................................................................16
21. Sealing and Marking of Bids 16
22. Deadline for Submission of Bids 16
23. Late Bids 16
24. Withdrawal, Substitution, and Modification of Bids 16
25. Bid Opening 17
E. Evaluation and Comparison of Bids..........................................................................................18
26. Confidentiality 18
27. Clarification of Bids 18
28. Deviations, Reservations, and Omissions 18
29. Determination of Responsiveness 18
30. Nonmaterial Nonconformities 19
31. Correction of Arithmetical Errors 19
32. Conversion to Single Currency 20
33. Margin of Preference 20
34. Evaluation of Bids 20
35. Comparison of Bids 21
36. Qualification of the Bidder 21
37. Employer’s Right to Accept Any Bid, and to Reject Any or All Bids 21
PART 1 – Bidding Procedures.................................................... 1

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F. Award of Contract.....................................................................................................................21
38. Award Criteria 21
39. Notification of Award 21
40. Signing of Contract 22
41. Performance Security 22
Section II. Bid Data Sheet ...................................................... 23
A. Introduction........................................................................................................................................23
B. Bidding Documents ...........................................................................................................................23
C. Preparation of Bids............................................................................................................................24
D. Submission and Opening of Bids ......................................................................................................26
E. Evaluation and Comparison of Bids...................................................................................................26
Section III. Evaluation and Qualification Criteria (Without
Prequalification) ...................................................................... 27
1 Evaluation.................................................................................................................................27
2 Qualification..............................................................................................................................31
2.1 Eligibility..........................................................................................................................................31
2.2 Historical Contract Non-Performance .............................................................................................33
2.3 Financial Situation...........................................................................................................................35
2.4 Experience......................................................................................................................................37
2.5 Personnel........................................................................................................................................43
The Contractor (Contracting Entity) – Design Stage 43
The Contractor (Contracting Entity) – Construction Stage 45
2.6 Equipment.......................................................................................................................................51
2.7 Laboratroy Equipment and other Equipment...................................................................................52
Section IV. Bidding Forms..................................................... 55
1. Letter of Bid for Rehabilitation, Periodic and Routine MT........................................................55
2. Appendix 1 to Bid BiLL of QUANTITIES...................................................................................58
Price Schedules / Bill of Quantities ................................................................................................58
Price Schedule A (BoQ Rehabilitation) ...................................................................................................58
Price Schedule B (BoQ Routine Maintenance).......................................................................................59
Price Schedule C (BoQ Periodic Maintenance) ......................................................................................60
Total TENDER Price (summary of REHA, RMT and PMT, excl. Emergency Works) .............................61
3. Appendix 2 to Bid Break down of Tender Bid Price................................................................62
A Direct Costs of Tender Bid Price ..............................................................................................62
A1 PLANT / Equipment / Tool all costs incl. Delivery site and depreciation..........................................62
A2 Fuel / Lubricants / all MATERIAL.....................................................................................................63
A3 LABOURs / Operators / Foremen....................................................................................................64
B Indirect Cost (non-productive cost)...........................................................................................64
B1 Fixed Costs : e.g. Mobilization / Demobilization Camp....................................................................65
B2 Time-related Costs ..........................................................................................................................65
B3 Value-related Costs.........................................................................................................................65
C Design......................................................................................................................................66
D Risk + Profit..............................................................................................................................66
E … Intermediate Bid Price E = sum of A + B + C +D ...................................................................66

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GoSS / MTRB / PMT … OPRC Tender : Design, Rehabilitation/Improvement, Maintenance, Emergency
F Provisional Sums – Physical Contingencies .............................................................................66
G Provisional Sums – Adjustment for Changes in Cost (Prices)..................................................67
H = Total Tender / Bid Price … Breakdown of Prices ....................................................................68
4. Appendix 3 to Bid…Payment Schedule .....................................................................................70
A Rehabilitation Payments...........................................................................................................70
