SHIFTING OF HEADQUATER FROM KOLKATA TO DELHI

1. Memo
January 25, 20xx
To All Staff Members:
Subject: shifting of headquater from Kolkata to Mumbai from 12th April 2020
The move to our new offices is scheduled to take place during the coming weekend.
In order for things to run smoothly during this weekend’s move, everyone is required to clean out their own desk
and pack up the contents in boxes prior to leaving the office this Friday. Boxes will be provided to you in your work
area on Thursday afternoon. You are also asked to please remove everything from the walls of your work area and
pack those items in the boxes along with all of your other belongings and work materials.
Please make sure that you clearly mark your first initial and last name on the top and sides of each box. You are
asked to number each box in sequence and make a note of your total box count for later cross -checking that all of
your material has been received. Red felt marker pens will be provided for this when yourboxes are delivered on
Thursday.
If you have a lot of personal belongings,you should take them home with you before the move. Likewise, do the
same for any valuables. During the confusion of a move such as this, it is easy to misplace and/or lose track of
things,so in the case of yourpersonal belongings and valuables it is better to be safe than sorry. The company
cannot be held responsible for the loss of any personalitems during the move. So, please ensure that you remove all
valuables and personal belongings before the weekend.
On Monday morning, you will find yourboxes in yourdesignated office area on the third floor of the Capital
Building. You are asked to unpack yourboxes and put things away as quickly as possible, after which we will all get
back to work as soon as possible.
We believe that if everyone does their part and follows the designated procedures,any disruption caused by the
move will be kept to a minimum. We therefore trust that there will be no negative affects on production schedules,
and current deadlines will be met.
Thank you in advance for your cooperation.
Saurav kumar
Director, Corporate Services