B Routine + Periodic Maintenance Payments..............................................................................72
5. Appendix 4 to Bid … Variation of Prices....................................................................................74
A Schedule of Price Adjustment Data (LC) for Reha, RMT, PMT .................................................74
Table A1. Price Adjustment of REHABILITATION (LC.)).......................................................................74
Table A2. Price Adjustment ROUTINE Maintenance (LC).....................................................................75
Table A3. Price Adjustment PERIODIC Maintenance (LC)....................................................................76
B Schedule of Price Adjustment Data (FC) for Reh, RMT, PMT...................................................77
Table B1. Price Adjustment REHABILITATION (FC)..............................................................................77
Table B2. Price Adjustment for ROUTINE Maintenance (FC).................................................................78
Table B3. Price Adjustment for PERIODIC Maintenance (FC) ...............................................................79
C Summary of Payment Currencies of Table A + B (LC + FC) .....................................................80
6. Bill of Quantities for Emergency Works.....................................................................................81
6.1 General..................................................................................................................................81
6.2 BoQ Items – Emergency Works.............................................................................................82
7. Technical Proposal......................................................................................................................84
7.1 Technical Proposal Part (A) ....................................................................................................85
Schedule A The Contractor (The Contracting Entitiy)...........................................................................86
Schedule B Contractor’s Equipment and Materials Availability.............................................................88
Schedule C Initial Tentative Program of Performance and Work Plan..................................................89
Schedule D Key Personnel proposed ...................................................................................................90
Schedule E Quality Control Program ....................................................................................................93
7.2 Technical Proposal (Part B): Business Plan.............................................................................94
A Business plan Plan............................................................................................................................94
B Forms Current Commitments / Financial Resources.........................................................................97
Form CCC Current Contract Commitments / Works in Progress 97
Form FIN-1 Financial Resources 98
Form FIN – 3.1 Financial Situation 99
Form FIN – 3.2 Average Annual Construction Turnover 100
Form FIN – 3.3 Financial Resources 101
Form ELI – 1: Bidder’s Information Sheet 102
Form ELI – 2: JV Information Sheet 103
Form CON – 2: Historical Contract Non-Performance 104
Form EXP – 4.1.1.1: General Construction Experience 105
Form EXP – 2.4.1.2. (a): Specific Construction Experience 106
Form EXP – 2.4.1.2. (b): Specific Construction Experience in Key Activities 107
Form EXP – 2.4.2. Consultant’s Experience (Design Part) 108
8. Form of Bid Security..................................................................................................................109
Bank/Insurance Company Guarantee..........................................................................................109
Section V. Eligible Countries............................................... 110

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Section VI. Specifications..................................................... 112
9. PERFORMANCE Specifications................................................................................................112
Definitions … Performance..........................................................................................................112
10. Part A1: Basic Concept of Road Asset Management and Output-performance based Road
Contracts (OPRC) ......................................................................................................................116
A1.1 Road User Service and Comfort measures, ......................................................................119
A1.2 Road Durability measures for unpaved and paved roads..................................................119
A1.3 Management Performance Measures,...............................................................................119
11. Part A2: Description of Services to be provided...................................................................122
A2.1 Description of the project area...........................................................................................122
Topography...........................................................................................................................................122
Climate and Hydrology..........................................................................................................................122
Vegetation.............................................................................................................................................122
Geology.................................................................................................................................................122
A2.2 Description of the road section : ........................................................................................122
A2.3 Conceptual Design ............................................................................................................123
Road Section Proposed........................................................................................................................125
12. Part A3: Level of Services … unpaved and paved roads .....................................................127
A3.1 Description of Service Levels Paved Roads.....................................................................127
1 Activities / items and Service Levels................................................................................................127
2 Level of Service for REHABILITATION stage..................................................................................128
3 Service Level DESIGN.....................................................................................................................128
4 Service Level CONSTRUCTION......................................................................................................129
5 Level of service for MAINTENANCE stage......................................................................................132
A3.2 Methods of Inspection of Service Levels ...........................................................................132
1 Formal Inspections of Service Levels ..............................................................................................132
2 Informal Inspections of Service Levels.............................................................................................134
3 Program of Performance..................................................................................................................134
4 Contractor’s Quality Assurance Plan ...............................................................................................134
5 Health and Safety Management Plans.............................................................................................135
6 Emergency Procedures and Contingency Plan ...............................................................................135
7 Traffic Management Plan.................................................................................................................136
8 Updating of Road Administration Databases ...................................................................................136
9 Handover and Completion Report....................................................................................................137
A.3.3 Specification of Service Level Criteria for Unpaved Roads.................................................137
1 Road User Service and Comfort Measures for Unpaved Roads......................................................137
Usability of the Road 137
Average Traffic Speed 137
Road User Comfort 138
2 Durability Measures for Unpaved Roads .........................................................................................139
3 Variations and Gradual Compliance with Service Levels.................................................................139
4 Means used for Inspection of Service Levels for unpaved roads.....................................................140
5 Methodologies to be used for Assessing Service Levels on unpaved Roads..................................140
Usability of the Road(s): 140
Average Traffic Speed: 140
PART 2 – Specifications......................................................... 111

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Road corrugation amplitude: 141
Rut depth: 141
Other surface degradations: 141
Useable road surface width: 142
Required longitudinal profile: 142
6 Summary Table for Maximum and Threshold Values for unpaved roads ........................................144
A3.3 Specification of Service Level Criteria for PAVED Roads..................................................145
1 Usability of the Road........................................................................................................................145
2 Road User Service and Comfort Measures for Paved Roads..........................................................145
3 Durability measures for paved roads ...............................................................................................147
4 Variations and gradual compliance with Service Levels ..................................................................148
A3.4 Means used for Assessing of Service Levels for PAVED Roads.......................................149
1 Methodologies and Procedures to be Used for Measurement of Service Levels on Paved Roads. ..150
Road User Comfort Measures and Pavement Width............................................................................151
Durability Measures ..............................................................................................................................151
A3.5 Signaling and Road Safety ................................................................................................152
1 Service Levels Measures for Signaling and Road Safety ..................................................................152
2 Variations and gradual compliance with Service Levels for Signaling and Road Safety....................154
3 Procedures for Inspection..................................................................................................................154
A3.6 Drainage............................................................................................................................154
1 Service Levels..................................................................................................................................154
2 Variations and Gradual Compliance with Service Levels.................................................................155
3 Procedures for Inspection................................................................................................................155
A.3.7 Vegetation ........................................................................................................................155
1 Service Levels..................................................................................................................................155
2 Variations and Gradual Compliance with Service Levels.................................................................158
A3.8 Structures..........................................................................................................................158
1 Service Levels..................................................................................................................................158
2 Variations and gradual compliance with Service Levels ..................................................................159
3 Procedures for Inspection................................................................................................................159
A3.9 Slopes – Cuts and Embankments .....................................................................................159
1 Service Levels..................................................................................................................................159
2 Variations and gradual compliance with Service Levels ..................................................................160
3 Procedures for Inspection................................................................................................................160
A3.10 Management Performance measures … REPORTS........................................................160
1 Final Completion Report: Rehabilitation/New Construction Stage:..................................................162
2 Final Completion Report Routine Maintenance:..............................................................................162
3… Final Completion Report Periodic Maintenance: ............................................................................162
A3.11 Payment Reductions and Liquidated Damages................................................................162
1 Liquidated Damages........................................................................................................................162
2 Determination of Payment Reductions.............................................................................................163
a Payment Reductions for non-compliance with Road User Service Comfort Measures: 173
b Payment Reductions for non-compliance with road roughness criteria: 173
c Payment Reductions for non-compliance with pavement deflection criteria: 173
13. Part B : General Specifications for Road Works...................................................................174
Item 1 - Design:............................................................................................................................174
Item 2 - Clearance along ROW....................................................................................................176
Item 3 - Strengthening and widening embankment/cut formations: .............................................177
Item 4 - Paved shoulder...............................................................................................................179
Item 5 - Asphalt carriageway........................................................................................................179

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Item 6 - Taxi bay..........................................................................................................................180
Item 7 – General Guidelines and Specifications for Pavements: .................................................180
Item 8 - Road lane marking and traffic sign boards......................................................................187
Item 9 - Traffic Sign Boards: ........................................................................................................189
Item10 - Desilting:........................................................................................................................190
Item 11 - Earth drain: ...................................................................................................................190
Item 13 - Quadrant pitching:.........................................................................................................190
Item 14 - Painting and numbering:...............................................................................................191
Item 15 - Procuring Equipment and software:..............................................................................191
Item 16 - Construct Concrete drain adjacent to shoulder on both sides.......................................192
Item 17 – Provision and installation of Reinforced Concrete Pipe(RCP) culvert, complete with
concrete headwall, wing wall, leading channel etc at locations to be specified by the Employer.
(AASHTO M170M-07/ASTM C 76 M-05B)...................................................................................192
Item 18 - Reinforced concrete approach slabs for existing bridges..............................................193
Item 19 - Design and construct Guard Rails over embankments and approaches to bridges above
3 meter height..............................................................................................................................193
Item 20 - Reconstruction of Bridges.............................................................................................194
Item 21 - Project Manager’s Office, Housing accommodation and Vehicles................................198
Item 22 - Consultant’s office accommodation ..............................................................................199
Item 23 - Residential accommodation..........................................................................................202
Item 24 – Procurement and supply of Vehicles:..........................................................................204
Item 25 - Preparation of As-Built Drawings and Associated Information......................................204
Item 26 – Minimum Laboratory Equipment ..................................................................................205
Specification ANNEX A Typical structure detailing ....................................................................206
Specification ANNEX B Pavement Edge detailing .....................................................................207
14. Part C: Specifications for Emergency Works........................................................................208
C1. Definition of “Unforeseen Natural Phenomena”.....................................................................208
C2. Procedure for Requesting Emergency Works .......................................................................208
C3. Remuneration of Emergency Works......................................................................................209
C4. Provision for Emergency Works ............................................................................................209
C5. Obligations of Contractor during Emergencies and Emergency Works.................................209
C6. Minor repairs made necessary by “Unforeseen Natural Phenomena”...................................209
15. Part D: Legal Environmental and Social Specifications.......................................................211
D1. Local Government Policy and Framework.............................................................................211
D2. Environmental and Resettlement Issues ...............................................................................213
D3. Environmental Framework.....................................................................................................213
1. Impact Assessment..........................................................................................................................214
2. Environmental Management Plan (EMP)........................................................................................214
3. Environmental Monitoring ...............................................................................................................219
4. PROVISIONS..................................................................................................................................220
D4. Resettlement Monitoring Framework...................................................................................224
1 Objectives of the RPF......................................................................................................................224
2 Resettlement principles According to South-Sudan Land Acquisition Policies ................................224

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3 Compensation Eligibility...................................................................................................................224
4 Table: RAP Monitoring Framework..................................................................................................226
Section VII. General Conditions (GC) ................................... 229
A. Contract and Interpretation......................................................................................................230
1. Definitions 230
2. Interpretation 232
3. Documents Forming the Contract 232
4. Language and Law 232
5. Notices 232
6. Settlement of Disputes (Alternative when using a Dispute Review Board DRB) 233
6. Settlement of Disputes (Alternative when using a Dispute Review Expert DRE) 235
B. Assignment of Responsibilities................................................................................................237
7. Scope of Works and Services 237
8. Design Responsibility 238
9. Copyright 239
10. Start date / commencement date (CD) and Completion 240
11. Contractor’s Responsibilities 240
12. Subcontracting 241
13. Assignment of Contract 241
14. Employer’s Responsibilities 241
15. Confidential Information 241
C. Execution of Works and Services............................................................................................242
16. Representatives 242
17. Work Program 244
18. Execution of Works 245
19. Staff and Labor 246
20. Test and Inspection 248
21. Rehabilitation Works 249
22. Improvement Works 249
23. Maintenance Services 249
24. Performance Standards 250
25. Contractor’s Self-Control of Quality and Safety 250
26. Environmental and Safety Requirements 250
27. Work Orders for Improvement Works and Emergency Works 250
28. Taking Over Procedures 251
29. Emergency Works 251
30. Quality of materials used by Contractor 252
31. Signaling and demarcation of work zones and bypasses 252
D. Allocation of Risks...................................................................................................................253
32. Employer’s Risks 253
33. Contractor’s Risks 253
34. Loss of or Damage to Property; Accident or Injury to Workers; Indemnification 253
35. Insurance 254
36. Unforeseen Conditions 255
37. Change in Laws and Regulations 256
38. Force Majeure 256
E. Guarantees and Liabilities .......................................................................................................257
39. Completion Time Guarantee and Liability 257
40. Performance Guarantee and Liability 258
PART 3 – Conditions of Contract and Contract Forms .......... 228

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41. Defect Liability 259
42. Limitation of Liability 260
43. Liability for Damages through Traffic Accidents and Traffic Interruptions 260
F. Payment...................................................................................................................................260
44. Contract Price 260
45. Advance Payment 261
46. Bill of Quantities 261
47. Measurement 262
48. Price Adjustments 262
49. Monthly Statements 263
50. Payments 263
51. Retention and Reductions 264
52. Taxes and Duties 264
53. Securities 264
54. Certificate of Completion 265
55. Final Statement 265
56. Discharge 265
57. As Built Drawings and Manuals 265
G. Remedies................................................................................................................................266
58. Suspension 266
59. Termination 267
H. Provisional Sum ......................................................................................................................272
60. Provisional Sum 272
61. Use of Provisional Sum for Emergency Works 272
62. Use of Provisional Sum for Contingencies 272
I. Change in Contract Elements ...................................................................................................272
63. Change in Assignments to Contractor 272
64. Extension Time for Completion 275
65. Release from Performance 275
Section VIII. Particular Conditions (PC) ............................... 277
Reference to General Conditions of Contract (GC) clauses.........................................................277
16. PC - Appendix 1: Risk Matrix Summary.................................................................................292
17. PC - Appendix 2: PAYMENTS .................................................................................................296
Rehabilitation Payments ..............................................................................................................296
Routine and Periodic Maintenance Payments .............................................................................298
Section IX. Annex to “The Contract” – Contract Forms........ 299
18. Notification of Award – Letter of Acceptance..........................................................................299
19. Performance Guarantee: Rehabiliation....................................................................................300
20. Performance Guarantee: Maintenance.....................................................................................302
21. Pre-Transfer Guarantee.............................................................................................................304
22. Advance Payment Security.......................................................................................................307
23. Retention Money Security.........................................................................................................309
24. Contract Agreement ..................................................................................................................310
Attachment: Form of Invitation for Bid.................................. 313

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25. Specific Procurement Notice ....................................................................................................314
ANNEXES: A,B,C,D, E, F … for Information only................. 317
Annex A : Conceptual Design & Drawings..................................................................................318
Annex B : Pavement distress survey – visual inspection ............................................................320
Annex C : General Environment and Resettle M. Plan ...............................................................331
Annex D : Sample periodic payment report.................................................................................345
Annex E : Traffic Level and Forecast..........................................................................................358
Annex F : Hand-over / Taking Over Procedure...........................................................................367
End of Document – Status 21 April 2016 – Skype HFG2404 375